Microsoft Copilot with Data Protection
Microsoft Copilot with Data Protection is a UAB-approved AI chatbot for use on the web, in Windows and in Bing or Edge. Sign in with your BlazerID and password.
Features
Search for information
Pose your query, and Copilot will search a variety of sources, analyze them and provide a concise response.
Generate text
Give Copilot a prompt, and it will analyze the context and intent, and generate text based on your request.
Generate images
Describe what you’re looking for, and Copilot will generate a set of images that can help you with ideation.
FAQ
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Who can use Copilot with Data Protection?
Students, faculty and staff with a UAB campus email address can access Copilot.
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How do I access Copilot with Data Protection?
- On the web at microsoft.com/copilot
- In Bing and the Bing mobile app
- In the Copilot sidebar in Edge
- In Windows 11
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What are the advantages of Copilot with Data Protection?
Copilot with Data Protection, which is part of UAB’s Microsoft license and available for campus faculty, staff and students, is a more secure alternative to consumer tools such as ChatGPT and Google Gemini.
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What can Copilot help you do?
Employees can use Copilot to generate text or images, analyze or compare data, summarize documents, learn new skills, write code and more. Instructors can use Copilot to personalize learning, plan a lesson, brainstorm, tutor, communicate, and improve efficiency.
Keep in mind that you should follow UAB’s AI guidelines when using AI tools, and keep people at the center of your process. Closely monitor the inputs and outputs for Copilot.
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Why does Copilot with Data Protection offer stronger security?
Copilot with Data Protection is a more secure alternative to consumer-oriented generative AI services like ChatGPT, Google Gemini or the non-enterprise version of Copilot (formerly known as Bing Chat).
When you log in with your BlazerID and password, you’ll see a green “protected” label in the upper righthand corner. When you are logged in, Microsoft encrypts your queries and does not use them to train its AI.
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Where can I learn more?
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Explore Microsoft’s resources for Copilot with Data Protection, including:
- Overview
- Tips and tricks
- Privacy and protections
- Discussion page
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Where can I get help on campus?
For technical support, contact AskIT.
Overview
Oracle has revised its support pricing model for Java JE subscriptions, requiring them to receive important updates and security patches. The new Employee for Java SE University Subscription replaces the old Java Named User Plus License and Processor. Applications that use an older version of Java are vulnerable to security threats, so it is critical that Java instances use the patched and secure version or are modified to use a no-cost open-source alternative.
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How much does a Java subscription now cost?
According to revised guidance from Oracle, the subscription rate is now $6.75 per month per employee for organizations the size of UAB.
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Do I need an additional Java license for the Oracle HR & Finance application?
No, additional Java licenses are not needed for the Oracle HR & Finance application or any other Oracle product that requires Java, according to Oracle:
My Oracle Support Knowledge Document 1557737.1, Support Entitlement for Java SE When Used As Part of Another Oracle Product documents this in detail, including the following example:
Customer is using Oracle Forms or an Oracle Forms based product, such as Oracle E-Business Suite. Customer is entitled to download and use Java SE updates and patches to run the product on the server. In addition, when the product, like Oracle E-Business Suite, uses client-side Java applications (browser-based or standalone), the customer is entitled to download and install Java SE updates and patches on the desktop PCs used to run Oracle E-Business Suite client applications. Incidental use of the same Java-enabled browser to access non-Oracle Java web-based applications is permitted but not supported.
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Do I need a Java license for any other vendor solution with embedded Oracle Java?
Check with the product vendor if their use of Oracle Java is covered under their license or requires additional licenses. Some vendor solutions are also moving in the direction to replace Oracle Java with OpenJDK.
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Are there alternatives to Oracle Java SE?
Consider if one of the following no-cost, open-source options might be an alternative to Java:
- Windows: Amazon Corretto, Adopt OpenJDK
- Linux/Red Hat: Red Hat Provided OpenJDK, Amazon Corretto, Adopt OpenJDK
- Mac: Amazon Corretto, Adopt OpenJDK
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Get help
If you have questions about modifying a specific application, please contact your unit’s IT department for assistance or contact AskIT.
- Additional Resources
Classroom Technology Standard
UAB IT in collaboration with eLearning and the Center for Teaching and Learning have developed the following classroom technology standard. See the UAB IT Classroom Technology Status webpage or the eLearning Classroom Technology Table of the Lecture Capture webpage to find your classroom's specific information and guides.
Watch eLearning’s self-guided interactive tutorial to quickly learn to use the standard classroom technology. Visit eLearning's Lecture Capture webpage for more useful information about UAB's lecture capture solution.
Classrooms that are designated "standard" include the features in the table below unless otherwise noted.
Classroom Description | Capacity | Feature Summary |
---|---|---|
Extra Small Standard | Up to 21 Seats | All features except automatic lecture capture |
Small/Medium Standard | 22 - 99 Seats | All features including automatic lecture capture |
Large Standard | 100 - 149 Seats | All features including automatic lecture capture |
Auditorium Standard | 150+ Seats | All features including automatic lecture capture and auxillary equipment suitable for auditorium spaces |
Collat Non-standard | 22+ Seats | Custom (non-standard) features including automatic lecture capture |
Technology | Highlights |
---|---|
Accessibility | |
Height Adjustable Lectern | Accommodates wheelchairs |
Assisted Listening Technology | Headset connects directly to in-room microphones Volume can be controlled through the headset Available by request from AskIT (205) 996-9999 |
Content Presentation | |
Touch-enabled Lectern PC with webcam & digital annotation | Login with BlazerID Login to Zoom meeting |
PowerPoint Advancer | Wireless PowerPoint control |
Document Camera | Share pre-printed written material Share live annotation from any writable surface (paper, dry/erase board, tablet, etc.) |
Projector(s) | More than one projector may be present depending on the layout of the room |
Large Whiteboard(s)/Projection Screen(s) | More than one projection surface may be present depending on the layout of the room |
Wireless Presentation (AirMedia) | Wirelessly share content from a laptop or device |
Auxiliary HDMI inputs | Share content from a connected laptop or device |
Audio (In-Room Microphones & Speakers) | |
Audio System with Ceiling Speakers | In-room students can hear remote students Everyone can hear microphone audio |
Microphones | Wireless Lapel Microphone Wireless Handheld Microphone Lectern Gooseneck Microphone Sanitizing Wand Disposable Handheld Microphone Covers Personal Lapel Microphone Screens (available by request from the Center for Teaching and Learning Office) |
7" Touch Panel for Room Automation | Adjustable speaker volume Adjustable microphone volume |
Lecture Capture | |
Live Stream (Zoom) | Remote students can see video, projected content, and hear audio from microphones |
Recording (Kaltura & Zoom) | Automatic Lecture with video, audio from ceiling microphones, and projected content Record the Zoom meeting as back up |
Instructor Ceiling Microphones for Live Stream and Recording | Audio is fed to the lectern PC for the Zoom meeting Audio is fed to the Kaltura recording |
Whiteboard Capture | Capture the Physical whiteboard with the PTZ camera Use the document camera to share annotation Use the Windows or Zoom whiteboard feature on the lectern PC |
Lecture Capture PTZ Tracking Camera | Defaults to auto tracking of the instructor Use presets on the touch panel to focus on the lectern, wide angle of the front of the classroom, or other areas custom to each room Use the touch panel to manually control the zoom and direction of the camera |
Integrated Webcam on Lectern PC | This is an option depending on instructor preference Can be used as back up to the PTZ camera |
Large Space Accommodation (Auditorium, for example) | |
Auxiliary Audio Inputs for Microphone Expansion | Varies by room |
Audience Reinforcement Monitor | View content or video from different vantage points |
Audio Mixing Board | Available to audio experts. Contact your local IT for more information. |
Wireless Touch Panel | Works exactly like the lectern touch panel |
All rooms contain the following accomodations. Extra-Small rooms only include a whiteboard capture camera and zoom support. Small and Medium room cameras are fixed in place. Only Auditoriums include Large Space Accomodations.
Technology | Highlights |
---|---|
Accessibility | |
Height Adjustable Lectern | Accommodates wheelchairs |
Assisted Listening Technology | Headset connects directly to in-room microphones Volume can be controlled through the headset Available by request from AskIT (205) 996-9999 |
Content Presentation | |
Touch-enabled Lectern PC with webcam & digital annotation | Login with BlazerID Login to Zoom meeting |
PowerPoint Advancer | Wireless PowerPoint control |
Document Camera | Share pre-printed written material Share live annotation from any writable surface (paper, dry/erase board, tablet, etc.) |
Projector(s) | More than one projector may be present depending on the layout of the room |
Large Whiteboard(s)/Projection Screen(s) | More than one projection surface may be present depending on the layout of the room |
Wireless Presentation (AirMedia) | Wirelessly share content from a laptop or device |
Auxiliary HDMI inputs | Share content from a connected laptop or device |
Audio (In-Room Microphones & Speakers) | |
Audio System with Ceiling Speakers | In-room students can hear remote students Everyone can hear microphone audio |
Microphones | Wireless Lapel Microphone Wireless Handheld Microphone Lectern Gooseneck Microphone Sanitizing Wand Disposable Handheld Microphone Covers Personal Lapel Microphone Screens (available by request from the Center for Teaching and Learning Office) |
7" Touch Panel for Room Automation | Adjustable speaker volume Adjustable microphone volume |
Lecture Capture | |
Live Stream (Zoom) | Remote students can see video, projected content, and hear audio from microphones |
Recording (Kaltura & Zoom) | Automatic Lecture with video, audio from ceiling microphones, and projected content Record the Zoom meeting as back up |
Instructor Ceiling Microphones for Live Stream and Recording | Audio is fed to the lectern PC for the Zoom meeting Audio is fed to the Kaltura recording |
Whiteboard Capture | Capture the Physical whiteboard with the PTZ camera Use the document camera to share annotation Use the Windows or Zoom whiteboard feature on the lectern PC |
Lecture Capture PTZ Tracking Camera | Defaults to auto tracking of the instructor Use presets on the touch panel to focus on the lectern, wide angle of the front of the classroom, or other areas custom to each room Use the touch panel to manually control the zoom and direction of the camera |
Integrated Webcam on Lectern PC | This is an option depending on instructor preference Can be used as back up to the PTZ camera |
Large Space Accommodation (Auditorium, for example) | |
Auxiliary Audio Inputs for Microphone Expansion | Varies by room |
Audience Reinforcement Monitor | View content or video from different vantage points |
Audio Mixing Board | Available to audio experts. Contact your local IT for more information. |
Wireless Touch Panel | Works exactly like the lectern touch panel |
The UAB Report Viewer, a repository for reports created by administrative systems at UAB, will be moved into the UAB Oracle HR & Finance system. The new version of the Report Viewer will have a view similar to the current application and will be made available to all active UAB employees.
General FAQs
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Where will the new Report Viewer be located?
The new Report Viewer will be housed in the Oracle HR and Finance system under the new default responsibility called “UAB Report Viewer."
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Who will have access to the new Report Viewer?
All active employees at UAB will be given default access to the new UAB Report Viewer responsibility in Oracle.
Finance FAQs
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Will I still receive an email notification when reports are delivered to my list?
Yes. There are no planned changes to the existing email notifications for reports. However, a new email will be sent to Fiscal Officers after monthly Finance processing has completed.
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Which reports will be available in the new system?
The new system will display all reports that are currently sent to Report Viewer, except for the following burst reports:
- GAUAB Report GA Encumbrance
- GAUAB Report Grant Monthly Account Balances MASB
- GAUAB Report Grant Monthly Account Transactions RECAP MAST
- GAUAB Report Payroll Default Account Employee Summary RPTGM203_LD
- GLUAB MFS UNIV - Endowment Funds Summary Report
- GLUAB Report GL Encumbrance
- GLUAB Report Hospital Monthly Account Balances MASB
- GLUAB Report Hospital Monthly Account Transactions MAST
- GLUAB Report University Monthly Account Balances MASB
- GLUAB Report University Monthly Account Transactions RECAP MAST
- GLUAB Report USER MFS 5 Academic Summary Statement of Changes in Fund Balance RPTGL005-5
- GLUAB Report USER MFS 7 - Academic General Operating Funds RPTGL005-7
- GLUAB User MFS UNIV-Detail Statement of Changes in Fund Balance Report
- HIPAA GA Transactions
- HIPAA GL Transactions
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Will I see any changes in the reports available in the new system?
If you are award manager for a Grants Accounting award, you currently receive a partial copy of the following reports each month, showing only the awards for which you are award manager. In the new system you will receive a full copy, showing all awards. These reports can easily be sorted by award manager or other columns to view only the rows you wish to see.
- GMUAB Report Award Download
- GMUAB Report PTA Download
- GMUAB Report Awards Ending Within 125 Days
Users who currently receive a partial copy of GMUAB Report GA Indirect Cost RPTGAIDC will receive a full copy instead.
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How do I obtain the Oracle system reports which used to be burst to me?
You will need to run these reports ad hoc and view them within Oracle’s concurrent manager (i.e., “Find Requests” form).
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When should ad-hoc reports be run to receive accurate prior-month results?
A new email will be sent to Fiscal Officers after monthly Finance processing has completed. University ad-hoc reports should be run no earlier than the fourth business day of the month. Hospital ad-hoc reports should be run no earlier than the tenth business day of the month.
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Will I still be able to use the Electronic Distribution form to direct copies of reports to secondary recipients?
No. The Electronic Distribution form will no longer be available for update. It will however be available in a view-only version for an undetermined time frame.
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What do I need to do if I do not have access to run finance ad-hoc reports?
Your department must request access for the desired Oracle responsibility (UAB GA End User or UAB GL End User-BlazerID) through the Access Control Form (ACF) in Oracle. They may use the view only Electronic Distribution form to determine which organization codes are needed for the UAB GL End User-BlazerID responsibility.
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How do I use the Access Control Form (ACF) to assign Oracle responsibilities?
Instructions on completing the Access Control Form are found here.
- How do I run a GA or GL ad-hoc report?
HR FAQs
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Are HR reports changing?
Yes. All HR data previously sent via burst reports will now be available in the Ludicrous Report which can be run ad Hoc and exported to Excel (.xlsx). This will allow Org Admins to organize the information in a way that meets their organization’s specific needs.
Most Ad Hoc reports will continue to be available on demand to users with HR Officer Responsibilities.
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What’s the Ludicrous Report?
There are two new ‘Ludicrous’ reports:
- Basic Ludicrous Report - returns a limited set of data on active, primary assignment employees in an organization.
- Ludicrous Report - a comprehensive report of HR data that can include multiple assignments, payroll types, and employment categories. This report contains more than eighty (80) fields covering a wide range of HR data.
Users who access HR data are now required to complete the HR Privacy Awareness Course in the Campus LMS.
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Why do I need to take the HR Privacy Awareness Course?
The purpose of this course is to introduce HR Data Users to UAB's Information Security and Privacy framework concerning employee-related data. This training intends to help minimize the impact on the organization and the members of its community (employees, students, affiliates, volunteers, and others) from security and privacy events resulting from inappropriate use or mishandling of employee information.
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Where can I get more information on HR Reports?
Information on HR Reports is currently available on HR’s Administrative Systems Training page. Additional pages are under construction and will be available soon. Questions about HR Reports can be directed to
This email address is being protected from spambots. You need JavaScript enabled to view it. .