UAB Early Head Start Program - Annual Report

 


Program Highlights from the 2011-2012 & 1st half of 2012-2013 fiscal year:

Enrollment and Participation:

  • Maintained full enrollment since 9/1/2011
  • Reinitiated our collaboration with Hannah Home, a shelter for domestic violence
  • Maintained a waiting list of between 20 and 35 families
  • Maintained an increase in St. Clair county referrals
  • Had as much as 20% enrollment of children with an IFSP/IEP
  • Established Interagency agreements with Children’s EI, Olivia’s House (substance abuse) to obtain new referrals

Parent Participation:

  • Had several successful events during the past and current fiscal year, including Health Fair, School      Readiness parent workshop, and Parent Council (PIPA) coordinated community events that were well attended
  • Had excellent parent participation and leadership in all three counties including planning and advocacy for parent sponsored      events such as the Winter Carnival, Fun Day, and Transition Ceremony.
  • Initiated Parenting classes at Hannah Home
  • Participation in socialization activities continued to be a strength of the program. Parents were more interactive with their children, as well as, more helpful cleaning up after socialization activities.
  • Excellent parent involvement in the UAB Early Head Start Program Policy Council
  • Parents participated in state conferences and workshops
  • Strong parent involvement in choosing individual goals for their children for their Individual Developmental      Plans
  • Increased father participation at socialization and other activities


Medical Homes:

  • Maintained the number of three year olds that received well child check-ups
  • 100% of children had medical homes
  • 100% of children had some type of insurance
  • Continued excellent pregnancy tracking procedures
  • Majority of children in the program were on target with regularly scheduled immunizations



Other Accomplishments:

  • Continued updates of the UAB Early Head Start Program website which included the Program’s Annual Report
  • Maintained a UAB Early Head Start Program Facebook page to enhance public awareness and communication with Program families
  • Provided training at a Regional training conference and conducted for an EHSP in South Alabama for programs providing the Home  Based program option
  • Transitioned 35 children, many of whom went on to attend Head Start or other preschool programs
  • Continued to build community partnerships (Hannah Home, Olivia’s House, Children’s Hospital EI)
  • Continued to work with other Head Start programs in all three counties to facilitate smooth transitions to regular Head Start
  • Family Partners and Disability Services Coordinator continued to have an excellent collaboration relationship with local early intervention programs
  • Updated technology through new computers and printers
  • Provided child birth education with JCCEO Head Start
  • Conducted child birth classes at the Young Mother’s Program at a local high school Developed and implemented our School Readiness Plan


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Program Strengths from the 2011-2012 & 1st half of 20121-2013 fiscal year:

Communication: 

  • Maintained and advertised our UAB Early Head Start Program Facebook page to enhance public awareness and communication with Program families about program and community events
  • Continued posting our program Newsletter on the UAB EHSP web page
  • Continued posting the program calendar on the UAB EHSP website
  • Continued participation in the UAB “Be Alert” Severe Weather Notification System and conducted several Emergency Awareness seminars
  • The UAB Early Head Start Program newsletter was mailed to families bi-monthly
  • Email communication continued to be a strength
  • Families received monthly calendars in a timely manner
  • Continued staff bonding activities
  • Provided a parent computer station for parents to use for resume preparation, job searches, to find housing information, etc.
  • Continued to provide bi-lingual communication services and increased visibility of bilingual services
  • Increased awareness of School Readiness goals in the socialization classroom



Disability Services: 

  • Had as much as 20% enrollment of children with an IFSP/IEP
  • Family Partners and Disability Services Coordinator continued to have an excellent collaborative relationship with local early intervention programs
  • Timely referrals were made for children in need of developmental services
  • Disability Services Coordinator serves on the Executive Committee for the EI District
  • Increased referrals from St. Clair County EI programs



Curriculum and Assessment: 

  • Developed and implemented our School Readiness Plan, using the Act Early Child Development Checklists for data collection 3 times a year.
  • Conducted a School Readiness forum at the Civil Rights Institute; this was highly successful
  • Continued developmental and mental health annual assessments
  • UAB EHSP has a strong parent involvement component that helps to establish individual children’s goals that are in alignment with the school readiness plan and based on sound child development



 
Family Partnership:

  •  All Program families had Strength and Needs Assessments completed twice a year and establish family goals monthly
  • Coordinators provided monthly handouts to Family Partners for families



Parent Engagement/Involvement:

  • Maintained strong parent involvement with Program families
  • Socializations were well attended and some Parenting classes
  • Provided resources and technical assistance for families to identify and apply for jobs including developing resumes and completing applications. The UAB Early Head Start Program Facebook page was also available to increase parent awareness of job opportunities, workshops, etc.
  • Provided a computer dedicated as a parent resource to search for jobs, housing opportunities, construct resumes, etc.
  • Offered a guest speaker each month at the Parent Council (PIPA) meetings, including such topics as employment, child safety and injury prevention, disability services for children and immunizations



Community Partnerships:

  • Mental Health Coordinator provided parenting classes at Hannah Home and childbirth classes at JCCEO EHS and at The Young Mother's Program at a local High School
  • UAB Early Head Start Program staff continued to have strong community partnerships
  • Staff serve on several community boards and provide awareness of Program services and community training
  • Coordinators attend meetings at DHR focusing on the JOBS program, medical providers meeting and a resource fair, the United Way Early Care and Education committee (monthly), Jefferson County Lead Coalition (quarterly)


Prevention and Early Intervention:

  • Continued to use ASQ and ASQ-SE as screening tools to identify children at risk or in need of further services (as recommended by Head Start and the American Academy of Pediatrics)
  • Continued to provide timely adult mental health referrals
  • The UAB Early Head Start Program children had medical homes/providers and the majority of their immunizations continued to be up-to-date
  • Family Partners and Disability Services Coordinator continued to have an excellent collaboration relationship with local early intervention programs
  • Continue to make referrals to Civitan-Sparks clinics for children who need more comprehensive developmental evaluations


Health Tracking and Follow-up:

  • Continued strong tracking and follow-up procedures
  • Continued reminder notifications to families regarding their child/children’s well-child check-ups
  • Improved access to dental homes and letters to families regarding dental services available in their community
  • Work with families to ensure Medicaid is up-to-date



On-going monitoring:

  • Continued to monitor records and staff development etc.



Record keeping & reporting:

  • All records were maintained and currently up-to- date



Enrollment:

  • Fully enrolled for the entire year and had an adequate waiting list


 

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ACYF Funds for the UAB EHSP (Total award $984,769 for 2011-2012)

Program Budget from the 2011-2012 fiscal year:

Budget Category



 
     
Conference Travel

$1,851

 
     
Disability Services

$354

 
     
Educational Supplies

$820

 
     
Health Services

$123

 
     
Local Travel

$32,352

 
     
Mental Health Services

$0

 
     
Nutrition/Food for Events

$12,923

 
     
PIPA

$3,425

 
     
Supplies/Cell Phone/Socialization

$23,176

 
     
TA/Training

$18,947

 
     
Walker County Subcontract

$99,899

 
     
Salaries and Wages

$507,139

 
     
Fringe Benefits

$163,235

 
     
           
Total Direct Cost

   $855,134.69

       
           
Indirect Cost

$87,644.37

       
           
Account Total

$942,779.06

       
           
           
           

Local Travel - staff mileage, bus tokens, van repairs and gas, taxi services, etc.
Nutrition Services - food for policy council and health advisory committee meetings
Parent Committee funds - substitute pay, taxi service to parent functions, parent trainings, etc.
Socialization Activities - includes food and materials for socialization events
 
 UAB's financial contribution (in kind and match): $276,731

Total program funds: $ 1,219,510


Annual Audit: There were no findings in our annual A 133 fiscal audit conducted by
PricewaterhouseCoopers for 2010 - 2011.

The 2007 ACY F triannual review resulted in the UAB EHSP being selected as a Gold Standard Program.

The 2010 triannual review was also very positive. The program was found to have one minor issue that needed to be addressed. This has been remediated resulting in full compliance with the Head Start Standards.



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Funding awarded by ACF for 2012-2013: $991,859

Program Budget for the 2012-2013 fiscal year:

   
Budget Category

Amount   Budgeted

   
Conference Travel

$1,891

   
Disability Services

$1,000

   
Educational Supplies

$1,000

   
Health Services

$500

   
Local Travel

$30,021

   
Mental Health Services

$500

   
Nutrition/Food for Events

$11,000

   
PIPA

$6,000

   
Supplies/Gen.l/Cell Phone/Socialization

$15,243

   
TA/Training

$24,192

   
Walker County Subcontract

$100,344

   
Salaries and Wages

$532,287

   
Fringe Benefits

$168,516





   
Total Direct Cost

$898,494

   
Indirect Cost

$93,365





Local Travel - staff mileage, bus tokens, van repairs and gas, taxi services, etc.
Nutrition Services - food for policy council and health advisory committee meetings
Parent Committee funds (PIPA) - substitute pay, taxi service to parent functions, parent trainings, etc.
Socialization Activities - includes food and materials for socialization events



Projected UAB contribution (in kind and match): $247,965

Total Program Funds: $1,239,824

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Staff Community Involvement

Kim Sharkin:
United Way Early Care and Education Committee
Children's Policy Council

Cassandra Muñoz:
Jefferson County Department of Public Health Childhood Lead Poisoning Coalition
UABs Center for the Study of Community Health Community Advisory Committee

Kristi Guest:
Alabama District Early Intervention Council

Vikki Forte:
JOBS Advisory Board
Jefferson County Housing Authority's Shelter Plus Care Quarterly Meeting

LaTanya Dawson:
Jefferson County Department of Human Resources Quality Assurance Committee


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UAB Early Head Start Program . 933 19th Street South . Birmingham, AL 35294
205-934-5736