Program Highlights from the 2013-2014 fiscal year:

Enrollment and Participation:

  • Maintained full enrollment
  • Maintained collaboration with Hannah Home, a shelter for domestic violence
  • Maintained a waiting list of between 20 and 35 families
  • Had as much as 12% enrollment of children with an IFSP/IEP
  • Maintained Interagency agreements with Children’s EI, Olivia’s House (substance abuse) and established an agreement with UAB Strong Start


Parent Participation:

  • Had several successful events during the past and current fiscal year, including Health Fair, and School Readiness parent workshop
  • Participation in socialization activities continued to be a strength of the program. Parents were more interactive with their children, as well as, more helpful cleaning up after socialization activities.
  • Had parent involvement in the UAB Early Head Start Program Policy Council
  • Strong parent involvement in choosing individual goals for their children for their Individual Development Plans
  • Increased father participation at socialization and other activities


Medical Homes:

  • Maintained the number of three-year-olds that received well child check-ups
  • 100% of children had medical homes
  • 100% of children had some type of insurance
  • Continued excellent pregnancy tracking procedures
  • Majority of children in the program were on target with regularly scheduled immunizations


Other Accomplishments:

  • Continued updates of the UAB Early Head Start Program website which included the Program’s Annual Report
  • Maintained a UAB Early Head Start Program Facebook page to enhance public awareness and communication with Program families
  • Provided training at a Regional training conference and conducted for an EHSP in North Alabama  and Georgia for programs providing the Home  Based program option
  • Transitioned 27 children, many of whom went on to attend Head Start or other preschool programs
  • Continued to maintain  and build community partnerships (Hannah Home, Olivia’s House, Children’s Hospital EI, UAB Strong Start Program)
  • Continued to work with other Head Start programs in all three counties to facilitate smooth transitions to regular Head Start
  • Family Partners and Disability Services Coordinator continued to have an excellent collaboration relationship with local early intervention programs
  • Developed and implemented our School Readiness Plan


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Program Strengths from the 2013-2014 fiscal year:

Communication: 

  • Maintained and advertised our UAB Early Head Start Program Facebook page to enhance public awareness and communication with Program families about program and community events
  • Continued posting our program Newsletter on the UAB EHSP web page
  • Continued posting the program calendar on the UAB EHSP website
  • Continued participation in the UAB “Be Alert” Severe Weather Notification System and conducted several Emergency Awareness seminars
  • The UAB Early Head Start Program newsletter was mailed to families bi-monthly
  • Email communication continued to be a strength
  • Families received monthly calendars in a timely manner
  • Continued staff bonding activities
  • Provided a parent computer station for parents to use for resume preparation, job searches, to find housing information, etc.
  • Increased awareness of School Readiness goals in the socialization classroom and conducted School Readiness Forums to educate families on this concept ans what it means for their children
  • Continued to provide bi-lingual communication services and increased visibility of bilingual services
  • Increased awareness of School Readiness goals in the socialization classroom


Disability Services: 

  • Had as much as 12% enrollment of children with an IFSP/IEP
  • Family Partners and Disability Services Coordinator continued to have an excellent collaborative relationship with local early intervention programs
  • Timely referrals were made for children in need of developmental services
  • Disability Services Coordinator serves on the Executive Committee for the EI District and is on the Early Intervention Conference Planning Committee
  • Provided advocacy training for staff and families


Curriculum and Assessment and School Readiness: 

  • Implementation of our UAB EHSP School Readiness Plan continues, using the Act Early Child Development Checklists for data collection 3 times a year.
  • Approximately 80% (77%) of our children currently meet or exceed their current school readiness goals as of our 2nd Developmental Checkpoint Assessment!
    • 45 children (51%) in our Program exceed their school readiness goals
    • 13 children (15%) in our Program are currently meeting their school readiness goals (this also includes children making progress toward their IFSP/IEP goals)
    • 11 children have transitioned to new checklist.  10 of the 11 children are making progress on the new checklists and the updated previous checklists indicated good progress. 
  • Conducted our 2nd School Readiness Forum at the Civil Rights Institute; this was highly successful!
  • UAB EHSP Family Partners and Teachers continue to form partnerships with parents to establish individual children's goals that are in alignment with our Program's school readiness plan and based on sound child development.
  • Continued developmental and mental health annual assessments


Family Partnership:

  • All Program families had Strength and Needs Assessments completed twice a year and establish family goals monthly
  • Coordinators provided monthly handouts to Family Partners for families


Parent Engagement/Involvement:

  • Maintained strong parent involvement with Program families
  • Many Socializations were well attended and some Parenting classes were also well attended
  • Provided resources and technical assistance for families to identify and apply for jobs including developing resumes and completing applications. The UAB Early Head Start Program Facebook page was also available to increase parent awareness of job opportunities, workshops, and parent-child activities, child abuse prevention awareness, etc.
  • Provided a computer dedicated as a parent resource to search for jobs, housing opportunities, construct resumes, etc.
  • Offered a guest speaker at some of the Parent Council (PIPA) meetings, including such topics as tax preparation and advocacy
  • Provided new born packets to new parents through the Family Partners for completions when a baby is born


Community Partnerships:

  • UAB Early Head Start Program staff continued to have strong community partnerships
  • Staff serve on several community boards and provide awareness of Program services and community training 
  • Coordinators attend meetings at DHR focusing on the JOBS program, medical providers meeting and resource fair, the United Way Early Care and Education committee (monthly), Jefferson County Lead Coalition (quarterly)
  • Maintained our collaboration with BirthWell Partners Community Doulas for pregnant mothers
  • Conducted training workshops with the Jefferson County housing authority residents 
  • Continued strong collaborations with Civitan-Sparks Clinics, JCCEO, Walker County, and St. Clair County Head Start Programs, Hannah Home and other local shelters


Prevention and Early Intervention:

  • Continued to use ASQ, ASQ-SE, CDC Act Early Child Development Checklists as screening tools to identify children at risk or in need of further services (as recommended by Head Start and the American Academy of Pediatrics)
  • Continued to provide timely adult mental health referrals and suicide prevention measures
  • The UAB Early Head Start Program children had medical homes/providers and the majority of their immunizations continued to be up-to-date
  • Family Partners and Disability Services Coordinator continued to have an excellent collaboration relationship with local early intervention programs
  • Continue to make referrals to Civitan-Sparks clinics for children who need more comprehensive developmental evaluations and nutrition evaluations
  • Staff regularly attend IFSP and IEP meetings


Health Tracking and Follow-up:

  • Continued strong tracking and follow-up procedures
  • Continued reminder notifications to families regarding their child/children’s well-child check-ups
  • Continued to encourage access to dental homes with letters to families regarding dental services available in their community
  • Work with families to ensure Medicaid is up-to-date


On-going monitoring:

  • Continued to monitor records and staff development etc.


Record keeping & reporting:

  • All records were maintained and currently up-to- date


Enrollment:

  • Fully enrolled for the entire year and had an adequate waiting list


 

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ACYF Funds for the UAB EHSP (Total award $940, 863 for 2013-2014)

Program Budget and funds expended for the 2013-2014 fiscal year:

Budget Category



 
     
Disability Services

$325.55

 
     
Educational Supplies

$313.02

 
     
Health Services

$359.84

 
     
Local Travel

$27,046.42

 
     
Mental Health Services

$55.00

 
     
Nutrition/Food for Events

$8,364.85

 
     
PIPA

$2,781.57

 
     
Supplies/Cell Phone/Socialization

$17,328.28

 
     
TA/Training

$16,386.65

 
     
Walker County Subcontract

$100,334.00

 
     
Salaries and Wages

$510,011.18

 
     
Fringe Benefits

$161,007.05

 
     
           
Total Direct Cost

$844,340.41

       
           
Indirect Cost

$85,860.00

       
           
Account Total

$930,200.41

       
           

Local Travel - staff mileage, bus tokens, van repairs and gas, taxi services, etc.
Nutrition Services - food for policy council and health advisory committee meetings
Parent Committee funds - substitute pay, taxi service to parent functions, parent trainings, etc.
Socialization Activities - includes food and materials for socialization events
 
 UAB's financial contribution (in kind and match): $265,133

Total program funds expended: $ 1,176,079


Annual Audit: There were no findings in our annual A 133 fiscal audit conducted by
PricewaterhouseCoopers for 2012- 2013.

The 2007 ACY F triannual review resulted in the UAB EHSP being selected as a Gold Standard Program.

The 2010 triannual review was also very positive. The program was found to have one minor issue that needed to be addressed. This has been remediated resulting in full compliance with the Head Start Standards.

The 2013 triannual review was once again very positive. The program had no findings from the 4 day site visit.



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Funding awarded by ACF for 2014-2015: $1,004,439.00

Program Budget for the 2014-2015 fiscal year:

   
Budget Category

Amount   Budgeted

   
Cell Phone Charges

$6,000.00

   
Conference Travel

$2,500.00

   
Disability Services

$1,000.00

 
Educational Supplies
$2, 500.00
 

 
Health Services

$500.00

   
Local Travel

$35,000.00

   
Mental Health Services

$500.00

   
Nutrition/Food for Events

$12,000.00

   
PIPA

$6,000.00

   
Supplies//Soc. Supplies

$13,129.00

   
TA/Training

$24,192.00

   
Walker County Subcontract (through billing)

$101,638.00

   
Salaries and Wages (through Dec 2014)

$532,567.00

   
Fringe Benefits

$178,330.00





Total Direct Cost

$906,856.00

   
Indirect Cost

$97,583.00

   
Account Total $1,004,439.00
   
   
Local Travel - staff mileage, bus tokens, van repairs and gas, taxi services, etc.
Nutrition Services - food for policy council and health advisory committee meetings
Parent Committee funds (PIPA) - substitute pay, taxi service to parent functions, parent trainings, etc.
Socialization Activities - includes food and materials for socialization events


Projected UAB contribution (in kind and match): $251,110

Total Program Funds: $1,255,549

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Staff Community Involvement

Kim Sharkin:
United Way Early Care and Education Committee
Children's Policy Council

Cassandra Muñoz:
Jefferson County Department of Public Health Childhood Lead Poisoning Coalition
UABs Center for the Study of Community Health Community Advisory Committee

Kristi Guest:
Alabama District Early Intervention Council

Vikki Forte:
JOBS Advisory Board
Jefferson County Housing Authority's Shelter Plus Care Quarterly Meeting

LaTanya Dawson:
Jefferson County Department of Human Resources Quality Assurance Committee

Sarah Leger
JCCEO Mental Health Consultant
UAB Developmental Psychology Graduate Program

Shanté Hamm
BirthWell Partners Community Doula Project


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UAB Early Head Start Program . 933 19th Street South . Birmingham, AL 35294
205-934-5736