Vacations and Meetings

Each resident gets two one-week vacations. These are from Monday to Friday with either the weekend before or after the week guaranteed off. Attempts will always be made to allow the resident to be off for both weekends flanking their vacation week (making it a nine-day vacation); however, this is occasionally not possible. Travel reservations do not exempt a resident from call/rounding responsibilities on one of the weekends surrounding the vacation week.

The first week of vacation must be completed before the week of Christmas holiday, and the second week must be completed by May 31, 2012. The two weeks of vacation may not be continuous without prior Administrative Chief Resident approval.

In addition, one additional week of vacation is granted to each resident during either the Christmas or New Year’s week for a total of three one-week vacations. A new schedule for coverage of the services during the holidays will be distributed in November.

Vacation requests forms will be distributed by the Administrative Chief Residents in June/July and again in November/December. Vacations are granted based on reason/need for the week off and seniority by resident year. A vacation schedule with assigned vacation weeks will be then be distributed for the fall and spring.

No two residents from the same service can take vacation at the same time. Vacations may not be taken on the Night Float, Tinsley Harrison Medicine or Board chief rotations. If a PGY-1 takes vacation during the MEU rotation in the first half of the year, he/she may not take vacation during the MEU rotation during the second half of the year. Vacations may not be taken in June, July, or during Alabama ACOG week. Generally, no more than 2 residents are allowed on vacation at any one time, as this creates undue scheduling difficulty.

Two residents from the same class may request concurrent vacation weeks, but this may increases the chance that one or both of these residents will be on the call schedule the weekend before the vacation.

Meetings do not count as vacation time if the resident is presenting a paper/poster. The annual Alabama ACOG meeting for PGY-3 residents does not count as vacation. Board review courses must be taken during vacation time or on a free weekend. All other meetings must be addressed on an individual basis with the Administrative Chief Residents and the Residency Program Director. Residents should notify the ACs of any requests for planned absence from the normal work week as soon as possible. Last minute requests or failure to adequately plan for coverage may result in the resident’s request being denied.

Awards providing funds for a specific meeting earned by a resident's efforts (Flowers Award for Teaching, APGO/CREOG meeting) take priority.

  • 2nd – First author oral presentations from research project(s)
  • 3rd – National committee appointments (AMA, ACOG, etc.)
  • 4th – Poster presentations *All ties go to the more senior resident
*Attendance at any meeting or any other planned absence from the normal work week (including but not limited to: service opportunities such as annual trip with Dr. Gleason, fellowship interviews, job interviews, etc.) must be approved in advance by the Residency Program Director and the Administrative Chief Residents to ensure service coverage, comply with duty hours, and maintain fairness to all residents left behind to work.

Funds for meeting attendance are specific to and at the discretion of the division directors. Historically, the division directors have been willing to fund expenses for meeting attendance when the resident is making an oral presentation at a major meeting. Funds for attendance for poster presentation are not expected but may occur on an individual basis. Residents should check with the division director to see if funding is available for either oral or poster presentations. See Appendix A for travel reimbursement guidelines for Education Office supported programs.