Event Registration and What to Expect

As a state institution of higher education, the University of Alabama at Birmingham (UAB) is dedicated to utilizing its resources, including its facilities and property, consistently, efficiently, and effectively to carry out UAB’s mission and goals in education, research, and public service.  

UAB policy requires an event to have prior written approval of a location reservation by the Senior Vice President for Finance and Administration or his/her designee.

Events are planned gatherings including, but not limited to, celebrations, dances, lectures, performances, rallies, concerts, speaker presentations, conferences, fundraisers, races, festivals, and parades.  This does not include informal employee or student use of small group study or meeting space reserved according to site-specific procedures, or spontaneous express activity. 

With the exception of spontaneous expressive activity, approval must be requested, in writing, at least thirty (30) days prior to use for facility building and seven (7) days prior to use for an outdoor area or facility.

All events involving an external organization must have a UAB-sponsoring internal organization, which serves as the primary point contact for the external organization.

Event Registration and COVID-19 Requirements

All events must comply with UAB's COVID-19 Guidelines and with the supplemental requirements in the Event COVID-19 Health and Safety Requirements.

Do I Need to Register?

Not sure if you need to register your event?

Not sure if you need to register your program? Use this short assessment & find out.

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Registration Steps

Your step-by-step guide to registering your event.

Your step-by-step guide to registering your program.

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Register Your Program

Complete this form in order to register your event today.

Complete this form in order to register your program. Register your program with UAB today.

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Events requiring institutional
pre-approval:

  • Celebrations
  • Dances
  • Lectures (that are not school-sponsored)
  • Performances, Rallies
  • Demonstrations/Protests
  • Concerts
  • Speaker Presentations
  • Conferences
  • Fundraisers
  • Races
  • Parades
  • Festivals
  • Other events as required

Events that do not require institutional approval:

  • Routine business meetings
  • Employee, faculty, staff, and student use of small meeting space for routine UAB business purposes and reserved according to site-specific procedures

Deans may generally approve the following meetings without seeking institutional-level approval:

  • School-sponsored lectures or presentations

For safety and security, any exempt events are required to notify the Office of the Senior Vice President for Finance and Administration concerning any event that may pose risk on our campus or to our community.

For more information please contact:

Office of the Senior Vice President of Finance and Administration
Phone: (205) 934-5493
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.