How are my benefits handled while on an approved leave of absence?
What are the different leave types?
What is FMLA?
How do I know if I am eligible for FMLA?
What are the schedule options when on leave?
What are the paid leave categories?
How much leave time does an employee and their spouse receive if they both work at UAB?
How do I track my paid time off?
Paid or unpaid leave?
What are the details of Military Leave?
What resources are available for UAB leave of absence questions?
What forms does the employee use for Health Care Provider Certification?
See the Leaves of Absence and Long-Term Disability Benefits Quick Guide.
The reasons for leave are:
The Family and Medical Leave Act (FMLA) is a federal regulation that entitles eligible faculty/staff members (employees) up to 12 workweeks of unpaid, job-protected leave and benefits continuation for qualifying events including:
In order to be eligible for FMLA leave, the employee must:
Living Donor Paid Leave: UAB/UAB Medicine eligible employees may receive up to four weeks paid time off as a living organ donor or one week paid time off as a bone marrow donor. Regular part-time and Alternative Work Schedule employees will receive prorated paid time off days based on the percentage of normally scheduled work hours within a 40 hour week.
Paid Parental Leave: A period of paid leave of absence (that does not reduce an Eligible Employee’s balance of any accrued benefit time such as sick, vacation, PTO/ETO, or personal holidays) for the purpose of recovery from the birth of a child and/or to bond with a newborn or with a newly-adopted child who is under the age of 18. Notwithstanding the foregoing, Paid Parental Leave runs concurrently with an Eligible Employee’s FMLA leave. UAB/UAB Medicine will provide up to four work weeks (20 days/160 hours maximum) Paid Parental Leave to an Eligible Employee during the first six months following birth or adoption. Paid Parental Leave may be taken continuously or intermittently within the first six months following birth or adoption
If an employee and an employee’s spouse both work at UAB, in cases of childbirth, adoption, foster care placement or care of a child or spouse, the total amount of annual family and medical leave of absence available is 12 work weeks for each employee.
Campus Monthly Paid Employees: eLAS is designed to provide the UAB community with a methodology for managing/tracking the benefit time accruals and usage for monthly paid employees. For more information:
Nonexempt Employees: The Campus Kronos Timekeeping System is utilized by UAB Campus nonexempt employees to track time worked on a daily basis and document paid non-worked hours (benefit time).
There are two categories of Military Leave:
Employees ordered to military duty are provided with a maximum of 21 working days with pay per calendar year is provided to all employees who are ordered to military duty. This 21 working days per year includes weekend drills as well as summer training and any other type military duty, except that noted in Alabama law, Ala. Code Section 31-12-1. Employees will only be paid for the time they would ordinarily be scheduled to work for UAB. In no case are employees paid for a period in excess of the time they are ordered to military duty.
The employee must provide a copy of the orders or other satisfactory documentation of attendance to the supervisor as soon as received. After the first 21 days of military leave per year, any additional military leave, except that noted in Alabama law, Ala. Code Section 31-12-1, will be without pay or may be charged to vacation or personal holiday time at the employee’s request.
In the case of a major military call-up, the UAB President may alter these regulations (such as "calendar" year rule), but any changes must apply to all affected employees, not just individual cases.
Qualifying exigencies - arise out of the fact that the employee’s spouse, sponsored adult dependent, child or child of a sponsored adult dependent, or parent is a member of the U.S. Armed Forces deployed to a foreign country, is a member of the National Guard or Reserves, on covered active duty, or has been notified of an impending call or order to active duty in support of a contingency operation in a foreign country.
Qualifying exigencies include the following:
To care for a U.S. service member or veteran with a serious injury or illness incurred or aggravated in the line of duty while on active military duty if the employee is the spouse, sponsored adult dependent, child (son or daughter) or child of a sponsored adult dependent, parent or next of kin of the service member or veteran. This type of FMLA leave is referred to "military caregiver leave.” (Leave entitlement is up to 26 work weeks in a single 12-month period.)
Leave benefits are dictated by Federal Laws and UAB Policies. Employees should work with their Supervisors, HR Consultants and HR Leave Team to determine what their leave benefits are in their unique situation. Contact the UAB Leaves of Absence Team at leave@uab.edu, 205-934-4408, or visit uab.edu/leaveofabsence.
⇨ Health Care Provider Certification Form (same form is used for FMLA and non-FMLA cases)
⇨ Return to Work Form (for medical leaves)