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Rental Policies
Rental Policies
General Standard reservations within the Hill Student Center are all-inclusive with furnishings and basic A/V provided. Furnishings included with reservations at no additional cost include tables, chairs, staging, easels, podium, and whiteboard (where already provided in the room).
Standard A/V included with reservations at no additional cost include built-in projector/screen or monitor, built-in audio, HDMI hook-ups, laptop, podium microphone or wireless microphone, Wi-Fi, and all associated cabling. Additional equipment for rent may be requested during the reservation process no later than five (5) business days prior to the event. Any damages to provided items or if any of the provided items are missing, the total replacement cost will be billed to the reserving party.
The Hill Student Center offers reserving parties additional equipment and services to enhance the needs for a variety of events. A detailed list of equipment and associated costs can be found below. Listed cost includes set up and testing of all equipment.
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Rental Process
Rental Process
Rental equipment is available for parties utilizing space within or managed by the Hill Student Center. Equipment may be added no later than five (5) business days prior to an event. Additional personnel may be added no later than ten (10) business days prior to and event. Rental equipment may not be removed from the space designated on the associated reservation. Reserving party is liable for any damaged or missing items. See Reservation Terms and Conditions for complete list of reservation guidelines and associated fees.
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Equipment
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Audio
- Small Sound Package - Perfect for karaoke nights and other small, casual events that need clear, easy-to-use sound. Includes two 10” speakers, 4 channel mixer, speaker stands, microphones, and all associated cables.
- Medium Sound Package - Ideal for large presentations, providing reliable sound coverage for any event space. Includes two 15” speakers, 4 channel mixer, speaker stands, microphones, and all associated cables.
- Medium Performance Package - Designed for small bands and live performances, with the ability to deliver quality sound for all attendees. Includes two 15” speakers, two 10” speakers, 32 channel mixer, speaker stands, microphones, and all associated cables.
- Large Sound Package - Great for outdoor presentations and larger events that require strong, wide-reaching audio. Includes two 15” speakers, two 10” speakers, 4 channel mixer, speaker stands, microphones, and all associated cables.
- Large Performance Package - Built for large music performances and bigger events, delivering powerful, professional-quality sound. Includes two 15” speakers, two 10” speakers, one 18” subwoofer, 32 channel mixer, digital stage box, speaker stands, microphones, and all associated cables.
- Catch Box Microphone - A soft toss-able cube microphone perfect for audience participation and Q&A sessions.
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Video
- Video Conference Camera - Ideal for conference meetings and virtual presentations. The Meeting Owl is equipped with two cameras, one with a single focus to stay on a speaker and one with a 360-degree view to pick up all participants.
- Confidence Monitor - Setup to display a screen to allow a speaker to preview what is being shown on screen to enhance the flow of the presentation.
- Portable Projector and Screen – A portable projection setup for use where a projector may not be readily available. Includes a projection screen, projector, and all associated cables.
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Auxiliary
- 10ft x 10ft Canopy Tent - Portable and easy to set up canopy for outdoor use. Will be dropped off at one of two pickup locations on the Campus Green. ALL TENTS MUST BE SET UP BY THE RESERVING PARTY.
- Uplighting – 4 lights - Ambient uplighting to provide a splash of color for any event. A total of 16 available lights for rent.
- Custom Gobo Projection - A custom ordered steel Gobo to display a selected image or logo. Includes an Eco spotlight projector to display image against a wall.
- Moving Head Light - Programmable lights that move and sway with the music. Ideal for events with dance floors to enhance the atmosphere. A total of 6 available lights for rent.
- Pipe and Drape - Black drapes that can be used for backgrounds or dividers. Pipe and drape is available as a complete set (framework and drapery) or framework only. All draperies are solid black.
- Stanchions - Perfect for creating a division to keep an event segmented or private.
- Power Box – A six outlet 120A power distributor for outdoor events for additional power and ease of setup.
- Gas Generator – For outdoor purposes to provide power on the go for any reservable event space.
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Audio
- Rental Rates
