Proposal Submission Protocols

OSP guidelines state that a full proposal (to include all required documents for submission) in DRAFT format is due seven full business days prior to the submission due date. A FINAL proposal is due two business days prior to the submission due date. The OSP review plan and other available resources on the OSP website can help as you prepare your proposal.

REMINDER
All College of Arts and Sciences research proposals are required to be routed to and reviewed by the Grant Office prior to submission to the Office of Sponsored Programs.

In addition to the OSP guidelines, CAS Grants Office guidelines must also be met. Full draft proposals should be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it. eight full business days prior to the sponsor deadline. Draft proposals submitted less than eight full business days will be handled on a first-come, first-served basis.

If a PI decides not to submit a draft proposal, the full final proposal should be emailed three full business days prior to the sponsor deadline. Final proposals submitted to the CAS Grants Office less than three full business days before the sponsor deadline will be handled on a first-come, first-served basis.

All CAS proposals submitted to OSP must come from This email address is being protected from spambots. You need JavaScript enabled to view it.. OSP will not review proposals if emailed directly from the department or the PI. Proposals should not be submitted to the OSP dropbox nor should access to proposals (SRO access) be given to OSP until the CAS Grants Office has emailed proposal to OSP. The PI, award manager, and department contact will be copied on the email from the Grants Office to OSP.

If the above time frames are not met, CAS Grants Office reserves the right to inform the PI that there is not adequate time for proposal review and thus the proposal cannot be submitted or will be submitted without CAS Grants Office review.

filling out paperworkFull draft proposals must include the following:

  • extramural checklist
  • responsible personnel list (RPL)
  • budget
  • budget justification
  • statement of work (project summary/project abstract)
  • biosketches
  • letters/statements of intent
  • institutional commitment letters
  • cost sharing forms (if applicable)
  • subaward information (budget, budget justification, statement of work)
  • any other sponsor/UAB required forms

 

CAS Grants Office reviews include:

  • Reading and interpreting application announcements/guidelines to ensure all application requirements have been met
  • Verifying budgets to ensure funds requested are adequate and correct and meet project needs
  • Ensuring all required internal UAB administrative documents have been completed accurately and obtaining appropriate signatures for submission
  • CAS Research will email PI and/or award manager with any comments/corrections/questions concerning the proposal within 24 hours of receipt of proposal