OSP Review Plan

OSP Review Plan

OSP Review Plan

Introduction

It is the goal of the Office of Sponsored Programs (OSP) to partner with faculty to facilitate the submission of the most competitive funding application possible. With this in mind and the knowledge that funding agencies continuously transition to and enhance the features of their electronic submission portals, the OSP will provide the following Complete or Limited review of funding applications based on the initial submission it receives. 

Requirements

A complete application package must include at least:

NOTE: The review plans are applicable to all deadline driven application submissions, including but not limited to those of PHS, NSF, DOD, NASA, PCORI, American Heart Association, and American Cancer Society.
  1. UAB Extramural Support Checklist, completed and signed
  2. Responsible Personnel List
  3. Proposal including all the funding agency’s submission forms as applicable such as:
    1. Budget
    2. Budget Justification
    3. Description of work proposed, statement of work
    4. Biosketches, Letters/Statements of intent
    5. Institutional Commitment Letters
    6. Cost sharing forms
    7. Veterans Administration (VA) Memorandum of Understanding (MOU)
    8. Subaward Information
    9. Etc.

Do not submit your application package to OSP by Campus Mail. Please be reminded to submit the UAB Extramural Support Checklist and Responsible Personnel List by email to osp@uab.edu.

Complete Review

For a Complete review, OSP provides a thorough review of the application package including both adherence to the sponsor’s application guidelines and UAB policies/procedures. It is always OSP’s goal to provide results and recommended corrective actions to the investigator within two days of receipt of the application package. To receive this level of review:

NOTE: An ASSIST application will not pass through the sponsor’s portal if any errors are in the package, therefore ASSIST applications submitted to the OSP must follow the Complete review. Applications that state terms and conditions of award must be accepted at proposal submission must follow the Complete review.
  • Submit a complete full draft or final version of the application package with at least a near final draft of the science to OSP at least seven (7) full business days prior to the sponsor’s posted deadline.
    • Example: 8:00am Thursday the week before a Friday 5:00pm deadline.
  • Submit the final version with the final science and any revisions that were recommended during the review at least two (2) full business days before the sponsor’s posted deadline. Make NO changes other than to the science and issues pointed out by OSP.
  • Officers will review only the revised information prior to submitting through the agency’s portal and will work with the PI to help resolve agency portal submission and other errors.
  • Applications submitted for Complete review will be given priority to ensure successful submission.

Limited Review

For a Limited review, OSP requires items 1 and 2 of the application package and the sponsor’s required submission forms for the budget, budget justification and senior key personnel. This review assumes a thorough review of other parts of the application will be undertaken by the division, department or the School including adherence to the sponsor’s application guidelines. OSP provides a thorough review of the budget, budget justification, and senior key personnel based on UAB policies/procedures, and provides results and recommended corrective actions. To receive this level of review:

 
  • Submit the required items and forms to OSP by 8:00 am at least five (5) full business days prior to the sponsor’s posted deadline.
    • Example: 8:00am Monday for a 5:00pm Friday deadline.
  • Submit the final version with the final science and any revisions that were recommended during the review at least two (2) full business days before the sponsor’s posted deadline.
  • On receipt of the final application package OSP will check only that the application package appears to be complete and submit it through the agency’s portal.
  • Applications submitted for Limited review will be given priority comparable to those submitted for Complete review when the complete full final application package, determined complete and accurate by the School, department or division, is submitted to OSP.

Late Submissions

Applications not previously reviewed by OSP as described above and received less than three (3) business days prior to the funding source’s deadline and those having undergone the first phase of Complete or Limited review but then resubmitted less than two (2) full business days prior to the funding source’s deadline are considered late. OSP will attempt to submit the application; however, such applications will not be submitted until those fully complying with the criteria for Complete or Limited review are provided to OSP.