Forms Used During Graduate Study

Forms Used During Graduate Study
  • Academic Appeal Form
    Use this form to request exception to the policies for registration, withdrawal, or payment deadlines or fees.
  • Application for Readmission to the Graduate Degree Program
    You can submit this application if you were admitted to a UAB graduate degree program within the last five years, have not registered for one or more years, and now wish to apply for readmission to the same program.

    *This form is not applicable to MSN and DNP students in the School of Nursing. Please direct questions to the School of Nursing at (205) 975-7529.

  • Change of Graduate Program
    Students who have been admitted to a degree-seeking program and want to switch to another degree-seeking program must complete this form and obtain the required signatures.
  • Degree Completion Plan with Validation Of Expired Coursework
    Graduate students are generally expected to complete all degree requirements within 5 years of matriculation for a master’s program and within 7 years of matriculation for a doctoral program. One extension of these time limits can be requested when mitigating circumstances preclude completion of requirements within the time limit. If any expired courses are required for the degree (based on the curriculum requirements for the admission term catalog year), the department must also validate the applicable coursework.
  • Graduate Student Request for Additional Assignment
    Form used to request additional work assignment. The additional assignment is not to exceed 10 hours per week for Graduate Student Trainees or 20 hours per week for Graduate Assistants and Graduate Student Assistants.
  • Grade Replacement Request
    (iPDF) Students who repeat a course taken at UAB and wish to request a grade replacement in which the grade for the first course be excluded from their GPA calculation must submit this form.
    This form is not applicable for students in the School of Nursing other than those enrolled in the PhD program.
  • Leave of Absence
    Students who wish to request a leave of academic absence must complete this form and obtain the required program director signature..
  • Transfer of Graduate Credit  
    Students who wish to transfer graduate credit from a regionally-accredited institution toward a graduate degree at UAB must complete this form and submit the required supporting documentation.
    This form is not applicable for students in the School of Nursing other than those enrolled in the PhD program.

Forms Used to Complete Graduate Study

  • Approval Form Request
    No later than 2 weeks before your thesis or dissertation defense, submit this form requesting your approval forms. Approval forms cannot be completed before the Graduate School has received your application for degree for the semester in which you plan to graduate. The committee members on your approval forms must exactly match those on your official records. If any member of your committee has changed, that change must be submitted on an official Change of Graduate Study Committee Form (available on this web site) before you request your approval forms.
Application for Graduate Level Certificate
The application for graduate-level certificate should be used when completion of the requirements for a graduate-level certificate. This form is different than the application for degree, used when completing an entire program. If completing a certificate and a graduate program, both are required.

The application for certificate must be received in the Graduate School by the deadline date listed on our website http://www.uab.edu/graduate/deadline-dates; however, check with your department as some programs have earlier deadline dates for the application for certificate.

Please Note:School of Education students seeking teacher certification through the Alabama State Department of Education should NOT complete this application. Please contact UAB Office of Student Services 205-934-7530 for additional information.

Application for Degree (Master's and Educational Specialist)

The application for degree must be received in the Graduate School Records Office by the deadline date listed on our website http://www.uab.edu/graduate/deadline-dates; however, check with your department as some programs have earlier deadline dates for the application for degree and may require the form to be submitted directly to the department (i.e. School of Education).

A $50 fee will be charged to your student account. To verify that your application has been received and processed, check your student account for that fee. If your graduation is postponed, a new application for degree must be completed for the appropriate semester and a reorder fee of $25 will be charged to your student account. Students must be registered in the semester they plan to graduate.

Note: Approval forms cannot be completed until an Application for Degree for the appropriate semester has been submitted to the Graduate School.

Master’s students in the School of Nursing should click here to locate the appropriate application for degree which should be submitted directly to sonregistrar@uab.edu.


Application for Degree (Doctoral)

The application for degree must be received in the Graduate School Records Office by the deadline date listed on our website http://www.uab.edu/graduate/deadline-dates; however, check with your department as some programs have earlier deadline dates for the application for degree and may require the form to be submitted directly to the department (i.e. School of Education).

A $50 fee will be charged to your student account. To verify that your application has been received and processed, check your student account for that fee. If your graduation is postponed, a new application for degree must be completed for the appropriate semester and a reorder fee of $25 will be charged to your student account. Students must be registered in the semester they plan to graduate.

Note: Approval forms cannot be completed until an Application for Degree for the appropriate semester has been submitted to the Graduate School.

  • Candidacy Application
    These forms and all required attachments must be completed and submitted to the Graduate School before you can register for research hours.
  • Change of Graduate Study Committee
    Change of the Graduate Study Committee can be made by submitting this form to the Graduate School for approval. Please type the information into the form, save for your records, and email as an attachment to Lori Naramore: naramor3@uab.edu. If you prefer, it may be hand signed and brought to the graduate school as a paper from.
  • Change of Diploma Mailing Address
    Your diploma will be mailed to the address listed on your Application for Degree which was submitted as your intent to graduate. If there has been a change to your diploma mailing address, you must complete this form and return it to the Graduate School no later than your graduation date.
  • Committee Form
    This form is used to nominate the chairperson and members of a student's Graduate Study Committee. If there is a change in committee assignment at any time during your course of study, you will need to submit the Change of Committee form (below) so that your records can be updated accordingly.
  • ProQuest Submission Site
    All Doctoral and Plan 1 Master’s degree students submit a PDF of the final committee-approved dissertation to the UAB/ProQuest ETD Administrator Site for final review by the Graduate School. Check each page your PDF carefully before submitting to this site. If no corrections in formatting are required by ProQuest or the Graduate School, this will be the final published version of your dissertation.
  • Replacement or Additional Graduate Diploma
    This form, along with a standard $25 processing fee, is required for any student who has earned (or will soon earn) a graduate degree—excluding Master of Science in Nursing (MSN) and Doctor of Nurse Practitioner (DNP)—and would like a replacement or additional diploma showing the official conferral date.

  • Survey of Earned Doctorates
    All students completing a doctoral degree are required to submit the Survey of Earned Doctorates. Follow the online instructions and print out the Certificate of Completion to submit to the Graduate School with your completed dissertation. The Survey, which is sponsored by the National Science Foundation, gathers data from all research doctorate graduates on their educational history, sources of support, and post-graduation plans. The completed survey responses become part of the Doctorate Records File, a virtually complete data bank on doctorate recipients from 1920 to the present and the major source of doctoral data at the national level. The profiles of doctorate recipients that emerge from these data serve policymakers at the federal, state, local, and university levels.

  • Validation of Expired Coursework
    Graduate courses expire after 5 years for master’s students and after 7 years for doctoral students.  If appropriate, this form should be completed by your program director or a faculty member within your department to indicate that the content for expired coursework has not changed significantly enough to justify retaking the course(s) prior to graduation.

Other forms

Other forms
  • Request to Defer Admission
    Students wishing to defer their admission should submit the Request to Defer Admission by the following deadlines: December 1 (if deferring to the spring semester), May 1 (if deferring to the summer semester), and August 1 (if deferring to the fall semester). The program director’s signature must be included before the Graduate School can make any changes.