All Full-Time Temporary (02 Assignment Category) department direct hires must follow the steps below to ensure proper I-9 and E-Verify processing.
Note: For direct hires, a candidate must be sourced/identified by the department prior to PAR submission.
- Login to PAR/CRF System.
- Select "Temporary Employee" under "Position Authorization/Compensation Request Form."
- Select "Dept Fast Track."
- Complete and submit form.
- Once PAR is submitted, the hiring process will proceed per the 04/02 Onboarding Flow Chart.
Please contact HR Manager Oscar Hunter with any questions.
What is Fast Track? Fast Track will guarantee that all 02 and 04 hires go through the same application, pre-employment background screening, I-9 and E-Verify procedure. All ACT documents, orientation and New Employee Onboarding are the responsibility of the department.
Department direct hires (Fast Track) for 02 Full-Time Temporary and 04 Irregular staff positions are allowed for temporary assignments when the nature of the role is especially unique and hard to fill. The department must identify a qualified candidate prior to submitting a PAR/CRF. Click here to view the Process Flow Chart.
Note: If the job duties are not deemed especially unique or if the job is not historically hard to fill, the department should go through the Temporary Services process.
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3.3a Request Authorization to Fill Position
Approval is requested by completing a PAR/CRF (Position Authorization Request/Compensation Request Form) for the position needing to be filled. The request form provides UAB Temporary Services with the essential information to help facilitate a quick hire.
- Create PAR within 20 days from assignment effective date.
- Select "Temporary Employee" under "Position Authorization Request."
- Select "Department Fast Track."
- Complete and submit form.
- Once PAR is submitted, the hiring process will proceed per the 04/02 Onboarding Flow Chart.
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3.3b Talent Sourcing
The hiring department will identify the candidate to fill the position and provide the name of the candidate in the PAR/CRF. Temporary Services will then post the position and send an application link to the candidate to access and complete.
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3.3c Background Checks
UAB Temporary Services will initiate and manage all pre-employment background investigations on candidates.
The standard investigation includes a criminal background check, education, and employment verification. Office of Inspector General (OIG) and General Services Administration (GSA) checks are also conducted on all new hires at UAB.
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3.3d ACT Document
UAB Temporary Services will generate a partial auto-ACT when the candidate's status is changed to "Hire" in Taleo. The hiring department will complete and submit the document.
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3.3e Frequently Asked Questions
Select a question below to learn more.
Q: I would like to direct hire an individual currently working an assignment with UAB. Would they need to go through the Fast Track process?
Q: Does HR Recruitment source candidates for Department Direct Hires (Fast Track)?
Q: Do identified candidates need to meet job qualifications?
Q: Will qualifications be verified?
Q: Can direct hires start work before their background check is complete?
Q: Will the department be charged for the background checks?
Q: How long can someone work as a temporary direct hire?
Q: I would like to direct hire an individual currently working an assignment with UAB. Would they need to go through the Fast Track process?If the individual will be termed in Oracle prior to the effective date of the new assignment and they are moving into an 04 or 02 assignment category, yes, they would need to be hired via Fast Track.
If the individual will not be termed in Oracle prior to the new assignment effective date, they may still need to be hired through Fast Track. This will depend on the individual’s current assignment category. Please see assignment category chart below to determine if the individual would need to be processed via Fast Track.
Current Assignment Category Fast Track Process Needed 01 FT Regular No 02 FT Temp Yes 03 PT Regular No 04 Irregular Yes 12 3/12 Shifts No 17 Weekend No 99 Requisition Yes 06 Students Yes 07 Interns/Residents No 20/21 Post Doc No 11 Work Study Yes 46 Trainees Yes 59 Affiliate Yes If Fast Track process is not needed, department would proceed with the hire via the standard transfer/promotion process.
Q: Does HR Recruitment source candidates for Department Direct Hires (Fast Track)?No. If the department does not have a candidate in mind, we encourage the department to consider requesting a temporary employee through Temporary Services.
Q: Do identified candidates need to meet job qualifications?Yes. The department needs to ensure identified candidates meet the minimum job qualifications before a referral is submitted. Please refer to JobArchitect.
Q: Will qualifications be verified?A background screening process is conducted for Fast Track hires which checks criminal background and verifies current employer and highest completed education.
Q: Can direct hires start work before their background check is complete?Yes, Fast track hires are contingent upon a clear background check, but the department understands if any discrepancies are found the candidate can be terminated. HR will notify the department with possible termination recommendations.
Q: Will the department be charged for the background checks?No. However, this is subject to change.
Q: How long can someone work as a temporary direct hire?02 Temporary employees typically work 40 hours per week. They have an expected termination date of less than one year from their hire date.
04 These employees work either full-time or part-time. They work no set schedule and may be expected to report to work on an irregular basis. Irregular employees are also those who work less than 20 hours per week and/or work an irregular schedule not meeting the requirements established for part-time regular employees. Irregular employees are not eligible for any UAB benefits or privileges of employment.
When it comes to providing qualified temporary staff, UAB Temporary Services can do much more than fill your immediate need, we can save you time and money. Prior to placement selected candidates undergo a comprehensive initial screening, which includes an extensive criminal history investigation, verification of education and previous work history, and a review of motor vehicle records, where necessary.
The use of outside temporary employment agencies is discouraged. Private agencies should be used only after it is determined that no qualified individual is available through UAB Temporary Services. Temporary Services charges a much lower rate than that of outside temporary employment agencies. Departments that are assigned temporary employees are charged the employee’s base salary plus a small percentage to cover administrative costs. The department’s account is automatically billed. No requisitions for payment are required.
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3.2a Request Authorization to Fill Position (PAR/CRF)
Approval is requested by completing a PAR/CRF (Position Authorization Request/Compensation Request Form) for the position needing to be filled. The request form provides UAB Temporary Services and UAB Compensation with the essential information from the department to help facilitate your search.
- Submit PAR.
- Select "Temporary Employee" under "Position Authorization Request."
- Select "Temporary Services."
- Complete and submit form.
- Once PAR is submitted, the hiring process will proceed per the 04/02 Onboarding Flow Chart.
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3.2b Talent Sourcing
UAB Temporary Services will recruit for qualified talent via job boards and career fairs. Temporary Services often has qualified talent on stand-by ready to quickly assist with your department’s needs.
UAB Temporary Services interviews all candidates prior to selection to ensure core competencies are met, that the candidate will be a positive and productive member of the team, and that they will positively reflect the efforts and services of Temporary Services.
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3.2c Background Checks
UAB Temporary Services will initiate and manage all pre-employment background investigations on candidates prior to reporting to a work assignment.
The standard investigation includes a criminal background check, degree (education) verification, prior employment verification, drug screens, and a driver’s license and driving record verification (if the employee will be driving a state vehicle). Office of Inspector General (OIG) and General Services Administration (GSA) checks are also conducted on all new hires at UAB.
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3.2d Extending Offer/Offer Acceptance
UAB Temporary Services will extend the offer and provide reporting details regarding their temporary assignment.
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3.2e Temporary Services Orientation
All employees hired through Temporary Services will attend Temporary Services Orientation. This orientation provides general information about UAB's Core Values, Code of Conduct, Parking and Transportation, Timekeeping, BlazerID setup, Oracle Self Service Applications, OneCard, and more.
For more information, please view our Orientation Guide and Temporary Employee Handbook.
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3.2f ACT Document
UAB Temporary Services will generate and manage the ACT document for Temporary Services hires.
