Nepotism
Alabama Senate Bill 146 prohibits employees of the state of Alabama from appointing or entering a personal service contract with any person related to him/her within the fourth degree of marriage or blood relation to any job or position of profit with the state or any of its agencies. No employee shall be the immediate supervisor for or in the chain of command (i.e. participate in work-related decisions in regards to hiring, evaluation, reassignment, promotion or discipline) of an immediate family member within the fourth degree of marriage or blood relation. Please see SB146 Family Member Chart for more information. Violations may have significant consequences both within UAB and at the state level.
Exceptions to HR Policy 123: Nepotism may only be granted if a position can be structured to ensure no prohibited working relationship exists among family members. Exceptions must be requested in writing to UAB's Chief Human Resources Officer using the Nepotism Management Plan Request Form below.
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Nepotism at UAB FAQs
When should a department or unit submit a Nepotism Management Plan Form for approval?
How do I submit a request?
Would providing additional documentation be helpful?
Who is required to approve the Nepotism Management Plan Form before a hire, transfer or promotion involving a family relationship will be allowed?
Where can I go to review the approval status of a request I submitted?
How will I know when my Nepotism Management Plan Form request has completed the approval process?
How will I know if my Nepotism Management Plan Form request is rejected?
When should a department or unit submit a Nepotism Management Plan Form for approval?If your department has a need to hire, promote or transfer an employee who has a family relationship with another employee within your department or unit, you must submit the Nepotism Management Plan Form online for approval.
How do I submit a request?Refer to the User Guide by clicking on the Help link in the upper right corner on the Nepotism Management Plan Form App.
Would providing additional documentation be helpful?Yes. A department/unit’s additional documentation can serve as support materials for understanding the reporting structure with regard to the family relationship within the area and may assist in determining approval requests.
Who is required to approve the Nepotism Management Plan Form before a hire, transfer or promotion involving a family relationship will be allowed?The electronic form is designed to automatically route to:
- The department/unit’s WAM approvers (based on Hire Doc Type). However, additional approvers outside of the WAM approver workflow may be added as needed.
- HR Employee Relations
- HR Chief Human Resources Officer having final approval responsibilities.
Where can I go to review the approval status of a request I submitted?The requestor can view the status of a form awaiting approval on the forms dashboard by locating the approval request email in your inbox and navigating to the UAB Forms Dashboard or by going to AdminSystems and selecting the UAB Forms option.
How will I know when my Nepotism Management Plan Form request has completed the approval process?The requestor’s forms dashboard will be updated to show the form has been approved.
How will I know if my Nepotism Management Plan Form request is rejected?If a request is rejected, returned to the requestor or canceled during the approval process, the requestor will receive an email stating such, along with any comments the approver has added.
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Nepotism Contacts
Still have questions?
- Contact HR Employee Relations: HRrelations@uab.edu | 205-934-4458
- Contact your HR Consultant
Having technical issues?
- Contact: uab.edu/AskIT