Planning, Design, & Construction


  • Project Bid Calendar

    See upcoming and past projects, along with accompanying documents.

    The function of Planning, Design & Construction within Facilities is to serve as the University Architect, Project Management Team, and Design Resource for projects as outlined in the Board of Trustees Rule 415 and UAB Policy authority. Services performed by PD&C include the following:

    • Presentation of project submittal packages to the Board of Trustees
    • Oversight of all design and construction projects, as well as major equipment purchases
    • Serve as primary point of contact among consultants, contractors and university's representatives
    • Development and management of project scope, requirements, budgets and schedules
    • Consultant selection and contract negotiation
    • Management of feasibility studies and design processes – schematic design through construction documents
    • Implementation of capital and renovation projects for some Hospital and all academic, administrative, research, facilities and utilities, ensuring adherence to established design and facilities standards
    • Oversight of bidding process and construction as needed
    • Professional architectural, engineering, and interior design expertise in support of project scope development

  • Project Bid Calendar

    See upcoming and past projects, along with accompanying documents.

    Teams

    PD&C is organized into four teams focused on meeting the needs of a specific customer base or area of expertise. Each team is comprised of a multi-disciplinary group of design & construction professionals and specialists who are dedicated to serving their customer base from project inception to project completion.





     

    Team U

    • Master Planning
    • Sustainability
    • Campus Utilities
    • Campus Grounds
    • Parking & Transportation
    • Real Estate

    Team A

    • School of Medicine
    • School of Nursing
    • School of Dentistry
    • School of Optometry
    • School of Public Health
    • School of Health Professions
    • Animal Resources Program
    • Research
    • UAB Information Technology

    Team B

    • Athletics
    • UAB Central Administration
    • Provost
    • College of Arts & Sciences
    • Collat School of Business
    • Student Services
    • School of Engineering
    • School of Education
    • Graduate School
    • Campus Recreation

    Team C

    • Facilities Management
    • Environmental Health & Safety
    • Accessibility
    • Standards
    • Internal Engineering Support

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    Campus Master Plan

    To comply with the guiding principles and process requirements of the University of Alabama System Planning and Management of Facilities and Other Capital Assets,  The University of Alabama at Birmingham is required to update our Campus Master Plan every five years. Adopted by the UA System Board of Trustees in April 2021, the 2020 Campus Master Plan has been a 22 month process to capture our vision for the physical growth of the campus through 2025 and beyond.

     

     

     

  • Design & Construction Project Information

    Project Bid Calendar

    See upcoming and past projects, along with accompanying documents.

    The following documents are required for approval of construction contracts, consulting agreements and Architect/Owner Agreements: (See your UAB Project Manager for current documents)

    Construction Contracts

    • Construction Contract
    • Vendor Disclosure Statement
    • Insurance Certificate
    • E-Verify Memorandum of Understanding

    Consulting Agreement

    • Consulting Agreement
    • Vendor Disclosure Statement
    • Insurance Certificate
    • E-Verify Memorandum of Understanding
    • Supplemental Instructions

    Owner/Architect Agreement

    • Owner/Architect Agreement
    • Standard Articles
    • Article 16
    • Vendor Disclosure Statement
    • Insurance Certificate
    • E-Verify Memorandum of Understanding
    • Supplemental Instructions

     

  • Standards

    UAB Facilities Value Statement:
    We are committed to creating a sustainable environment. Designers should consider elements that would add to or subtract from this goal. LEED certification at the highest level is desirable but we expect our designers to evaluate the total cost of ownership of such features.

    UAB Facilities Standards are currently under revision, with an eye toward the sustainability triple bottom line. We are committed to providing adaptive standards that are transparent and show UAB’s accountability to environmental resilience. At the conclusion of this review, UAB Facilities standards will be publicly accessible through this webpage.

    If you have questions about standards or the revision process, please contact Mark Pugh at This email address is being protected from spambots. You need JavaScript enabled to view it..

    UAB Policy

    Policy Concerning Facilities or Utilities Renovations, Modifications, and Additions

  • Board of Trustees Process

    There is a 4-Stage Board of Trustees process for submitting any project greater than $1 million in scope.

     

    Stage I Submittal (Information):

    • Stage I is an approval of the project as a concept.
    • Although budget numbers and a general scope are provided at this stage, these items are not formally approved until Stage II.
    • All new construction and renovation projects with a total project cost equal to or greater than $1 million require Stage I approval.
    • Approval of the Stage I submittal allows UAB to select an architect and begin formal planning for the project.

    Stage II Submittal (Architect, Scope and Budget):

    • Stage II is an approval of:
      • Final project scope
      • Final project budget
      • Ranking of interviewed design consultants
      • Ranking of other major consultants (Construction Manager, Commissioning Agent, Geotechnical Engineer, etc.)
      • Approval to negotiate consulting agreements with ranked firms
    • All new construction and renovation projects with a total project cost equal to or greater than $1 million require Stage II approval.
    • For interior renovation projects and underground utility projects with a total project cost of less than $10 million, a Stage II approval is the last approval the Board requires.

    Stage III Submittal (Architectural Design):

    • Stage III is an approval of the exterior design and appearance of a project.
    • Items considered are the buildings (exterior appearance) relationship with surrounding facilities, the buildings compliance with the UAB Master Plan and UAB's design standards
    • All projects with a substantial impact to the campus environment require Stage III approval regardless of project cost.
    • Interior renovations that do not have a significant impact on the exterior of the building do not require a Stage III approval.
    • Greenways, pedestrian promenades and athletic fields do require Stage III submittal even though they may not include buildings.

    Stage IV Submittal (Contract Award):

    Stage IV Submittal is approval of:
    • Construction contract award (project has already bid and price for construction contract is known)
    • Approval of Construction Management Trade Packages (Construction Manager will bid and award all trade packages in the future so long as they do not result in an increase in the total project cost)
    • All new construction projects with a total project cost equal to or greater than $1 million require Stage IV approval.
    • Renovation projects and underground utility projects with a total project cost equal to or greater than $10 million require Stage IV approval (projects less than $10 million do not require Stage IV approval).
  • Project Bid Calendar

    See upcoming and past projects, along with accompanying documents.

    PD&C Project Types

    All projects begin with requesting service. Each request routed to PD&C will be classified as one of the following project types:

    Small Public Works Projects

    • Wall / door / space changes or design changes to existing facilities
    • SPW bidding to external contractors
    • Typically under $50,000
    • Coordinated with Small Business Inclusion

    Intermediate Capital Projects

    • Renovations, space changes, new construction
    • Public Works bidding required
    • No approval required by Board of Trustees
    • Between $50,000 and $1,000,000

    Major Capital Projects

    • New construction, renovations, space changes
    • Public Works bidding required
    • Approval required by Board of Trustees
    • Over $1,000,000 
  • Project Management Rates

    Facilities Division’s Financial Management develops the rate structure for each of our service center, plant and recharge accounts. Rates are set to cover all expenses and provide for the appropriate working capital reserve – in accordance with UAB’s policy. The accounts are monitored closely. Rates are adjusted mid-year (after reviewing March FYTD results) if a change is necessary based on UAB guidelines.

    Below are the current rates for Facilities’ service centers, plant and recharge accounts:

    Facilities Division's Service Center, Plant & Recharge Accounts
    FY21
    Service Centers: Internal External
      % of Total Project Cost    
    Planning, Design, & Construction
    (PDC)
    New Construction New Construction w/ inhouse A/E & I/D Renovation Renovation w/ inhouse A/E & I/D Equip/Furniture only    
    < $50k 8.00% 12.00% 10.00% 12.00% 4.00%   NA
    $50 k - $750k 6.00% 10.00% 6.50% 10.00% 3.50%   NA
    >$750k 3.50% 4.00% 4.50% 5.00% 3.00%   NA
                   
    Small Public Works (SPW)     10.00%       NA
  • Indefinite Delivery/Indefinite Quantity (ID/IQ)

    In order to allow UAB to address minor projects in a timely and efficient manner – as well as offering opportunities to smaller or newer firms that may not have had previous opportunities to do work for UAB – ID/IQ agreements are maintained with firms providing professional services in a variety of disciplines. The university currently has active ID/IQ agreements for the following disciplines:

    1. Architectural Design Services (full scope)
    2. Civil Engineering Services
    3. Structural Engineering Services
    4. Electrical Engineering Services
    5. Mechanical Engineering Services
    6. Project Commissioning Authority and Retro-Commissioning Services
    7. Landscape Architectural Services
    8. Interior Design Services
    9. Traffic Consulting and Engineering Services
    10. Building Envelope Assessment Services
    11. Cost Estimating Services
    12. Geotechnical Engineering & Construction Materials Testing
    13. Hazardous Materials

    D/IQ agreements will be for a term of two years and an RFQ solicitation will be issued at the end of each calendar year in order to select firms to replace those firms with expiring agreements.

    If your firm wants to be included in the university’s consultant database, email the firm name, point of contact name and email address to This email address is being protected from spambots. You need JavaScript enabled to view it..

     

  • Request for Qualifications (RFQ)

    UAB utilizes a Qualification Based Selection (QBS) process to identify the Architect/Engineer of Record for most of its projects that exceed $1,000,000 and for many project of lesser value. The QBS process is also frequently utilized to identify firms providing other professional services (geotechnical engineering, construction materials testing, surveying, commissioning, etc.) in support of a project.

    The initial step in identifying a design firm, or other professional service provider(s), for the project involves the issuance of an RFQ. The RFQ will typically outline:

    1. Background/history of a project
    2. Scope of the project
    3. Services being requested
    4. Minimum qualifications a firm should have to be considered
    5. Responding instructions

    The RFQ will be emailed to all firms in our consultant database. The number of firms in this database varies. There are currently approximately 400 recipients in the database.

    The university's intent is to make the RFQ available to as many firms as possible. There is no pre-requisite or pre-qualification required to be considered for a project. If your firm wants to be included in the university’s consultant database, email the firm name, point of contact name and email address to This email address is being protected from spambots. You need JavaScript enabled to view it..