Who can reserve the Hill Student Center facilities?
Registered student organizations, UAB-wide programs, faculty/staff organizations and external guests of the University are eligible to reserve the facility. The individual making the reservation assumes all responsibility for the event. Registered student organizations, UAB-wide programs, and off campus organizations or individuals are not permitted to reserve space on behalf of other organizations, programs, or off campus organizations.
Do I have to be an officer of my registered student organization to make a reservation?
Yes, you must appear as an officer listed on UAB BSync’s website. If you are an officer but not listed there, you must work with Student Involvement & Leadership to have your listing updated.
I am an officer for my registered student organization, but I don’t see my name listed under my group’s contacts, how do I get added?
If your name is not listed AND you are an officer listed on BSync’s website, select “temporary contact.”
*NOTE: If you are not listed on BSync, we cannot process your reservation request. If you are an authorized representative, you must contact Student Involvement & Leadership to update the website as our office does not manage this database.
Is there a rental fee for the space?
The facility is available at no charge to registered student organizations, UAB-wide programs, committees, faculty, staff, and administration whose activities are sponsored and coordinated by a UAB office or department. Rental charges are made if a registration fee or admission is charged for guests attending the event.
Are there any policies on catering?
All catering in the Hill Student Center must be provided by UAB Campus Restaurants. Individuals and groups are prohibited from bringing in their own food or beverages to be served at any events. Student organizations and UAB-wide student programs may request an exception to using the designated caterer during evening and weekend hours when less than 75 people are attending. All reservations will be placed on a tentative status pending exception approval.
How far in advance can I make reservations?
Fall Semester
- Registered student organizations may begin reserving space the 2nd Tuesday of March for the Fall semester
- Faculty/staff organizations and university departments may begin reserving space the 3rd Tuesday of March for the Fall semester
Spring/Summer Semesters
- Registered student organizations may begin reserving space the 2nd Tuesday of September for the Spring/Summer semester
- Faculty/staff organizations and university departments may begin reserving space the 3rd Tuesday of September for the Spring/Summer semester
How do I edit a reservation request?
- To edit a reservation after you have saved it, go to the “Reservations” tab and click “View My Requests”.
- Select the name of the reservation you wish to edit.
- Click the "+" button to edit or add services. To edit reservation details (event name/type), click “Edit Reservation” on the far right of that field.
- You may make changes to your reservation up until the status reads “Confirmed”. When your event status is confirmed, you must contact the HSC Operations Office to make any changes to your event.
What is the latest I can cancel my reservation?
You must cancel your Ballroom or Alumni Theater reservations 7 days in advance. You must cancel all meeting rooms 48 hours before the scheduled event.
What is the deadline for making reservations?
Reservations must be made 14 days in advance when using our online reservation system. For request outside of this timeframe please called HSC Operations Office. To cancel any reservation you must call the HSC Operations Office at 205-996-1841.
How do we get into our meeting space?
Please come to the Information Desk for HSC Operation Office Room 225 to have a member of our staff unlock the meeting room for your group.
Where can our attendees park for our event?
Parking is available in Lot 5A, adjacent to the Hill Student Center. It is $2.00 for the first hour and then each additional hour is $1.00 to a maximum of $6.00 per day, per exit. Metered parking is available on 14th Street and University Boulevard, surrounding the Hill Student Center. Meters have a maximum time limit of one and a half hours. Cost per half-hour is $.25. Handicap meters have a maximum time of two hours at the same rate. For any additional arrangements regarding parking, please contact UAB Parking & Transportation at 205.934.3513.