Grants Office

Physics Faculty in lab

The College of Arts and Sciences Grants Office serves to foster and facilitate innovative and interdisciplinary research as well as scholarship and creative activities for the purpose of enhancing discovery, knowledge, and progress within the UAB community and beyond.

The Grants Office is here to help faculty, staff, and departments secure external funding. This includes help locating funding sources; crafting grant submissions; dealing with the forms, paperwork, and other requirements of the funding process; and grant management support once funding has been secured. We also provide service center management and facilitate Material Transfer Agreements, Confidentiality Data Agreements, and other ventures and projects.

All College of Arts and Sciences research proposals are required to be routed to and reviewed by the Grants Office prior to submission.

Services Provided by the Grants Office 

Pre-Award Management

If you would like to utilize any of the following services, the Grants Office requires a minimum of 1-2 months notification prior to the submission due date. If this minimum notice is not given, we reserve the right to determine that the notification time is not adequate for proposal preparation and thus that the proposal cannot be submitted.

  • Complete all UAB administrative paperwork related to grant submissions:
    • Extramural checklists
    • RPL
    • Cost sharing commitment forms
    • IDC revenue redistribution forms
    • Subcontract documents and forms
  • Develop project budgets in consultation with PI
  • Work with CIRB to ensure all required disclosures are documented and current
  • Navigate federal sponsor portals to include grants.gov, ASSIST, Fastlane, eRA Commons
  • Navigate non-federal sponsor portals to include proposal central and other foundation specific portals
  • Prepare facilities documents
  • Collect letters of support required for applications
  • Serve as liaison between sponsor/OSP/PI
  • Read and review all funding announcements to ensure all guidelines are being met
  • Read, review, and track all CAS grant submissions

Post-Award Management

  • Manage all financial aspects of funded grants including, but not limited to:
    • Account set up
    • Provide monthly reconciliations including projections
    • Set up employees/faculty grant funding (Oracle HR functions)
    • Re-budget requests
    • Cost transfers
    • Payment requests/purchase order requisitions/reimbursements
    • Journal entries
    • Account close out
    • Annual/final grant reporting
    • Monthly/quarterly sponsor invoicing
    • Fee-for-service contracts
  • Monitor and facilitate effort reporting (compliance and training)
  • Process grant transfers in/transfers out

Service Center Management

  • Set up account
  • Provide monthly reconciliations including projections
  • Set up employees/faculty funding (Oracle HR functions)
  • Process invoicing for internal and external vendors
  • Process deposits
  • Process payment requests/purchase order requisitions/reimbursements
  • Process fee-for-service contracts

Other

  • Facilitate Material Transfer Agreements
  • Facilitate Data Use Agreements
  • Facilitate Confidentiality Data Agreements
  • Facilitate Faculty Development Grants
  • Manage CAS Innovation Awards
    • Set up account
    • Provide monthly reconciliations including projections
    • Close out account
  • Assist faculty in setting up SMARTS/SPIN in order to locate funding opportunities

Proposal Submission

Please email your grant proposals to This email address is being protected from spambots. You need JavaScript enabled to view it. at least one day prior to the deadlines that OSP has stated in their review plan.

As all submissions will now be submitted electronically through email, you will need to work with your chairs on their review before submitting your proposal. The chairs will still sign off on the checklist before submitting to the Grants Office. If the time frames are not met, the office reserves the right to inform the principal investigator (PI) that there is not adequate time for proposal review and thus the proposal may not be submitted. All submissions to OSP will now flow through This email address is being protected from spambots. You need JavaScript enabled to view it., and each PI and chair will be copied on the submission.

Read more about proposal submission protocols.

Get in Touch

To help meet your specific needs, please select your department or program from the dropdown below for the appropriate contact.

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Please contact Erin White at This email address is being protected from spambots. You need JavaScript enabled to view it. or (205) 934-5128.
Please contact Susan Thompson at This email address is being protected from spambots. You need JavaScript enabled to view it. or (205) 975-5780.

Contacts

Dr. David
Schwebel

Associate Dean for
Research in the Sciences
Heritage Hall 571
(205) 934-8745
This email address is being protected from spambots. You need JavaScript enabled to view it.

Erin White

Business Officer II
Heritage Hall 510
(205) 934-5128
This email address is being protected from spambots. You need JavaScript enabled to view it.

Susan
Thompson

Business Officer I
Heritage Hall 510
(205) 975-5780
This email address is being protected from spambots. You need JavaScript enabled to view it.