Program Manager I

• Event and Colloquia Planning
• Facility and Equipment Management including lab and office opening and closing procedures, equipment purchases, phone and key/access management, maintenance request
• Student Scholarships
• Course Scheduling
• Faculty Recruitment
• Promotion & Tenure
• Student and Guest Travel Arrangements and Reimbursements

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(205) 934-8721

Program Coordinator II

• Departmental Purchasing and Vendor Payments including contract management, PO requisitions, and p-card purchases
• P-card Reconciliation
• Employee (Faculty and Staff) Travel Arrangements and Reimbursements
• Office Managing including supplies restock, copier and scantron maintenance, answering phones and general maintenance, mail and package management
• Psychology Shared Space Reservations
• Clincard Approvals

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(205) 934-3850

Financial Associate I

• ACT Document preparation:
  • Employment- All categories: FT regulars, irregulars, work-study students, graduate assistants, trainees, and volunteers
  • Terminations
  • Additional Assignments
  • Irregular payments (elements)
  • Reclasses (retroactive salary corrections)
  • Funding Source Changes
  • All non-recurring elements
  • Personal Data Management including end service dates, addresses, phone numbers, etc.
  • Summer Salary Management
• PeopleAdmin and Taleo Recruitment
• Faculty Data Form Management

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(205) 934-2528

Program Manager II

• Graduate Program Management
  • Student stipend and tuition management
  • Approval and Submission of required forms including Admission to Candidacy, Master’s and Dissertation Committee, Recommendation for Degree (remaining Plan II master’s students) Application for Degree, Change of Residency, and Extra Assignment
  • Prepares Appointment and Scholarship letters
  • Manage Graduate School Admissions including applications, interview planning, and incoming student communication
• Graduate Program Accreditation and Memberships

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(205) 934-8723

Business Officer I

• State Funded GL Account Management
  • Budget managing and forecasts
  • Opening/Closing Accounts
  • Monthly Reports
• Liaison for grants outside of department
• Liaison to CAS Grants to assist with Effort Reports, voluntary cost share accounts, and faculty labor distributions
• Internal payments and Journal Entries
• Greenphire Account Creation and Submissions
• Space Survey
• ACT Doc Reviewer/Approver
• P-card and Vendor Payment Approver
• Non-Exempt Staff Timekeeping Editor and Approver

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(205) 975-9577