HR I-9 PROCESS
To comply with federal hiring regulations, UAB, along with the other UA System institutions, requires electronic I-9/E-Verify processing for all new campus hires. UAB uses Hyland Guardian to manage the I-9 process and comply with E-Verify requirements. This webpage provides designated UAB department staff with materials and resources to assist in using the Guardian system and managing I-9 and E-Verify compliance for their departments.
You were designated by your organization/unit’s leader to be the Point of Contact to complete the I-9 form for new and rehires. If there are issues with you completing an I-9, please contact HR Records for assistance.
If you have scheduled vacation, time off, or any other leave, please reach out to HR Records if you do not have anyone in your department to back you up with I-9s.
Employees who do not meet the compliance deadlines will be placed on leave without pay.
The chart below applies to all new hires and employees transferring from trainee. Click on the image below to download and print the E-Verify/I-9 Compliance Chart. View the POC List to find your school/unit's designated I-9/E-Verify Compliance Representative.
If you would like to request POC access for someone in your department, please send the I-9 team an email with the new POC’s name, title, and Blazer ID. Prior to receiving access to Guardian and the I-9 drive, each employee must read and sign the HR Data Protection and Confidentiality Agreement. You must also take the Security Awareness Training in the UAB Campus Learning System. The I-9 team will send both of these items out in an email. After both requirements have been met, you will receive Guardian and I-9 drive access. Setup instructions will be in the Granting Access emails.
If someone in your department will no longer be serving as a POC, please send the I-9 team an email to remove Guardian and I-9 drive access. If you would like to have them replaced by someone else, please follow the New POC instructions above.
I-9 training is provided by the I-9 team upon request. Guardian provides training for every part of the I-9 using the instructions below.