What is Fast Track? Fast Track will guarantee that all 02 and 04 hires go through the same application, pre-employment background screening, I-9 and E-Verify procedure. All ACT documents, orientation and New Employee Onboarding are the responsibility of the department.
Department direct hires (Fast Track) for 02 Full-Time Temporary and 04 Irregular staff positions are allowed for temporary assignments when the nature of the role is especially unique and hard to fill. The department must identify a qualified candidate prior to submitting a PAR/CRF. Click here to view the Process Flow Chart.
Note: If the job duties are not deemed especially unique or if the job is not historically hard to fill, the department should go through the Temporary Services process.
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3.3a Request Authorization to Fill Position
Approval is requested by completing a PAR/CRF (Position Authorization Request/Compensation Request Form) for the position needing to be filled. The request form provides UAB Temporary Services with the essential information to help facilitate a quick hire.
- Create PAR within 20 days from assignment effective date.
- Select "Temporary Employee" under "Position Authorization Request."
- Select "Department Fast Track."
- Complete and submit form.
- Once PAR is submitted, the hiring process will proceed per the 04/02 Onboarding Flow Chart.
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3.3b Talent Sourcing
The hiring department will identify the candidate to fill the position and provide the name of the candidate in the PAR/CRF. Temporary Services will then post the position and send an application link to the candidate to access and complete.
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3.3c Background Checks
UAB Temporary Services will initiate and manage all pre-employment background investigations on candidates.
The standard investigation includes a criminal background check, education, and employment verification. Office of Inspector General (OIG) and General Services Administration (GSA) checks are also conducted on all new hires at UAB.
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3.3d ACT Document
UAB Temporary Services will generate a partial auto-ACT when the candidate's status is changed to "Hire" in Taleo. The hiring department will complete and submit the document.
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3.3e Frequently Asked Questions
Select a question below to learn more.
Q: I would like to direct hire an individual currently working an assignment with UAB. Would they need to go through the Fast Track process?
Q: Does HR Recruitment source candidates for Department Direct Hires (Fast Track)?
Q: Do identified candidates need to meet job qualifications?
Q: Will qualifications be verified?
Q: Can direct hires start work before their background check is complete?
Q: Will the department be charged for the background checks?
Q: How long can someone work as a temporary direct hire?
Q: I would like to direct hire an individual currently working an assignment with UAB. Would they need to go through the Fast Track process?If the individual will be termed in Oracle prior to the effective date of the new assignment and they are moving into an 04 or 02 assignment category, yes, they would need to be hired via Fast Track.
If the individual will not be termed in Oracle prior to the new assignment effective date, they may still need to be hired through Fast Track. This will depend on the individual’s current assignment category. Please see assignment category chart below to determine if the individual would need to be processed via Fast Track.
Current Assignment Category Fast Track Process Needed 01 FT Regular No 02 FT Temp Yes 03 PT Regular No 04 Irregular Yes 12 3/12 Shifts No 17 Weekend No 99 Requisition Yes 06 Students Yes 07 Interns/Residents No 20/21 Post Doc No 11 Work Study Yes 46 Trainees Yes 59 Affiliate Yes If Fast Track process is not needed, department would proceed with the hire via the standard transfer/promotion process.
Q: Does HR Recruitment source candidates for Department Direct Hires (Fast Track)?No. If the department does not have a candidate in mind, we encourage the department to consider requesting a temporary employee through Temporary Services.
Q: Do identified candidates need to meet job qualifications?Yes. The department needs to ensure identified candidates meet the minimum job qualifications before a referral is submitted. Please refer to JobArchitect.
Q: Will qualifications be verified?A background screening process is conducted for Fast Track hires which checks criminal background and verifies current employer and highest completed education.
Q: Can direct hires start work before their background check is complete?Yes, Fast track hires are contingent upon a clear background check, but the department understands if any discrepancies are found the candidate can be terminated. HR will notify the department with possible termination recommendations.
Q: Will the department be charged for the background checks?No. However, this is subject to change.
Q: How long can someone work as a temporary direct hire?02 Temporary employees typically work 40 hours per week. They have an expected termination date of less than one year from their hire date.
04 These employees work either full-time or part-time. They work no set schedule and may be expected to report to work on an irregular basis. Irregular employees are also those who work less than 20 hours per week and/or work an irregular schedule not meeting the requirements established for part-time regular employees. Irregular employees are not eligible for any UAB benefits or privileges of employment.