Integrated Research Administration Portal
The UAB Integrated Research Administration Portal (IRAP) is the institution’s electronic research administration system (eRA) developed and licensed by InfoEd Global, LLC. IRAP first went live with the Conflict of Interest (COI) module in 2012 and now has eight fully integrated modules:
- Sponsored Programs Information Network (SPIN) – Funding Opportunities
- SPIN Matching and Research Transmittal Service (SMARTS) – Funding Opportunity Delivery
- Conflict of Interest Module (COI) – Office of Conflict of Interest Review Board (OCIRB)
- Proposal Tracking Module (PT) – Office of Sponsored Programs (OSP)
- Lab Animal Module (LA) – Institutional Animal Care and Use Committee (IACUC)
- Tech Transfer Agreement Module (MTO) – Material Transfer Office (MTO)
- Human Subjects Module (HS) – Office of the Institutional Review Board (OIRB)
- Environment Health and Safety Module (EHS) – Radioisotopes and Radiation Safety Committee (RRSC)
IRAP provides the UAB research community with integration and transparency of research projects through a self-configurable interface called EnAble. IRAP provides UAB researchers a system which integrates the management of grant proposals, research agreements, regulatory protocols, disclosures, training/certifications and licenses. The system accomplishes these tasks with a series of configurable workflows, e-forms, alerts, linked records and a robust library of reports (Office of Research e-Reports).
IRAP does not manage the financial post-award research administration processes (Oracle), animal facilities management functions (Bioware) or Intellectual Property submissions (Sophia).
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IRAP Best Practices & System Requirements
General
- For best IRAP system performance, please use one of the following supported web browsers.
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Browser Version Microsoft Internet Explorer 11 Microsoft Edge 44.18362.449.0 - 87.0.664.41 Mozilla Firefox 75 - 82 Google Chrome 81.0.4044.122 - 86.0.4240.183 Javascript: Javascript is required for IRAP.
Email Address: IRAP uses only This email address is being protected from spambots. You need JavaScript enabled to view it. email addresses. If you do not use a This email address is being protected from spambots. You need JavaScript enabled to view it. address as your primary email, please make sure that your This email address is being protected from spambots. You need JavaScript enabled to view it. address is redirected to the email that you use. AskIT(This email address is being protected from spambots. You need JavaScript enabled to view it. or (205) 996-5555) will be able to walk you through this process.
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Browser Version Apple Safari 12.1 - 13.0.05 Mozilla Firefox 75 - 82 Google Chrome 81.0.4044.122 - 86.0.4240.183 Javascript: Javascript is required for IRAP.
Email Address: IRAP uses only This email address is being protected from spambots. You need JavaScript enabled to view it. email addresses. If you do not use a This email address is being protected from spambots. You need JavaScript enabled to view it. address as your primary email, please make sure that your This email address is being protected from spambots. You need JavaScript enabled to view it. address is redirected to the email that you use. AskIT(This email address is being protected from spambots. You need JavaScript enabled to view it. or (205) 996-5555) will be able to walk you through this process.
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- Clearing your cache on a daily basis is recommended to enhance the overall performance of IRAP. Please see these instructions for clearing your browser cache in Chrome.
- For best IRAP system performance, when off campus, please utilize the UAB VPN.
- For best IRAP system performance, please have no more than three open IRAP windows at once. The more windows open, the slower the system.
- When searching for a record, using the Locate Records option and the record number is the most efficient method.
- When selecting Master Record, all users will be in View Mode. If you have Edit privileges, you will return to Edit Mode when accessing a different area of the record.
- To edit an existing record, you must be...
- the PI,
- a delegate of the PI or of someone named among the personnel on the record,
- named among project personnel (this is applicable after the initial submission has been processed), or
- granted access to all records at the org level.
- To leave a record, clicking ‘Done’ rather than the ‘X’ prevents the record from staying assigned to you and will allow others access to the record.
- IRAP Training is available via weekly Help Sessions (via Zoom). Register at uab.edu/campusLMS.
Personnel, Contacts/Award Manager, & Delegates
- Often when personnel changes occur (e.g., reassignments, position changes, retirement, etc.), the personnel remain as delegates, contacts or Department Administrators with org-wide access.
- This creates a situation where personnel retain access to records and, as a result, inclusion on correspondences that are no longer applicable to their role.
- We encourage all investigators and department administration to evaluate those who are in these roles and remove/replace them as necessary.
- To assist with this task, the Personnel with Departmental Access Report is available in the Office of Research E-reports directory to all users.
- The report provides a list of all personnel with departmental access at Department Admin I, II, III, and Departmental Head role based on the input parameters.
- If you do not select a specific value for a field, please select ALL to run the report.
- To locate the report, use the global Search option on the left navigation list and search for the term ‘departmental’.
- Once located, clicking the heart icon on the lower right corner of the report tile will keep the report available in your Favorites.
- Instructions for delegation updates are found here.
- The form to remove/replace contacts and/or award manager designations is found here. Once completed, this form should be submitted to This email address is being protected from spambots. You need JavaScript enabled to view it..
- The form to remove Org/Dept Admin access is found here. Once completed, this form should be submitted to This email address is being protected from spambots. You need JavaScript enabled to view it..
- NOTE: Access to these forms may require that you to log in using your BlazerID and strong password, use the VPN, and/or be on campus.
Updates and News
- Weekly: Research Matters [Subscribe | Archive]
Links and Resources
- For best IRAP system performance, please use one of the following supported web browsers.
System Requirements
The following browsers have been tested by InfoEd Global, Inc.
- Recommended Browsers are Google Chrome and Mozilla Firefox.
- Internet Explorer is NOT SUPPORTED
- Javascript is required.
- The system uses @uab.edu email addresses.
