Can I drive my own vehicle on UAB business?
Many UAB departments own their own vehicles. These UAB owned vehicles should be used for UAB business whenever possible. There are positions within UAB that require employees to use their personal vehicles on UAB business. Please refer to Section 8.4 of the You and UAB Handbook for further information.
Can I drive a UAB owned vehicle for personal use?
UAB vehicles must not be used for personal purposes except as stipulated by State law or as approved by the UAB President.
When I rent a car for UAB business, should I purchase the insurance offered by the rental car company?
No. UAB has an insurance policy that provides coverage for damage to rental cars used on UAB business and for liability resulting from the use of rental cars on UAB business. If you are going on a trip and will be renting a vehicle, you can contact the UAB Office of Risk Management at 934-5382 for a certificate of insurance to take with you. If you plan to use the rental vehicle for personal reasons, such as a sightseeing trip, you may want to purchase the coverage offered by the rental car company. However, you should check with your personal auto insurance agent/company and/or your credit card issuer to determine if protection is already provided to you for liability arising out of personal use of the rental vehicle.
Can students drive their own cars for UAB sponsored activities?
A student using his or her own vehicle to transport him/herself and/or others to a UAB sponsored event does so at his/her own risk. Insurance coverage for the vehicle would be provided by the student’s personal auto insurance. UAB does not provide auto insurance to students (or employees) using their personal vehicles. Any student operating a vehicle (personal or UAB owned/leased) on UAB business must have his/her motor vehicle record reviewed. The MVR Release and Request Form should be submitted and the response received prior to the student driving on UAB business.
Who can drive a UAB owned or leased vehicle? Can a student drive a UAB owned or leased vehicle on UAB business?
UAB allows employees, students, and volunteers to drive UAB owned or leased vehicle on university business, with approval. Anyone operating a UAB owned or leased vehicle must be at least 21 years of age, have at least three (3) years of driving experience, maintain a valid U.S. drivers’ license, and have an acceptable driving history. The MVR Request and Release form should be submitted and the response received prior to driving a UAB owned or leased vehicle on university business..
What do I do if I have an accident?
Of course, first seek medical attention for anyone injured in the accident. All accidents must be reported to the police regardless of damage or injuries. A UAB Vehicle Accident Report Form must also be completed and forwarded to the Office of Risk Management. For questions regarding automobile accidents, contact the Risk Management at 205-934-5387 or 205-934-5577.
My regular driver is sick/on vacation. Can another employee drive the department vehicle just for today?
Yes, as long as the employee meets the eligibility requirements established in the Vehicle Safety Management Program. Specifically, the employee must be 21 years of age, have three years of driving experience, possess a valid driver’s license issued in the United States, and have an acceptable driving history. The MVR Request and Release form should be submitted and the response received prior to driving a UAB owned or leased vehicle on university business. The replacement driver would be an “incidental” driver, in this particular, temporary situation.
Our department provides transportation for clients who are unable to drive to UAB. Are the client’s family members or friends allowed to accompany the clients in UAB vehicles?
Parents, guardians, spouses, children and/or caregivers may, for various reasons, need to accompany patients or research clients to their appointments at UAB. It is acceptable for these people to accompany the patient/client in a UAB vehicle as space in the vehicle allows and as long as transportation does not require special equipment (i.e., an infant car seat).