COVID-19 vaccinations are not required for entry to an event. Event staff and attendees are strongly encouraged to receive and complete their vaccination(s) as soon as they are eligible. For more information, please visit the Alabama Public Health website or UAB’s COVID-19 Vaccine website.

The following guidance is offered for University-sponsored Events and student/student organization events registered through Engage.

Faculty, staff and students who are planning events that are not university-sponsored are strongly encouraged to follow these same guidelines.

Events and gatherings that are not included in these guidelines include:

  • departmental staff meetings that do not require a reservation.
  • academic classes.
  • approved activities as part of a course.
  • Blazer Athletics team practices and competitions. Athletic requirements are set by Conference USA.
  • The World Games activities.

Please make sure to review these guidelines and UAB United for any updates prior to the start of your event.

If the conditions outlined below are followed, University sponsored events with 250 or fewer individuals for indoor and outdoor events are allowed without approval by the applicable senior vice president, vice president or dean. Event Approval and Event Registration are not the same. Events may still be required to register via UAB’s Event Approval website to comply with UAB’s Freedom of Expression and Use of UAB Facilities Policy. Student/student organization events are required to register on Engage.

Registration & Approval

University sponsored events held on and off campus, unless a spontaneous expressive activity, are required to register with the Office of the Senior Vice President for Finance and Administration in compliance with the Freedom of Expression and Use of UAB Facilities Policy. Any University-sponsored event with more than 250 attendees will require approval by the appropriate senior vice president or vice president.

Student events that register via Engage are automatically registered, so no further action is required.

Register your event through the Event Approval website 30 days prior to the event; we encourage earlier submittals to allow for necessary notifications, adjustments and planning.

Student events should register only via Engage at least 15 days prior to the event to allow for review and approvals. Virtual student events must be registered on Engage two days prior to the event. The Office of Student Involvement and Leadership grants final approval for student events for registered student organizations and departmentally funded student events in the Division of Student Affairs.

Event Guidelines & Requirements

All University-sponsored events, not student events registered via Engage must turn in an attendee list to This email address is being protected from spambots. You need JavaScript enabled to view it. immediately after event has ended or by 8 a.m. the following day for events that are held after 5 p.m. This requirement is to ensure that we can do follow-up if necessary. Attendee lists should include attendees’ first and last names, phone number and email address.

Additional guidelines:

  • Events held by a UAB entity should adhere to procurement guidelines when purchasing PPE or sanitation supplies/equipment.
  • Vendors, guests and visitors must comply with UAB’s policies and guidelines.
  • In-person events must have a non-student university representative (e.g., advisor, event staff or coordinator) who is present for the entire event and is knowledgeable about the event plan and ensures compliance with these guidelines.
  • All events should have point-of-entry signage with safety guidelines prominently displayed. If possible, guidelines should also be shared with attendees prior to the event.
  • All attendees for student events must check into the event using the Engage Event Pass through the Engage Check-in App.
  • Hand-sanitizing equipment and wipes should be readily available.

Capacity

There are no capacity limitations for events other than those placed on the venue itself.

Food & Beverages

There are no food or beverage limitations for events based on COVID health and safety. Events must follow all other applicable institutional policies.

Health Screenings

UAB staff or attendees may not participate in events on campus if they:

  • show symptoms of COVID-19.
  • have been exposed to COVID-19 in the preceding 5 days if unvaccinated 
    • vaccinated individuals who have been exposed to COVID-19 but do not have symptoms are not required to quarantine or refrain from participating in events, as explained here).

UAB does not require screening to be conducted at the event entry point, such as temperature checks.

Cleaning & Disinfection

Equipment, supplies, tables, chairs and other touch surfaces should be sanitized or disinfected frequently. At the end of the event or day, these items and surfaces should be sanitized. Single-use disposable utensils, food containers and napkins are recommended. The event may be responsible for additional cleaning costs required to help prevent the spread of COVID-19 at the venue being used. 

COVID-19 Response & Management

Event sponsors should have a plan in place for someone who becomes ill during or after the event. This plan should include:

  • what to do if someone is unable to drive themselves home
  • where someone could be isolated if necessary due to their inability to leave immediately
  • who would monitor the person in isolation
  • contact information to report a positive test after the event, etc.

Any event staff or attendee who is not a UAB employee or a student and exhibits or has COVID-19 symptoms during an event should leave campus immediately and contact their health care provider.

Any UAB employee or student who exhibits or has COVID-19 symptoms should leave the event immediately. Employees should submit an Employee Exposure or Experiencing Symptoms Form online. Students should complete the Student COVID Screening Survey. After hours/weekends, students should contact Student Health at 205-934-3580 or 205-934-3411 for instructions.

If an attendee reports an exposure or a positive COVID-19 test after a University-sponsored event, not a student/student organization event registered through Engage, please report this by calling Melanie Martin in the Office of the Senior Vice President for Finance and Administration at 205-934-5493 or via email at This email address is being protected from spambots. You need JavaScript enabled to view it.. If notification occurs outside of business hours, call Steve Murray at 205-532-0406.

Please review additional Health & Safety information for both students and faculty/staff.

Procedural Penalties

An event that does not comply with UAB’s Event Health and Safety Requirements outlined here and any other UAB policies, procedures or guidelines may be canceled or ended prematurely. Events may be canceled due to an order by state, local or UAB officials.

Event staff or attendees who are not UAB staff or students who do not comply with these requirements and other applicable UAB policies or guidelines will be asked to leave campus immediately. UAB organizations, staff and students who do not comply with these requirements or other applicable UAB policies or guidelines may be subject to additional discipline.

Violations of these guidelines may be reported to the Office of Community Standards and Student Accountability, Human Resources, or the Ethics Hotline. If an event or meeting does not follow these guidelines, the university reserves the right to:

  • utilize the Student Conduct Process for Student Organizations for student organization events
  • deny or rescind the sponsor’s permission to use university space, even if the event is already in progress
  • prohibit the event organizer/organization from reserving campus space in the future
  • pursue disciplinary processes including employment consequences, alleged student conduct violations (up to and including interim actions, including temporary suspension of activities on or off campus), removal of privileges of a student organization, recognition probation and recognition revocation

If your event has any additional COVID-19 procedures or requirements outside of those in this document, please email them to This email address is being protected from spambots. You need JavaScript enabled to view it..