IMPORTANT NOTE: There are differences among the multiple federal vaccine requirements that apply to UAB and UAB Medicine employees. On Nov. 30, 2021, a federal court issued a nationwide order to suspend the CMS vaccine mandate for healthcare workers. Executive Order 14042, however, remains in effect and still applies to UAB and UAB Medicine. The Executive Order requires COVID-19 vaccination for all federal contractors and their employees. As a result, the COVID-19 vaccination is mandatory for all employees, including full-time and part-time faculty, staff and postdocs (Status 21) and student employees.

  • This FAQ document outlines guidance relative to the Executive Order that mandates vaccines for employees of federal contractors.

This requirement applies to all employees, of UAB, UAB Health System (“UABHS”), UAB Hospital, UAB Hospital Management, LLC, University of Alabama Health Services Foundation, P.C., UAB Callahan Eye Hospital and Clinics, University of Alabama Ophthalmology Services Foundation, and UAB Heersink School of Medicine (“the Covered Entities”).

  • Is the COVID-19 vaccine mandatory for all UAB and UAB Medicine employees?

    Yes. Executive Order 14042 mandates that employees of federal contractors are required to be vaccinated against COVID-19, which includes all UAB and UAB Medicine employees. President Biden’s Sept. 9 Executive Order requires COVID-19 vaccination for all federal contractors and their employees. Therefore, as UAB and UAB Medicine are federal contractors, the COVID-19 vaccination is mandatory for all UAB and UAB Medicine employees, including full-time and part-time faculty, staff and postdocs (Status 21) and student employees. The order also applies to graduate and undergraduate students supported on wage payroll. Employees must receive their final COVID-19 vaccination dose by Jan. 4, 2022 and submit proof to Employee Health or have an approved medical, disability or religious exemption.

    The federal mandate also covers employees working remotely if they work on or in connection with a federal contract. Otherwise, employees who do not work on or in connection with a federal contract and who work fully remotely (i.e., you never come to campus for any work-related reason) are not covered by this requirement. Remote workers who are required to be vaccinated will receive further notification from UAB.

    Individuals are considered to be fully vaccinated two weeks after the single dose of the Johnson & Johnson vaccine or two weeks after the second dose of the Moderna or Pfizer vaccines, which require four weeks or three weeks between doses. Therefore, the COVID-19 vaccination is mandatory for all Covered Individuals in all Workgroups. You must receive the final COVID-19 vaccination dose by January 4, 2022, and submit proof to Employee Health.

    Under the umbrella of the executive order, all UAB and UAB Medicine employees will need to be vaccinated unless they are entitled to a medical, disability or religious exemption.

  • If I obtained my vaccination at UAB, will I be required to submit proof of vaccination?

    No. If you obtained your COVID-19 vaccination at UAB Employee Health, UAB has confirmation of your vaccination status and there are no further steps you need to take at this time.

  • Which vaccines does UAB accept?

    UAB accepts the following COVID-19 vaccines: Pfizer-BioNTech, AstraZeneca-Oxford, Johnson & Johnson (Janssen), Moderna, Sinopharm, Sinovac and Sputnik. Once you have been vaccinated, upload your proof of vaccination to Employee Health if you have been or are vaccinated outside of UAB Employee Health.

  • If I have had COVID-19, is the vaccine required?

    Yes. Under the federal Executive Order, employees subject to this requirement must get the COVID-19 vaccine even if they have had COVID-19.

    You can get vaccinated as soon as you recover from COVID-19 unless you were treated with monoclonal antibodies. If you were treated with monoclonal antibodies, wait 90 days to be vaccinated.

  • Where do I upload proof of vaccination? What information will the university collect?

    The Employee Health process will allow employees who are vaccinated outside of UAB to provide proof of vaccination, including through a secure app or the Employee Health Portal: the manufacturer of the vaccine (e.g., Moderna, Pfizer, Johnson & Johnson/Janssen), the number of doses received, the dates and the location of each vaccination, and an image of your vaccination card.

    Instructions for this process will be communicated through official communication channels.

  • If I obtained my COVID-19 vaccination at a location other than UAB, what do I need to do to comply with this requirement?

    If you obtained your COVID-19 vaccination at a location other than UAB Employee Health, you must submit confirmation of your vaccination status to Employee Health by January 4, 2022, even if you previously submitted an application for the one-time incentive payment in August or September 2021.

    Instructions for this process will be communicated through official communication channels.

  • Do I need to submit proof of vaccination if I previously applied for the one-time incentive payment?

    If you received your vaccination at UAB Employee Health, you do not need to take any further steps at this time. If you received your vaccination outside of UAB Employee Health, you will need to submit proof of vaccination to Employee Health by Jan. 4.

  • What should I do if I have a disability and need assistance submitting my proof of vaccination or requesting an exemption?

    If you are an employee with a disability and need assistance, please call 205-934-1407 (voice) or 205-975-9973 (TTY) or email This email address is being protected from spambots. You need JavaScript enabled to view it.. Otherwise, please work with your department HR representative.

    Students with disabilities can contact Disability Support Services at This email address is being protected from spambots. You need JavaScript enabled to view it. or 205-934-4205 (voice) or (205) 934-4205 (TDD). Students can also contact Student Health Services at 205-934-3580.

  • Who has access to employees’ vaccination data that is captured by Employee Health?

    While the data collected is not covered by the Health Insurance Portability and Accountability Act privacy law (HIPAA), the university is keeping vaccination information confidential just as it would any other employee data. The only people who can see all of the individual data are a limited number of university employees who are verifying or maintaining the records. Other university employees who will be implementing changes in university operations as pandemic conditions evolve will have access only to the data needed (e.g., vaccination status) to implement the operational changes. Aggregate data will be used by the university to inform its decisions about policy and operational changes.

  • Does this mandatory vaccination requirement apply to employees who are working remotely?

    Yes, the federal mandate covers employees working remotely in the United States if they work on or in connection with a federal contract. Employees who do not work on or in connection with a federal contract and who work fully remotely (i.e., you never come to campus for any work-related reason) are not covered by this requirement. To ensure there is no confusion, remote workers who are required to be vaccinated will receive further notification from UAB.

  • Are employees required to receive a COVID-19 booster?

    This requirement currently applies only to the initial course of vaccinations, not boosters. Vaccination remains the most important protection against COVID-19. If you are eligible to receive a booster, we encourage you to do so.

  • What happens if I fail to comply with this requirement?

    We are continuing to examine and monitor the Executive Order and the accompanying guidance. Further information will be communicated through official communication channels.

  • Can I get an exemption from this policy for medical reasons, because I have a disability or because a vaccination is against my religious beliefs?

    Employees seeking an exemption from the vaccination requirement must submit a request in writing no later than Jan. 4, 2022. Requests submitted after the due date will not be accepted. Newly hired personnel must submit exemption requests prior to reporting for their first day of work. Reasons for requesting exemption include the following:

    • Medical Concerns: A request for a medical exemption due to medical contraindications to the vaccine must be supported, in writing, by the Employee’s health care provider. Requests for medical exemptions will be reviewed by Employee Health. Requesting employees must grant Employee Health permission to contact their health care provider to discuss the identified medical contraindication. Employees who have previously received a medical exemption for the influenza vaccination are not automatically entitled to receive an exemption for the COVID-19 vaccination.
    • Sincerely Held Religious Beliefs, Practices or Observances: A request for a religious exemption based on a sincerely held religious belief, practice or observance must specify the religious belief, practice or observance that prevents the employee from receiving the COVID-19 vaccination. Employees may be asked to provide documentation from the employee’s religious-spiritual leader or religious scholar to support the request for an exemption.
    • Disability: A request for an exemption due to an employee’s disability (i.e., a physical or mental impairment that substantially limits one or more major life activities) that prevents the employee from receiving the COVID-19 vaccination must be supported, in writing, by the employee’s health care provider. Requests for disability exemptions will be reviewed by Employee Health. Requesting employees must grant Employee Health permission to contact their health care provider to discuss the identified disability and the factual basis for the exemption request.

    You can request an exemption. In addition to the UAB exemption application, which must be completed, the Alabama COVID-19 Exemption Form will be made available to individuals who request an exemption. The Alabama COVID-19 Exemption Form is optional. If it is submitted, it will be reviewed and evaluated as part of an exemption request.

    Employees will be notified via email of whether their request for an exemption is approved or denied. Employees may appeal the denial of an exemption in writing via email to This email address is being protected from spambots. You need JavaScript enabled to view it. within three business days of the date of receiving the denial notification. All appeals will be reviewed, and the employee will be notified via email of the decision.

    All employees who receive an exemption must comply with all safety protocols and standards developed by Employee Health.

  • If UAB approved my request for a medical, disability or religious exemption from the COVID-19 vaccination requirement for purposes of the one-time incentive payment, do I need to apply for an exemption again?

    No. If UAB approved your request for a medical, disability or religious exemption from the COVID-19 vaccination requirement for purposes of the one-time incentive payment, there are no further steps you need to take at this time. You do not have to submit a new exemption request.

  • When and where will the COVID-19 vaccination be offered?

    UAB Employee Health will provide the COVID-19 vaccine free of charge to all employees. Information about locations and times will be communicated by email and posted on official communication channels.

  • Do I have to get my COVID-19 vaccine at UAB Employee Health?

    No. You have the option to get the COVID-19 vaccine at your doctor’s office, a retail pharmacy or another location.

  • Will I have to pay for the COVID-19 vaccine?

    No. The COVID-19 vaccine will be offered to employees free of charge by UAB Employee Health.

  • Will new employees be required to get a COVID-19 vaccine upon hire or after being hired?

    Yes, all new hires must be vaccinated before reporting to duty. It will be offered as part of the health screening process for all new employees. New hires will be required to get the vaccine or request an exemption prior to reporting to work.

  • How can I get a new COVID-19 vaccination card?

    If you need a new vaccination card, contact the vaccination provider site where you received your vaccine. Your provider should give you a new card with up-to-date information about the vaccinations you have received.

    If the location where you received your COVID-19 vaccine is no longer operating, contact your local County Health Department for assistance.