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Biomedical Sciences Poster Service Center Heersink School of Medicine

Need a Poster Template?

Fabric Posters: 36" & 42"

Poster Printing Invoice Form

Poster Submission

There are 3 ways to submit a poster for printing. Please read all instructions.   


*PDF or PowerPoint files only*
*Poster Request Form CLICK HERE.

  • Submit Via Email

    1. Fill out the poster request form (Lines #1-#11), and save it to your computer.

    2. Attach poster request form (PDF only) and completed poster (PDF/PPTX only) to an email.

    3. Send files attached in the email to uabposters@uab.edu.

    You will always receive a "confimation email", when a poster is submitted.

    Please note: Confirmation emails are sent manually and usually within 24 hours; however, if a poster is submitted after hours or during the weekend you will not receive a confirmation email until the poster order is processed on the next business day. If you do not receive a confirmation email within 24 hours of your submission please contact the office at 205.996.0811 or uabposters@uab.edu.

  • Submit Via UAB OneDrive

    1. Create a file folder on your OneDrive with your first and last name as the title. (Example: JaneSmith_Expo)

    2. Save your poster file (PPTX or PDF format) and the completed Printing Request Form in the folder on OneDrive.

    3. Click the "Share" icon next to the folder. Enter uabposters@uab.edu in the popup window and click send.

    4. Send an additional email to uabposters@uab.edu to make sure that your submission was received.

    Please note: For additional assistance or questions in submitting your poster via UAB OneDrive, please contact the office at uabposters@uab.edu or 205.996.0811.

  • Submit Via UAB BOX

    1. Please click Submit via UAB Box and login in with you Blazer ID to beging uploading your files.

    2. When submitting your poster files via UAB Box, please be sure that the PDF submission form(s) and poster(s) are all in one Box folder.

    3. Set the recipient to mghurd@uab.edu & ccody@uab.edu.

    4. Please send an additional email to uabposters@uab.edu to be sure that the Box invite was received.

    For additional assistance or questions in submitting your poster via UAB Box, please contact the office at uabposters@uab.edu or 205.996.0811.

    If you are having issues with submitting your poster, please let the office know.

    Important Information for Submitting a Printing Request

    Please Note: Your submission is not considered complete until all required information and supporting details have been received and an official confirmation email has been sent.

    Our standard turnaround time is 2 business days. Delays in processing may occur if any of the following issues are identified:

    • Missing or incorrect Oracle account numbers
    • Missing pickup dates
    • Submission using an outdated Poster Request Form
    • Poster dimensions on the request form do not match the uploaded file and the file cannot be scaled proportionally to the requested size
    • Incomplete request forms or missing required information
    • Last-minute file revisions or corrections

    The Poster Center's expectation is that all submitted files are final, thoroughly reviewed, and ready for production at the time of submission. The requested pickup date is used to ensure that the poster is completed and available by that date; however, orders may enter production and be printed before the requested pickup date depending on our workflow and production schedule.

    Revisions can be accommodated prior to printing if an order has not yet been sent to print. For that reason, we ask customers to contact our office to confirm the status of their order before submitting revised files.

    Important Submission Guidelines

    Before You Submit

    1. Complete all fields on the Poster Request Form (Items 1-11). Be sure to include your name, contact information, pickup date, and payment method. Missing information may delay production.

    2. Enter your desired pickup date in the "Date Needed" field. This date is not your event date. We recommend scheduling pickup at least one business day before your event. Please note that specific pickup times cannot be accommodated.

    3. Verify your poster dimensions before submitting. The size listed on the request form must match the proportions of your submitted file. The Poster Center cannot resize or reformat posters. Mismatched dimensions may delay printing while details are confirmed.

    4. Submit only your final file in PDF or PPTX format. Review your poster carefully before uploading. Revisions or replacement files may delay production.

    Important

    Incomplete forms, incorrect dimensions, or revised files submitted after the initial request may result in printing delays.

    Revisions After Submission

    If you need to make revisions after submitting your request, please contact the Poster Center to determine whether your order has already been sent to print.

    Once an order has been sent to print, any revisions will be treated as a new order. A new invoice will be required, and the revised request will be processed and billed accordingly.

    Please be aware that delays resulting from missing information, dimension verification, outdated forms, or late revisions may require rush printing services and may result in applicable rush printing fees.

     

    We do NOT accept poster files submitted in person.

    Posters should be submitted at least 2 days in advance to provide a time cushion for all likelihoods. Contact the office for timeline on bulk poster orders. 

    FAQs

    • What is a poster request form?

      What is a poster request form?

      The poster request form communicates to the poster center all the details necessary to print your poster correctly. Download the fillable PDF of the most current poster request form below.

      Poster Request FormOpens an external link.

    • My poster file is too big to email. What do I do?

      My poster file is too big to email. What do I do?

      If the poster file is too large to email, then you can use the UAB Box and set the recipient to shloyd@uab.edu. Be sure to send a follow up email to uabposters@uab.edu to make sure that your submission was received.

    • How long will it take to print my poster?

      How long will it take to print my poster?

      Our standard turnaround time for poster printing is 2 business days. However, we also accommodate rush orders when possible. Please indicate "Rush Order" or "Bulk Order" in the subject line of your email to help us prioritize your request. Please note that all poster orders will be processed according to the pickup date indicated on the Poster Request Form.

      Rush Printing Options

      • Same-Day Printing: Additional $20 added to the poster base price.
      • 1 Business Day Printing: Additional $15 added to the poster base price.

      Bulk Orders

      • Large bulk orders (10 posters or more): Please submit requests at least 5 business days before the needed pickup date.
      • Small bulk orders (5-10 posters): Please submit requests at least 3 business days in advance.

      Business Hours

      Our business hours are Monday through Friday, 8:00 AM to 4:30 PM. Requests submitted after business hours, on weekends, or during holidays will be processed on the next business day.

    For a more detailed pricing guide, visit Pricing & Payment.