Graduate Student Organization Funding
Graduate Student Organizations (GSO) registered through the Graduate School on Engage are eligible to apply for funding supplements from the GSG for group-sponsored activities.
The goal of GSG funds is to provide social and professional development activities that promote the interaction of graduate students and benefit the UAB graduate student community as a whole. Please refer to GSG Funding Agreement and UAB Expenditure Guidelines for more information.
How to Apply
Funding applications are currently closed for the Fall 2025 semester.
Instructions for Applying
- Go to your organization’s page on Engage.
- Click Manage Organization.
- Select FINANCE from the menu on the left sidebar.
- Click Create Request on the top right corner.
- Select Create Budget Request.
Budget
Graduate Student Organizations should always keep an organized budget. Please see GSG's budget template as a guide and starting point.
FAQs
View the Spring 2024 Funding Policies and Procedures and the UAB Expenditure Guidelines for further information.
For each event your organization hosts, ensure you submit a Post Event Report.
View our resources page for graduate student organizations.
The GSG funding application is due on the first day of class during the Fall and Spring semesters.
Each event should be documented on a separate page including:
- Event name and date
- Number of attendees (graduate vs. undergraduate)
- A chart of items purchased, prices, and total spent
- Receipts or invoices from purchases
You must justify any discrepancy by detailing:
- Unspent GSG funds from previous allocations
- Rollover balances from prior terms
- Adjustments such as reimbursements or analysis charges
Yes. The maximum request or award per academic year is $5,000. If an organization receives funding from another UAB source, the GSG limit decreases to $4,000.
No. Applying for funding for the same event from multiple UAB sources (e.g., GSG and USGA) is prohibited. Violations result in suspension from GSG funding for the next semester, with repeat offenses leading to a year-long suspension.
Proof may include screenshots, emails, invoices, or flyers related to fundraising. Clearly state the amount raised and show where it was deposited into the organization account.
Contact
Please contact the GSG Treasurer, Isis Thomas, if you have any questions.
Previous Allocations
| Organization Name | Amount Requested | Amount Approved | Percent Received | Funding Outcome | Reason |
|---|---|---|---|---|---|
| American Society for Microbiology at UAB | 697.00 | 330.00 | 47.3 | Partially Funded | Incomplete documentation and spending issues at restaurants. |
| Artificial Organs Society | 110.00 | 0 | 0 | Not Funded | Application submitted late and incomplete. |
| Bangladeshi Student Association | 4650.00 | 0 | 0 | Not Funded | Outstanding balance with a vendor made them ineligible. |
| Biomedical Engineering Graduate Student Association | 964.00 | 0 | 0 | Not Funded | Previous rule violations related to meal purchases. |
| Black Graduate Student Association | 1640.00 | 1640.00 | 100.0 | Fully Funded | Strong engagement and consistent collaboration with other groups. |
| Chinese Student and Scholar Association | 900.00 | 550.00 | 61.1 | Partially Funded | Low event frequency and limited student involvement. |
| EcoWellness Alliance | 200.00 | 200.00 | 100.0 | Fully Funded | Strong alignment with wellness and sustainability goals. |
| First love | 2728.00 | 1000.00 | 36.7 | Partially Funded | Missing receipts and excessive spending on flyers. |
| Gradient | 250.00 | 250.00 | 100.0 | Fully Funded | Clear need and effective cost management through fundraising. |
| Graduate Biomedical Sciences Outreach | 2450.00 | 1900.00 | 77.6 | Partially Funded | Reductions applied for overlapping or redundant events. |
| HinduYuva at UAB | 3020.00 | 1400.00 | 46.4 | Partially Funded | Late submission of required forms and receipts. |
| Informatics Club | 1282.50 | 1282.50 | 100.0 | Fully Funded | Well-detailed proposal with clear budgeting and planning. |
| Nepalese Student Association | 1700.00 | 800.00 | 47.1 | Partially Funded | High food costs and insufficient outreach documentation. |
| Neuroengineering Society | 750.00 | 250.00 | 33.3 | Partially Funded | Events focused mainly on food with limited outreach. |
| PA Executive Council At UAB | 200.00 | 200.00 | 100.0 | Fully Funded | Met all requirements and aligned with funding criteria. |
| ROADMAP Scholars | 2908.00 | 1200.00 | 41.3 | Partially Funded | Overpriced items and unclear justification for some expenses. |
| Spoonie Scholars at UAB | 150.00 | 150.00 | 100.0 | Fully Funded | Complete and justified application with accessible programming. |
| Toastmasters at UAB | 200.00 | 200.00 | 100.0 | Fully Funded | Consistent programming with good participation. |
| Total | 24799.50 | 11352.50 | 45.8 |