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SHP Non-Credit Education Events

Planning to host a non-credit education event? There are a few steps you need to take prior to the event. Please review and follow the steps outlined below. As you plan your non-credit education event, please keep the following in mind:

  • If the event is on-campus, off-campus, or virtual, it needs to be registered according to the process below.
  • Begin the process at least 30 days before your event.
  • For large events, begin up to six months prior.

What is a Non-Credit Education Event?

Under Alabama state law, Title 16 of the Code of Alabama, any event sponsored by faculty/staff that is a non-credit education event, whether on campus, off campus, or virtual, or that extends beyond a course (where only enrolled students participate) is required to be registered.

Unsure if your event is considered a non-credit education event? Use the resources below:

  • Do I need to register my event?

    Register your event if it is not part of a for credit class AND participation extends beyond the students in a single enrolled course, whether it is on-campus, off-campus, or virtual.

    Still unsure? Follow our convenient decision tree:

    1. Is this activity part of a for credit course?

    • Yes → No registration needed
    • No → Go to Question 2

    2. Is this activity educational, instructional, or training focused?

    (Examples: workshops, cooking classes, lectures, short courses, demonstrations)

    • Yes → Go to Question 3
    • No → No registration needed

    3. Who can participate?

    • Only students enrolled in one specific class → No registration needed
    • Anyone → Go to Question 4

    4. Where is the event taking place?

    • It does not matter. Registration is required for on-campus, off-campus, and virtual events. → Go to Question 5

    5. Is the event non credit?

    • Yes → ✅ Registration required
    • Not sure → ✅ Register anyway (we can help classify)
  • Examples of non-credit education events

    If an activity is open to people beyond a specific enrolled class, it must be registered.

    If an activity is not part of a scheduled class with only the enrolled students participating, it must be registered.

    Whether an event is on-campus, off-campus, or virtual does not matter – it must be registered. Below are some examples of events that should be registered:

    • Training sessions
    • Non-credit short courses
    • Seminars anyone can attend
    • Workshops anyone can attend
    • Conferences anyone can attend
    • Demonstrations (cooking, scientific, etc.)

    Keep in mind, “non-credit” does not automatically mean “continuing education” or “CEUs.” Most registered events do not offer CE credit. Registration simply documents what type of educational activity is taking place.

  • What does UAB do with event information?

    To meet state and oversight requirements, UAB must maintain accurate records of educational and public programs. This information also helps us provide assistance and elevate community engagement for campus wide initiatives, provide appropriate safety, facility, and risk support, and protect faculty and units by documenting institutional sponsorship.

Why am I being asked to complete this process?

  • Why am I being asked to register my event (Step 1)?

    As a state institution, UAB receives state funds. Under Alabama state law, Title 16 of the Code of Alabama, any event sponsored by faculty/staff that is a non-credit education event, whether on campus, off campus, or virtual, or that extends beyond a course (where only enrolled students participate) is required to be registered.

    To meet state and oversight requirements, UAB must maintain accurate records of educational and public programs. This information also helps us provide assistance and elevate community engagement for campus wide initiatives, provide appropriate safety, facility, and risk support, and protect faculty and units by documenting institutional sponsorship.

    This is not academic approval, curriculum review, or a limit on what you can offer. This is UAB keeping a consistent public record of the educational activities it sponsors.

  • Why am I being asked to complete the Event Pre-Approval Form (Step 2)?

    If you are NOT using UAB funds for the event, you can skip step 2 and proceed to step 3.

    If you plan on using UAB funds for the event, you MUST complete step 2. Step 2 ensures you have the approval of the department chair and SHP’s Executive Director of Administrative Operations to spend UAB funds on this event. It also confirms the funds are available to spend.

    NOTE: The Event Pre-Approval Form is approval of the overall budget, not individual expenses. Work with your business officer to determine if individual expenses are allowable.

  • Why am I being asked to register my event with SHP (Step 3)?

    Step 3 serves two purposes: Resource awareness and accurate reporting to SACSCOC.

    The LRC will receive the form and, based on your responses, will reach out to schedule an implementation meeting. The implementation meeting is a great opportunity to discuss the resources available to you and how to use them effectively!

    The Office of the Provost also requests data related to these events to be reported to SACSCOC. Step 3 helps SHP gather the data and accurately report it to the Office of the Provost.

Ready to register your event? Here are the steps you need to follow.

Step One: Register your event with UAB

  • Complete and submit UAB’s Event Registration Form online a minimum of 30 days before your proposed event.
    • Includes on-campus, off-campus, and virtual events.
    • At least 30 days before event; further in advance for large events (up to 6 months in advance).
    • NOTE: If you use “Do I Need to Register My Event?” on the form webpage to determine if you need to register, choose the option that most aligns with your event and add a brief description.
    • Once the form is submitted, you will receive an email confirming submission.
  • Form automatically sent to UAB Business Operations.
    • Once UAB Business Operations approves, they will email you.
  • Forward approval email to LRC Director Marcie Willis at This email address is being protected from spambots. You need JavaScript enabled to view it..
  • Proceed to next step

Step Two: Will UAB funds be used?

No: Proceed to Step Three

Yes: Follow the instructions below:

  • Seek approval from your Program Director before initiating this process.
  • Complete the automated portion of the Event Pre-Approval Form. Click here for instructions on accessing.
    • Select the form titled Health Professions (SHP) – Event Pre-Approval Form.
    • Ensure you are including the information listed here when completing the form.
    • Signature required from Department Chair.
    • Signature required from SHP Executive Director of Administrative Operations, Kevin Speed This email address is being protected from spambots. You need JavaScript enabled to view it..
  • Download and email signed form to This email address is being protected from spambots. You need JavaScript enabled to view it. for UAB approval/signature.
    • Ensure you are including the information listed here when sending.
    • Form constitutes approval of overall budget; not individual expenses.
    • Review Home | Financial Affairs and work with your business officer to ensure individual expenses are allowable.
  • Forward signed form to LRC Director Marcie Willis at This email address is being protected from spambots. You need JavaScript enabled to view it..
  • Note: If you are partnering with an external business or organization to co-host the event, you may be required to complete a Co-Hosting Agreement (see Step 5 of the UAB Events Approval and Scheduling process).

Step Three: Register your event with SHP

Once you have submitted and received approval on the forms from Step 1 and Step 2 (if applicable), submit the UAB SHP Non-Credit Education Event Notification FormOpens an external link.. The LRC will receive the form and reach out to schedule an implementation meeting to review and discuss your event needs, if requested.

Note: While you do not need to wait for event approval to have your implementation meeting, we will need confirmation of UAB approval before we can move forward with the implementation plan.

When submitting the Step 3 form, please keep the following in mind:

  • Make sure you have the following before completing Step 3:
    • A department-approved budget (part of the Step 2 form).
    • Any other permissions required by your department.
    • Promotional materials submitted to UAB Marketing and Communications for approval.
    • Any necessary signed contracts or MOUs.
  • While you do not need to wait for event approval to have your implementation meeting, we will need confirmation of UAB approval before moving forward with the implementation plan.
  • After the event, the LRC will reach out to request the following information:
    • Event Name
    • Number of Students/Attendees
    • Number of Contact Hours
    • Total Contact Hours = # of Contact Hours x # of Students

Step Four: Review the “Additional Resources” Below

Depending on the elements involved, your event may require additional approvals not listed above (e.g. Marketing, Signage, Security). Please review “Additional Resources” below to determine if your event requires additional approvals.

Additional Resources

  • UAB Event Registration and Approval Forms

    Before you submit the SHP Non-Credit Education Approval/Notification Form, be sure you have registered your event with UAB (Event Registration Form) and, if you are using UAB funds, completed the Event Pre Approval Form. See Step 2 above for instructions on completing this step. Learn more about the process at UAB Events Approval and Scheduling.

  • Budget

    Before you complete the SHP Non-Credit Education Approval/Notification Form, ensure your budget has the required approvals (department chair, etc.).

  • Marketing

    If you would like to promote your event through SHP News, Notes from the Dean, social media, etc. or get help creating marketing materials, please fill out a communications request form.

    All marketing must be approved by UAB Marketing and Communications (including printed pieces, T-shirts, and branded items). Reach out to SHP Director of Communications This email address is being protected from spambots. You need JavaScript enabled to view it. for guidance.

    Please see the UAB Brand and Communication Toolkit for important policies regarding use of logos, templates, endorsements, etc.

  • Signage

    All signage projects at UAB — including yard signs and wayfinding elements — require review and approval from the Office of Marketing and Communications and UAB Facilities before work begins. To start the process, submit this intake form with initial details of your project, and their team will follow up to discuss next steps.

    For additional information on this policy, review UAB’s Brand Guide website.

  • Event Location

    If you would like help choosing an on-campus location for your event, the LRC will be happy to assist you during your implementation meeting.

    If you already know where you would like to hold your event, you may go ahead and reserve it through UAB’s 25live online booking system.

    For more information, visit Learning Resource Center Resources.

  • Equipment/Technology

    During your implementation meeting, please share your equipment and technology needs, i.e., extra tables or chairs, whiteboards, audiovisual support, etc.

  • Building Access

    The LRC and SHP are accessible from 7 a.m. to 6 p.m. Monday through Friday.

    For after-hours access, please reserve your event space through the LRC a minimum of 30 days in advance. The person who booked the event must be present throughout the event and be able to provide a copy of the approved reservation form.

  • Event Security

    If you need to hire security for your event, please complete the Event Security Request Form a minimum of 14 days in advance. There is a minimum charge of four hours for all Special Detail services.

  • Parking

    Information about special-event parking at UAB can be found here. For more information, visit Parking.

    Be sure to provide participants with entry instructions, map, and directions, if necessary.

  • Student Ambassadors

    If you would like help with your event, consider requesting an SHP Student Ambassador or LRC work-study student. Students can help welcome and direct guests, escort visitors, etc. Requests should be submitted at least two weeks prior to the event.

  • Clean-Up

    Following your event, please return the room to its original setup and remove all trash.

  • Record Retention

    Copies of certificates, list of participants, etc. should be kept within the department for five years (see page 20 of the UAB Records Retention Schedule).