Explore UAB

Colleges & Schools

School of Health Professions

SHP Non-Credit Education Events

Planning to host a non-credit education event? The LRC is here to help. Our process starts with an implementation meeting, where we determine which resources you need to make your event successful. Before we get started, you will need to register your event with UAB. Learn more about UAB events approval and scheduling here.

We suggest that you begin the process at least 30 days before your event and up to six months prior if you are hosting a large event.

Here are the steps you need to follow.

Step One: Register your event with UAB

Please complete and submit UAB’s Event Registration Form online a minimum of 30 days before your proposed event. Once your event has been approved, you will receive an email from UAB Business Operations. Please forward this email to LRC Director Marcie Willis at This email address is being protected from spambots. You need JavaScript enabled to view it..

Step Two: If UAB funds will be used, complete the Event Approval Form

If UAB funds are required for your event, please download, complete, and email the Event Approval Form to SHP Executive Director of Administrative Operations Kevin Speed at This email address is being protected from spambots. You need JavaScript enabled to view it..

Once SHP has approved your event, please forward the signed form to This email address is being protected from spambots. You need JavaScript enabled to view it. for UAB approval. Once you receive the signed form from UAB, please forward it to LRC Director Marcie Willis at This email address is being protected from spambots. You need JavaScript enabled to view it.. You will find a helpful Event Approval Form Checklist here.

Note: If you are partnering with an external business or organization to co-host the event, you may be required to complete a Co-Hosting Agreement (see Step 5 of the UAB Events Approval and Scheduling process).

Step Three: Register your event with SHP

Once you have submitted the required UAB event forms, you may submit your UAB School of Health Professions Non-Credit Education Approval/Notification FormOpens an external link.. The LRC will then schedule an implementation meeting with you to review your needs and determine how SHP can best support your event.

Note: While you do not need to wait for event approval to have your implementation meeting, we will need confirmation of UAB approval before we can move forward with the implementation plan.

Before you complete the form, please make sure you have the following:

  • A department-approved budget
  • Any necessary signed contracts or MOUs
  • Any other permissions required by your department
  • Promotional materials submitted to UAB Marketing and Communications for approval

Need more information? See Resources and Reminders below.

Ready to get started? Click on the button to begin the process. Once we have received your information, we will reach out to you to schedule an implementation meeting.

Non-Credit Education Approval/Notification Form Opens an external link.

  • UAB Event Registration and Approval Forms

    Before you submit the SHP Non-Credit Education Approval/Notification Form, be sure you have registered your event with UAB (Event Registration Form) and, if you are using UAB funds, completed the Event Approval Form. Learn more about the process at UAB Events Approval and Scheduling.

  • Budget

    Before you complete the SHP Non-Credit Education Approval/Notification Form, ensure your budget has the required approvals (department chair, etc.).

  • Marketing

    If you would like to promote your event through SHP News, Notes from the Dean, social media, etc. or get help creating marketing materials, please fill out a communications request form.

    All marketing must be approved by UAB Marketing and Communications (including printed pieces, T-shirts, and branded items). Reach out to SHP Director of Communications This email address is being protected from spambots. You need JavaScript enabled to view it. for guidance.

    Please see the UAB Brand and Communication Toolkit for important policies regarding use of logos, templates, endorsements, etc.

  • Event Location

    If you would like help choosing an on-campus location for your event, the LRC will be happy to assist you during your implementation meeting.

    If you already know where you would like to hold your event, you may go ahead and reserve it through UAB’s 25live online booking system.

    For more information, visit Learning Resource Center Resources.

  • Equipment/Technology

    During your implementation meeting, please share your equipment and technology needs, i.e., extra tables or chairs, whiteboards, audiovisual support, etc.

  • Building Access

    The LRC and SHP are accessible from 7 a.m. to 6 p.m. Monday through Friday.

    For after-hours access, please reserve your event space through the LRC a minimum of 30 days in advance. The person who booked the event must be present throughout the event and be able to provide a copy of the approved reservation form.

  • Event Security

    If you need to hire security for your event, please complete the Event Security Request Form a minimum of 14 days in advance. There is a minimum charge of four hours for all Special Detail services.

  • Parking

    Information about special-event parking at UAB can be found here. For more information, visit Parking.

    Be sure to provide participants with entry instructions, map, and directions, if necessary.

  • Student Ambassadors

    If you would like help with your event, consider requesting an SHP Student Ambassador or LRC work-study student. Students can help welcome and direct guests, escort visitors, etc. Requests should be submitted at least two weeks prior to the event.

  • Clean-Up

    Following your event, please return the room to its original setup and remove all trash.

  • Record Retention

    Copies of certificates, list of participants, etc. should be kept within the department for five years (see page 20 of the UAB Records Retention Schedule).