Explore UAB

Colleges & Schools

Human Resources
UAB named a top higher ed workplace by Modern Think, earning a spot on the prestigious 2025 Great Colleges to Work For® Honor Roll.
The UAB Employee Assistance & Counseling Center has partnered with TAO by Uplift to give you free access to a wide selection of mindfulness exercises, journaling and progress tools, self-guided educational and skill-building modules, and more. Click here to sign up.
Register for AI Boot Camp 2026, January 12, 13, 14, 2026, 1:00 to 4:00 p.m., Medical Towers, 419A
Find upcoming events and workshops on professional development, healthy living, work/life balance and more on the UAB HR Events Calendar.

Leaves of Absence
Applies to the following assignment categories: Full-time Regular (01), Part-time Regular (03), Three Twelve-hour-shift (12), and others under certain conditions.
Type of LeaveMaximum Time AllowedOne Year Continuous Service RequiredRequires Prior Approval of Supervisor/Manager/Hospital RepRequires Written Notice 30 Calendar Days Prior to Begin DateRequires Written Statement from Third PartyHealth, Life, and Accidental Death and Dismemberment Insurance Benefits
Family and Medical Leave            
Family-related Leave or Intermittent leave for employee health condition 12 work weeks Yes No; unless taken intermittently or reduced work schedule Yes, when possible Yes Paid jointly by employee and UAB up to 90 calendar days per year with 12 months of prior service2
Family-related Leave for Military Caregiver 26 work weeks in a single 12-month period Yes No; unless taken intermittently or reduced work schedule Yes, when possible Yes Paid jointly by employee and UAB up to 90 calendar days per year with 12 months of prior service2
Family-related Leave for Military Exigency 12 work weeks Yes No; unless taken intermittently Yes, when possible Yes Paid jointly by employee and UAB up to 90 calendar days per year with 12 months of prior service2
Educational Leave1            
(Leading to increased job ability) 12 months Yes Yes Yes No Paid by Employee2
Personal Leave1            
(Including leave for employee illness/injury and pregnancy when FMLA eligibility is not met or for family and medical reasons beyond FMLA limits) 12 work weeks Yes3 Yes Yes No Paid by Employee2
Military Service- Unpaid Portion            
(Beyond 21 working days per calendar year or beyond additional days if covered by Alabama Code Section 31-12-1, et seq.)2 As Required, but only 21 days per year are paid by UAB unless UAB pays a portion of additional days covered by Alabama Code Section 31-12-1, et seq.)2 No No No, if it is for emergency military leave. As much prior notice as possible should be given. Yes; orders calling you to active duty Paid by Employee except that health insurance benefit continues unchanged if employee elects to maintain coverage pursuant to Alabama Code Section 31-12-1, et seq.)2



For more information on UAB's electronic I-9/E-Verify process for all new campus hires, explore the frequently asked questions below. Visit the HR I-9 Process page for additional materials and resources to assist in managing I-9 and E-Verify compliance for your department.

  • HR I-9 Process FAQs

    How long do we have to complete the I-9 Form?
    How does the employee need to list their name?
    Is a SS# required for everyone?
    Is a photo ID required for everyone?
    Who can complete Section 1?
    Who can complete Section 2?
    May I tell the employee what documents to provide?
    May I accept a photocopy of a document presented by my employee?


    How long do we have to complete the I-9 Form?

    • Section 1 must be completed NO LATER THAN the first day of work.
    • Section 2 must be completed by the Dept. Representative NO LATER THAN 2 business days after the first day of work and approved/submitted by HR Records no later than 3 business days after the first day of work.


    How does the employee need to list their name?

    Please advise the employee to use their legal name when completing the I-9 Form.


    Is a SS# required for everyone?

    Yes. Because UAB is an E-Verify employer, the employee must enter their social security number in Section 1 of the form. If they do not currently have one, they must check the box stating that they have applied for a SS#. They then have 90 days to provide UAB with their assigned SS#.


    Is a photo ID required for everyone?

    Yes. Because UAB is an E-Verify employer, the employee is required to provide a list B document that contains a photo if using Lists B & C for verification OR a photo document from list A for verification. Click here to view a list of acceptable documents.


    Who can complete Section 1?

    The employee is responsible for completing Section 1. They may use a translator if they do not understand enough English to complete it. However, the translator must complete the Preparer and/or Translator Certification block. The employee must still sign the certification block in Section 1.


    Who can complete Section 2?

    The UAB representative who examines the original documents presented by the employee must complete and sign Section 2.


    May I tell the employee what documents to provide?

    No. You can provide the employee with the approved documents list. The employee must be allowed to choose which documents to present for Section 2 of the Form I-9. We must not request specific documents or reject acceptable documents because we prefer others.


    May I accept a photocopy of a document presented by my employee?

    No. Employees must present original documents. The only exception is that you employee may present a certified copy of a birth certificate.

  • e-Verify FAQs

    What is E-Verify?
    Why do we use E-Verify?
    Can I just complete the E-Verify?
    May I verify existing employees in E-Verify?
    I received an “E-Verify User Message.” What now?
    What will happen if my employee must be processed through E-Verify?


    What is E-Verify?

    E-Verify is a free web-based service that electronically verifies the employment eligibility of newly hired employees and existing employees assigned to work on a qualifying federal contract. E-Verify compares information from an employee’s I-9, Employment Eligibility Verification, to U.S. Department of Homeland Security Administration records to confirm employment eligibility.

    As a federal contractor, UAB is required to use the E-Verify system to verify employment eligibility of employees working in the United States on assignments paid by a federal contract that includes the Federal Acquisition Regulation (FAR) E-Verify Clause. Due to E-Verify guidelines, the employee is required to enter the Social Security Number in Section 1 when completing the Form I-9.


    Why do we use E-Verify?

    E-Verify is used to reduce unauthorized employment and to minimize verification related discrimination.


    Can I just complete the E-Verify?

    No. E-Verify form I-9 must be completed before a case can be created in E-Verify. E-Verify does not replace the legal requirement to complete and retain Form I-9. E-Verify verifies employment authorization of new hires based on the information they provide on Form I-9.


    May I verify existing employees in E-Verify?

    No. E-Verify allows participating employers to electronically verify the employment eligibility of only their newly hired employees. However, federal contractors that have been awarded a federal contract on or after Sept. 8, 2009, that contains the Federal Acquisition Regulation (FAR) E-Verify clause may use E-Verify for existing employees.


    I received an “E-Verify User Message.” What now?

    Do not begin another action (via ACT or Salary Reclass) on the employee until you have contacted HR Records and we have reviewed and resolved the issue. Please email HRMRecords@uab.edu with the following underlined information as the subject:

    • For ACT Documents: E-Verify User Message and the ACT Document Number
      EXAMPLE: E-Verify User Message – ACT Document Number 123456, and include additional information in the body of the email. A HR Records Representative will take the information provided and perform the E-Verify check. Once a result is received, an email will be sent to the requestor releasing the document for submission.
    • For Salary Reclass Forms: E-Verify User Message and Employee Name and Identification Number
      EXAMPLE: E-Verify User Message – Sally Doe, ID 1234567, and include any additional information in the body of the email. A HR Records representative will take the information provided and perform the E-Verify check. Once a result is received, an email will be sent to the requestor releasing the document for submission.


      • What will happen if my employee must be processed through E-Verify?

      When an ACT document or Salary Reclass Form is entered into Oracle, the system will check the funding source the employee is to be paid from to determine if it is associated with a federal contract that meets the E-Verify requirement. If so, the system will pop up a message stating: This document requires further review by HR Records prior to submission. For additional information on E-Verify, please click OK to follow the link to HR Records website.

      If you receive this message while submitting an ACT document or the Salary Reclass Form, please contact HR Records at 934-4408 or hrmrecords@uab.edu. Supply the ACT document number if the message is received for an ACT document, or the employee name and employee ID if submitting a Salary Reclass form.

      Once HR Records receives the response from E-Verify, the requestor will receive an email indicating that the document is available for submission. If further action is required by the employee or the department, an HR Records Representative will make contact with additional instructions on how to proceed.





Guardian Quick Guides



  1. Getting Started
  2. Dependent Care Exception Leave
  3. HR Processing Systems
  4. HR I-9 Process

Page 1 of 4

HR Updates


Functions

Learn more about HR Functions & Services

VIP

UAB VIP Award: Now Accepting Nominations!