Explore UAB

Colleges & Schools

Board Liaison Office

Political Activities Approval Process

UAB Board of Trustees Rule 304 opens a new website requires employees who intend to seek election to public office to obtain advance written consent of the UA System Chancellor through appropriate UAB reporting channels.

Employees:

  • May not use UAB resources, time, or property
  • Make clear it is in private and individual capacity
  • Make clear no UAB sponsorship nor support
  • May not interfere with carrying out UAB responsibilities, so must address workload and time away
  • Potential conflicts of interest must be managed

Steps

  1. Employee prepares and signs hard-copy memorandum of intent to seek public office. Memo describes type and term of office and addresses all considerations outlined in Board Rule 304, including employee’s plan for managing potential conflicts of interest and preventing interference with performance of UAB responsibilities.
  2. Employee sends memo to his/her department head for approval and signature.
  3. Department head sends memo to relevant Vice President. There are additional steps for College/School Employees:
    • Department head sends memo to relevant Vice President.
    • Dean sends memo to Provost for approval and signature.
  4. Provost/Vice President sends memo to Board Liaison for President’s approval and signature.
  5. Upon President’s approval and signature, Board Liaison prepares communication to UA Chancellor for approval and signature. Once approved by the UA Chancellor, Board Liaison ensures communication of approval back through President, Provost/VP, dean, department head, and employee.
  6. Per the UAB Enterprise Conflict of Interest and Conflict of Commitment policy opens a new website, employee submits Request for External Activity Approval Form opens a new website noting that approval has been obtained as described above. Form is electronically routed for documentation in UAB’s database. See the UAB Office of Compliance & Risk Assurance opens a new website for more on this final step.

Download this Information as a PDF Opens a PDF.

Contact

For more information, contact the Board liaison at knburdick@uab.edu.