All naming requests for buildings, major portions thereof, other structures (e.g., laboratories, conference rooms), streets, geographic areas, and academic, research, or service programs and centers must be submitted for review and approval by the Board of Trustees.

A special committee, chaired by the Senior Vice President for Advancement and Strategic Initiatives, is established to review all naming requests. The committee ensures that each request meets the necessary criteria and standards.

Process

1. Submission to Board Liaison
   After the ‘naming request’ review has been conducted and approved, Advancement will prepare the naming request submission as directed by the Senior VP for Advancement and Strategic Initiatives and will forward the complete submission package to the Board Liaison. The submission must include:
   • Board Agenda Item Recommendation Form (must include approval signatures from the Senior Vice President for Advancement and Strategic Initiatives and the Senior Vice President for Academic Affairs and Provost))
   • Advancement Recommendation and Approval Form (must include approval signatures from Advancement, the Office of the Vice President for Financial Affairs and Administration, and the Office of Counsel)
   • Resolution (sent electronically to the Board Liaison as a Word document)
   • Advancement Chart for Namings, including:
     • Donor name
     • Space type or name
     • Requested naming
     • Square footage
     • Cost per square foot
     • Total cost of space
     • 33% of cost of space
     • Gift/pledge amount
     • 40% of pledge amount
     • Amount paid to date
   • Building Diagram/Rendering showing the proposed naming space highlighted
   • Gift Agreement
2. Internal Approvals
   The Board Liaison will secure approvals from the Provost, President, and Legal Counsel.
3. System Office Submission
   The Board Liaison will transmit the submission to the UA System Office once it has been approved by the President and Legal Counsel.
4. Final Notification
   The Board Liaison will receive the final approval notification from the System Office and distribute the information to the Provost, Deans, and Vice Presidents.

Submission Timeline

Refer to the Board Liaison calendar for submission deadlines.

Please allow additional time for the committee to review and process naming requests before submission to the Board of Trustees.

Additional Resources

• Sample: Naming a Program Resolution
• Sample: Naming a Department Resolution
• Sample: Naming Spaces Resolution
• Sample: Re-Naming a Center for Donor

For more information, contact:

• Joyner Crane
  Assistant Director of Gift Administration and Data
  crane14@uab.edu | (205) 996.7317
• Tom Brannan
  Senior Vice President for Advancement and Strategic Initiatives
  tbrannan@uab.edu