We partner with all Human Resources departments at UAB to develop and deliver solutions to support human resource processes and operations. We also support the confidentiality, integrity and availability of all human resource information and create training resources for HR-supported systems.
System Administration & Operations Support of HR Systems
Ensure all HR systems play well together and fit within the UAB ecosystem
BI Reporting
Produce official headcounts, Dept of Labor reports, and reports for various business needs at enterprise or school/unit level
Information Security & Privacy
Ensure all employee data within our scope is kept private and secure
Process Improvement
Review manual processes for inefficiencies and automate processes where possible
Project Management
Track important milestones and ensure timely and efficient project completions
Contract Review
Ensure all vendor contracts that involve employee data meet or exceed UAB privacy and security standards
For more information about HRIS services and support, please contact HRIS@uab.edu.
The UAB Report Viewer is a repository for reports in the Oracle HR & Finance application. While the report viewer is available to all active employees in Oracle, users must have the ability to run reports from a separate responsibility, such as HR Officer, to receive reports under the responsibility UAB Report Viewer.
HR Data Privacy and Security
All consumers of UAB HR data are required to complete the HR Privacy Awareness Course in the Campus Learning System. For more information, please visit the HR Data page.
Running Reports in Oracle HR & Finance
Ad hoc (on demand) reports are available on an as needed basis when using the UAB HR Officer Responsibility. The chart below lists the report names as they appear in the Run Reports > Submit Request LOV, as well as the report format and output location. Also provided is whether an email notification is sent to the requestor once the report is generated, and if the report is available in Excel format. Instructions for setting up report parameters in Concurrent Manager and an explanation of the report, can be accessed by clicking on the name of the report you wish to generate.
⇨ How to Run and View Reports in Oracle (PDF)
Reports Available on Demand
Report Name |
Report Description |
Delivery Location |
Delivery Format |
| ADMUAB Report Responsibilities RPTADM100 | Identifies the access responsibilities set up in Oracle based on one of three parameters: by Organization, by Responsibility, or by Person. This report is available under the UAB HR Officer responsibility. | View Output | |
| HRUAB ACT Docs Transaction Report | The HR ACT DOC TRANSACTION REPORT provides detailed information on ACT transactions in “Complete” status as of the run date of the report. This report includes: select Person Data information, transactional Assignment/Salary information, and Element Payments as they appeared on the ACT transaction. | UAB Report Viewer | Excel |
| HRUAB ACT Hire Docs in Progress | The ACT HIRE DOCS IN PROGRESS REPORT is a listing of all ACT Hire Type Documents (to include: New Hire, Rehire and New Trainee) currently in OPEN, READY, or USER_APPROVED status as of the date the report is generated. | Excel | |
| HRUAB ACT Term Docs Completed | The ACT TERM DOCS COMPLETED REPORT is a listing of all ACT Termination Type Documents (TERMINATE EMPLOYEE, END A TRAINEE and END A VOLUNTEER) with a document effective date within a selected period of time. Only termination type documents with a document status of “Complete” will display on the report. | Excel | |
| HRUAB Ad Hoc Supervisor Report | The HRUAB Ad Hoc Supervisor Report provides a listing of employee assignment and position along with supervisor information which includes name, assignment, status, and org. | UAB Report Viewer | Excel |
| HRUAB Basic Report | A basic HR report that includes some commonly requested HR data fields. Available on-demand to all users with the HR Officer responsibility. This report returns active, primary assignments only. | UAB Report Viewer | Excel |
| HRUAB Ludicrous Report | The HRUAB LUDICROUS REPORT provides detailed information for employees in a specified organizational unit as of the run date of the report. This everything but the kitchen sink report has over 80 data fields which includes Person Data, Assignment, Salary, and basic Faculty Appointment (where available) information, as it appears in the person’s Oracle employment record. This report is available to HR Org Admins ONLY. | UAB Report Viewer | Excel |
| HRUAB Program NO PAY REPORT FOR 04s AND 06s - (Excel) PKGHR126 | The HRUAB 04 06 NO PAY REPORT provides a list of active 04 Irregular Part-Time and 06 Student employees within an organization that have not been compensated through UAB Payroll Services within the specified period of time. The purpose of this report is to assist organizations in identifying assignments that could potentially be “ended” or “terminated” via an ACT document due to no payroll activity. | UAB Report Viewer | Excel |
| HRUAB Program Voluntary Faculty Staff Appointments PKGHR124 | The HRUAB PROGRAM VOLUNTEER FACULTY STAFF APPOINTMENTS REPORT provides a list of individuals with an “active” 60-Volunteer assignment within an organization as of the report effective date. Data in report also identifies whether individual has active faculty appointment. The purpose of this report is to assist organizations in identifying volunteer assignments that could potentially be “ended” via an ACT document. | UAB Report Viewer | Excel |
| HRUAB Report UAB Report Internal Organizations RPTHR516 | The UAB INTERNAL ORGANIZATION REPORT is a listing of all internal organizations by Name, Organization Number, HR Contact and Phone Number, DEO and DEO Phone Number. | View Output | |
| HRUAB University Departmental Position Summary | The HRUAB UNIVERSITY DEPARTMENTAL POSITION SUMMARY REPORT is designed to be used by UAB University Organizations; it provides a listing of all active and frozen positions in the Oracle HR Administrative System as of a defined date. | UAB Report Viewer | Excel |
| LDUAB Program Assignment Level Labor Distribution Report PKGLD089 | The ASSIGNMENT LEVEL LABOR DISTRIBUTION REPORT provides a listing of the current assignment labor distributions for an organization’s employees. The report information is current as of the day the report request is submitted. | UAB Report Viewer | Excel |
| LDUAB Report Cumulative Salary Status RPTLDCSSR | The CUMULATIVE SALARY STATUS REPORT is a cumulative listing of salary entries for individuals who are required to certify effort provided directly or indirectly to sponsored programs. Included on this report are the monthly payroll salary entries and salary adjustments made by departments pertaining to the designated quarter. The purpose of this report is to assist departments with monitoring activities ultimately related to the certification of an effort report. | View Output | |
| PRUAB Departmental Secondary Assignment Details Report | The PRUAB DEPARTMENTAL SECONDARY ASSIGNMENT DETAILS REPORT, based upon the end users HR Organizational Hierarchy, provides a listing of employees/trainees with active non-exempt secondary assignments. Assignment detail and supervisor information, for each active assignment, is included on the report. This report is designed to assist Timekeepers in identifying employees/trainees with active non-exempt secondary assignments outside of the end users HR Organizational access in order to determine appropriate timekeeping procedures. | UAB Report Viewer | Excel |
| PRUAB Report Position Hospital RPTPR210 | The POSITION HOSPITAL CONTROL REPORT is for use by UAB Hospital/LLC Organizations only; it provides a listing of the current UAB Hospital Position Strings along with the mirrored LLC Position Strings. The POSITION HOSPITAL CONTROL REPORT also provides Oracle HR Data on the employees occupying the UAB Hospital/LLC Position Strings. | UAB Report Viewer | Excel |
| WFUAB Report Workflow Officer by Organization Report ALL RPTWF151 | The WF UAB REPORT WORKFLOW OFFICE BY ORGANIZATION REPORT ALL report displays a list of all workflow officers per Organization. The parameters are submitted based on default values. The report will display Organization Number, Organization Name, and Workflow Officer. | View Output | |
| WFUAB Report Workflow Officer by Organization RPTWF150 | A report can be generated to identify the Approvers set up in Oracle based on one of two parameters: by Organization and by Workflow Officer. This report is available under the UAB HR Officer responsibility. The report will display Workflow Officer, Approvers, and Notify Person for specified Organization and all Document Types (HR & FN), along with threshold approval amounts for FN Documents. | View Output |
Additional Resources
When appointing, changing or terminating an employee in the Administrative Systems, an ACT document must be created. When creating an ACT document, the user must select a document type and a document reason. Document types and reasons, as well as instructions, are detailed below.
Task to be Performed |
ACT Document Reasons |
Link to Instructions |
| "HIRE" Document Types | ||
| How to hire a new employee | New Hire ACT Document | New Hire ACT Documentation |
| How to rehire an employee | Rehire ACT Document | Rehire ACT Documentation |
| How to enter a new trainee award (student) | New Trainee Award ACT Document | New Trainee Award ACT Documentation |
| How to enter a new volunteer | Volunteer ACT Document | Volunteer ACT Documentation |
| How to enter a one-time requisition pay employee (Status 99) | Requisition Pay Employee (Status 99) | One-Time Requisition Pay ACT Documentation |
| How to enter information for existing UAB employee or trainee for additional assignment | Additional Assignment ACT Document | Additional Assignment ACT Documentation |
| "BUDGET" Document Types | ||
| How to create a salary increase (annual merit) ACT document | Budget ACT Document | Budget ACT Documentation |
| "CHANGE" Document Types | ||
| How to create a change of assignment ACT document on existing employees | Change of Assignment Category | Change of Assignment ACT Documentation |
| How to end an assignment (Additional Assignment) | End Assignment | End Assignment ACT Documentation |
| How to create an equity increase document | Equity Increase | Equity Increase ACT Documentation |
| How to create a merit increase document | Merit Increase | Merit Increase ACT Documentation |
| How to create a probationary increase document | Probationary Increase | Probationary Increase ACT Documentation |
| How to create a promotion same department document | Promotion Same Department | Promotion Same Department ACT Documentation |
| How to create a reclassification document | Reclassification | Reclassification ACT Documentation |
| How to create a salary schedule adjustment document | Salary Schedule Adjustment | Salary Schedule Adjustment ACT Documentation |
| How to create a transfer lateral different department document | Transfer Lateral Different Department | Transfer Lateral Different Department ACT Documentation |
| How to create a transfer lateral same department document | Transfer Lateral Same Department | Transfer Lateral Same Department ACT Documentation |
| How to create a transfer with promotion document | Transfer with Promotion | Transfer with Promotion ACT Documentation |
| "COSTING CHANGE" Document Types | ||
| How to create a funding source change document | Costing Change | Funding Source Change ACT Documentation |
| "DATA CHANGE" Document Types | ||
| How to create a data change ACT document | Data Change | Data Change ACT Documentation |
| "ELEMENTS" Document Types | ||
| How to create Nonrecurring Element Payment | Elements | Nonrecurring Element ACT Documentation |
| How to stop a Nonrecurring Element Payment | Elements | “Stop” Nonrecurring Element ACT Payment |
| How to create a Recurring Element payment/deduction/Charge | Elements | Recurring Element ACT Documentation |
| "LEAVES" Document Types | ||
| How to create Education Leave ACT Documents | Leave | Education Leave Education Leave With Pay Education Leave Without Pay Education Leave With & Without Pay |
| How to create FMLA ACT Documents | Leave | Family Medical Leave of Absence FMLA With Pay FMLA Without Pay FMLA With & Without Pay FMLA Extension |
| How to create Military Leave of Absence ACT Documents | Leave | Military Leave Military Leave With Pay Military Leave Without Pay Military Leave With & Without Pay |
| How to create OJI (On the Job Injury/Illness) Leave ACT Documents | Leave | OJI Family Medical Leave OJI Leave With & Without Pay |
| How to create Personal Leave ACT Documents | Leave | Personal Leave of Absence Personal LOA With Pay Personal LOA Without Pay Personal LOA With & Without Pay |
| How to create Sabbatical Leave ACT Documents | Leave | Sabbatical Full Pay Sabbatical Half Pay |
| How to create a Return from Leave ACT Document | Leave | Return From Leave |
| How to View Biweekly Accrual Balances | Leave | View Biweekly Accrual Balances |
| "TERMINATION" Document Types | ||
| How to create an End A Trainee Document | Termination | End a Trainee |
| How to create an End a Volunteer Document | Termination | End a Volunteer |
| How to Terminate an employee’s primary assignment | Termination | Terminate Employee |
The UAB HR Officer responsibility gives end users the ability to view and update personnel data, view and update timesheets hours and cost distributions, view and retroactively redistribute previously posted salary/benefit dollars, view faculty data, and run ad hoc reports.
The UAB HR Officer responsibility will appear on the end users Personal Home Page as a nine-digit org number plus the organization name — click here for an illustration. Written instructions for each menu option and additional resources are available for viewing or printing by clicking on the green menu option below.
UAB HR Officer Menu Option |
Functionality |
| Access Control Form (ACF) | The Access Control Form is used to view, request and change access responsibilities for employees. |
| HR Transactions: ACT | The ACT form is used to view personnel records, create a new personnel record, to change any part of that record, or to terminate the relationship with UAB. |
| Biweekly Timesheets: TEL | The TEL Form is utilized by the University for biweekly employees to record work and benefit time. |
| Update Salary Distributions: Salary Reclass Form | The Salary Reclass Form is used to retroactively redistribute previously posted salary/benefit dollars. |
| Workflow: |
|
| HR Data Views: Assignment List | The Assignment List provides a means of viewing personnel data for multiple employees, trainees and volunteers in a list format. Data may be exported into Microsoft Excel format. |
| View Biweekly Accrual Balances | The View Biweekly Accrual Balances provides viewing access in the Administrative Systems to BIWEEKLY PAID EMPLOYEES benefit time accrual balances. Data may be exported into Microsoft Excel format. |
| Personnel Action Log | The Personnel Action Log (PAL) provides a listing of all ACT Documents and Self-Service Changes that have been processed. Data may be exported into Microsoft Excel format. |
| View Salary Distribution Information: |
|
| View Effort Reports | The View Effort Reports provides a means of running a data extract to determine the location of effort reports, a listing of all effort reports for effort report eligible employees for which the requestor has access. |
| Payroll Information Extract (PIE) | The Payroll Information Extract (PIE) provides the ability to access detailed payroll and/or labor distribution (LD) information. The information is extracted and the report sent in an Excel spreadsheet. |
| Legacy Payroll Info (OPIE) | The Legacy Payroll Info (OPIE) provides the ability to access detailed payroll and labor distribution information from the old LEGACY (HURS & FAS) system. |
| View Faculty Data Form | The View Faculty Data Form provides viewing access to faculty related appointment data. |
| Run Reports: Submit/View Requests |
|
| HR Reporting: HR Ad-Hoc Reports | HR Ad-Hoc Reports are available on the UAB HR Officer Responsibility. These reports can be run on an "as needed" basis and provide valuable information related to managing personnel. |
