Federal regulations require that institutions receiving federal awards maintain systems and procedures documenting the distribution of work activity, and associated payroll changes, to each individual sponsored agreement. Effort Reporting is the mechanism UAB uses to confirm that salaries and wages charged to sponsored projects are reasonable in relation to the actual work activity performed.

Work activity of a UAB Project Employee is accounted for under an after-the-fact activity records system using a combination of personnel documents and semi-annual (every six months) effort reports. Principal investigators and departmental management are responsible for ensuring UAB Project Employees clearly understand the importance of accurate and timely certification of semi-annual effort reports.

Effort reports automatically generate in the Oracle Administrative System approximately 15 days after the end of the semi-annual reporting period and distributed for departmental review and certification. Certification of an effort report is an employee’s agreement that the report reasonably reflects the work activity for which the University compensated him or her.

Certification of effort reports is required no later than sixty (60) days after the end of the reporting period (hyperlink Effort Reporting Period Dates and Deadlines here). Effort Reports not certified within 60 days after the end of the reporting period are past due and non-compliant with UAB Effort Reporting Policy and Procedures.

Late Certification of Effort

When an employee certifies their effort report in Oracle after the semi-annual period close date, they have been deemed non-compliant with UAB Effort Reporting Policy. Certification of effort in Oracle does not remove the non-compliance state from the employees’ Personnel Record.

Watch this video for more information about Late Certification of Effort and non-compliance.

Recertification of Effort

Once the semi-annual period closes, if the effort listed on the last Oracle generated Effort Report is NOT an actual representation of the employees’ work effort for the semi-annual period, a salary re-class CANNOT be processed. An organization must request a recertification of a previously certified effort report.

Watch this video for more information about the recertification of effort process.