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Federal regulations require that institutions receiving federal awards maintain systems and procedures documenting the distribution of work activity, and associated payroll changes, to each individual sponsored agreement. Effort Reporting is the mechanism UAB uses to confirm that salaries and wages charged to sponsored projects are reasonable in relation to the actual work activity performed.

Work activity of a UAB Project Employee is accounted for under an after-the-fact activity records system using a combination of personnel documents and semi-annual (every six months) effort reports. Principal investigators and departmental management are responsible for ensuring UAB Project Employees clearly understand the importance of accurate and timely certification of semi-annual effort reports.

Effort reports automatically generate in the Oracle Administrative System approximately 15 days after the end of the semi-annual reporting period and distributed for departmental review and certification. Certification of an effort report is an employee’s agreement that the report reasonably reflects the work activity for which the University compensated him or her.

Certification of effort reports is required no later than sixty (60) days after the end of the reporting period (Effort Reporting Period Dates and Deadlines). Effort Reports not certified within 60 days after the end of the reporting period are past due and non-compliant with UAB Effort Reporting Policy and Procedures.

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