General Questions

Submitting Events

  • What information is required when submitting an event?

    Technically, only the “Event Name,” “Description,” and “Start Date” are required fields. However, the more information you provide, the better exposure your event will receive.

    Note: In most cases, events without locations will be rejected. Exceptions include:

    • events that happen outside of a specific location (ex. UAB Giving Day)
    • events scheduled months in advance where a location is not yet determined

  • How far in advance do events need to be submitted?

    Events appear in the Campus Calendar immediately upon approval. Approval turnaround time is typically less than 48 hours.

    Nevertheless, we strongly recommend that you submit events as early as possible in order to allow for maximum exposure.

  • How long does it take for events to be approved?

    Events are usually approved within 48 hours of submission. It is important to submit your event as early as possible to give it a maximum window of exposure.

  • I have a weekly meeting, do I have to enter each one individually?

    Not at all! The Campus Calendar allows you to list all the dates and times of a recurring event within a single event listing. You’re able to create one event and add the recurring dates as separate instances on the same event details page.

    However, if you want to list different event details for each event – for instance, a weekly lecture series with a different speaker each week – you will need to create separate event listings for each.

  • Why didn’t the image I provided for my event appear once the event was published?

    If the image you submit contains a significant amount of text, the image will be removed before the event is published. Text on images breaks accessibility guidelines. Text should instead be included within the event description and other fields. Event flyers are not appropriate for the image field.

  • I did not select an image for my event. Why is there one included in the event listing?

    Images help the visibility of event listings, so the Campus Calendar is set to assign one by default if an image is not provided. Depending on the information included in your event listing, the Calendar may display a photo of the location of the event or the logo of the unit hosting the event.

  • Should I “tag” other departments or groups who might be interested in my event?

    Only if they are a co-sponsor of the event, or if you have permission from those groups.

Editing Events

Department/Group Calendars