Required Documents

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Tool last modified: September 18, 2020

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Required Documents

  • UAB Extramural Support Checklist - Sponsor information required.
  • Responsible Personnel List (RPL)
  • Agreement (editable Word version)
  • Budget (draft or final)
  • Protocol / HSP
  • Informed Consent (draft or final)
  • If Applicable:
    • Approval Letter from CRU - Clinical Research Unit
    • Investigator Agreement
    • Letter of Indemnification
  • Device Trials Only:
    • Hospital Letter of Agreement

Amendment adding time; other request.

Amendment adding funds.

Note: If the contract has no end date, please reset the form and choose the No Cost Extension.

  • UAB Expedited Checklist (email to This email address is being protected from spambots. You need JavaScript enabled to view it. if contract does not have an end date)

Note: If the contract has an end date, please reset the form and select Amendment/Modification.

  • UAB Extramural Support Checklist - Sponsor information required.
  • Responsible Personnel List (RPL)
  • Agreement (editable Word version)
  • Protocol / HSP
  • Informed Consent (draft or final)
  • If Applicable:
    • Budget (draft or final)
    • Approval Letter from CRU - Clinical Research Unit
    • Investigator Agreement
    • Letter of Indemnification
  • Device Trials Only:
    • Hospital Letter of Agreement

Amendment adding time; other request.

Amendment adding funds.

Amendment adding time; other request.

Amendment adding funds.

Further Reading:

Further Reading:

Further Reading:

Further Reading:

Further Reading:

Note: If an amendment to the master is received by the department, submit to OSP with an Expedited Checklist.

Further Reading:

Agreement:

Proposal:

Further Reading:

Amendment adding time; other request.

Amendment adding funds.

  • UAB Extramural Support Checklist (must be completed and signed)
  • Responsible Personnel List (RPL)
  • Completed Application via the sponsor application portal (e.g., NIH ASSIST, NSF FastLane, Grants.gov Workspace)
  • Sponsor Portal Application Identifier (e.g., ASSIST number or Workspace number provided on the checklist)
  • RFA or PA# (provided on the checklist)
  • Letter/Statement of Intent from each Outgoing Subrecipient
  • Third Party Agreement Determination Form - If there are subawards, OSP requires one completed form per subrecipient.
  • UAB Extramural Support Checklist (must be completed and signed)
  • Responsible Personnel List (RPL)
  • Completed Application via the sponsor application portal (e.g., NIH ASSIST, NSF FastLane, Grants.gov Workspace)
  • Sponsor Portal Application Identifier (e.g., ASSIST number or Workspace number provided on the checklist)
  • RFA or PA# (provided on the checklist)
  • Letter/Statement of Intent from each Outgoing Subrecipient
  • Third Party Agreement Determination Form - If there are subawards, OSP requires one completed form per subrecipient.

Amendment does not add time and/or money.

Amendment adds time and/or money.

  • UAB Expedited Checklist
  • Letter of Request (for NIH Grants - addressed to OSP Officer, signed by PI and Department Chair)
  • UAB Expedited Checklist
  • Letter of Request
    • NIH Grants - addressed to GMS, co-signed by Department Chair
    • Other Federal Grants - addressed to sponsor, forwarded to OSP for review and submission to sponsor
  • Detailed Budget

NOTE: If UAB equipment will be transferring with the PI, click here to view the Financial Affairs guidance regarding processes and requirements for the transfer of UAB equipment.

  • UAB Extramural Support Checklist (must be completed and signed)
  • Responsible Personnel List (RPL)
  • Completed Application via the sponsor application portal (e.g., NIH ASSIST, NSF FastLane, Grants.gov Workspace)
  • Sponsor Portal Application Identifier (e.g., ASSIST number or Workspace number provided on the checklist)
  • RFA or PA# (provided on the checklist)
  • Relinquishment Statement from the previous institution.
  • Letter/Statement of Intent from each Outgoing Subrecipient
  • Third Party Agreement Determination Form - If there are subawards, OSP requires one completed form per subrecipient.
  • UAB Extramural Support Checklist (must be completed and signed)
  • Responsible Personnel List (RPL)
  • Completed Application via the sponsor application portal (e.g., NIH ASSIST, NSF FastLane, Grants.gov Workspace)
  • Sponsor Portal Application Identifier (e.g., ASSIST number or Workspace number provided on the checklist)
  • RFA or PA# (provided on the checklist)
  • Letter/Statement of Intent from each Outgoing Subrecipient
  • Third Party Agreement Determination Form - If there are subawards, OSP requires one completed form per subrecipient.

NOTE: UAB is a member of the FDP subrecipient monitoring cohort and is exempt from providing risk assessment forms to other FDP institutions. For details, please visit: FDP Expanded Clearinghouse

When UAB is the prime recipient of a federally funded grant or contract, it may allocate a portion of the scope of work for the project to another organization (subrecipient). UAB will generate an outgoing federal subaward to the subrecipient organization detailing terms and conditions of the award including funding obligations and scope of work requirements.

For a more detailed explanation of the process and requirements regarding Outgoing Federal Subawards, please see our dedicated guidance webpage.

Proposal Stage (This email address is being protected from spambots. You need JavaScript enabled to view it.)

Award Stage (This email address is being protected from spambots. You need JavaScript enabled to view it.)

  • UAB Extramural Support Checklist
  • Responsible Personnel List (RPL)
  • Business Proposal
  • Technical Proposal (draft)
  • Cover Pages (if applicable)
  • Copy This email address is being protected from spambots. You need JavaScript enabled to view it. on any "Intent to Apply" and/or white paper.
  • Third Party Agreement Determination Form - If there are subawards, OSP requires one completed form per subrecipient.

Amendment does not add time and/or money.

Amendment adds time and/or money.

Further Reading:

Further Reading:

Further Reading:

Further Reading:

NOTE: If UAB equipment will be transferring with the PI, click here to view the Financial Affairs guidance regarding processes and requirements for the transfer of UAB equipment.

Amendment does not add time and/or money.

Amendment adds time and/or money.

  • UAB Extramural Support Checklist
  • Letter of Transfer - from PI to sponsor requesting permission to transfer award.
  • Letter of Acceptance - from new institution (if already provided).
  • Contact Information for the new institution.

NOTE: If UAB equipment will be transferring with the PI, click here to view the Financial Affairs guidance regarding processes and requirements for the transfer of UAB equipment.

Further Reading:

Further Reading:

Further Reading:

Further Reading:

Amendment does not add time and/or money.

Amendment adds time and/or money.

Amendment does not add time and/or money.

Amendment adds time and/or money.

Amendment does not add time and/or money.

Amendment adds time and/or money.

Further Reading:

Further Reading:

For more information regarding submitting to OSP, please review our Federal and Industry submission pages.