Annual Progress Reports / Non-Competing Continuations / RPPR

Annual Progress Reports / Non-Competing Continuations / RPPR

Office of Sponsored Programs Guidance Annual Progress Reports / Non-Competing Continuations / RPPR

Annual Progress Reports / Non-Competing Continuations / RPPR

NIH Annual Progress Report (RPPR) Review Plan

NIH RPPR and Final RPPR progress reports must be reviewed and approved by the Office of Sponsored Programs (OSP) prior to submission to NIH.

Submission Process & Requirements

The progress report must be submitted electronically via eRA Commons. Please see the link to NIH RPPR guidance here (grants.nih.gov) for more information.

In addition, a UAB Expedited Checklist must be submitted to the Office of Sponsored Programs (osp@uab.edu) and route the progress report to the Federal Grant Specialist assigned to your department. To assist in identifying the Federal Grant Specialist for your department, please see OSP's Find Your Officer Tool.

Submission Timeline

Draft progress reports must be submitted to OSP seven (7) business days before the progress report due date.
Final progress reports must be submitted to OSP two (2) business days before the progress report due date.
NIH Annual Progress Report RPPR Review Plan Timeline

Failure to comply with this process may result in progress report submission to NIH after the recommended progress report deadline date. Failure to submit complete and accurate progress and financial reports to NIH may affect future funding to UAB and may result in a delay of continued support.

Determining Progress Report Due Dates

Award ​Type ​Due Date
Streamlined Non-Competing Award Process (SNAP)​ ​Progress reports are due on the 15th of the month preceding the month in which the budget period ends. For example, if the budget period ends on 9/30, then the progress report is due on 8/15. If the 15th falls on a Federal holiday, the due date is automatically extended to the next business day.
​Non-SNAP ​Progress reports are due approximately sixty (60) days prior to the start date of the next budget period.

Additional Information

Regarding complete, timely and accurate progress reports, NIH states:
[Source: NOT-OD-17-074]

Purpose

This Notice reminds NIH recipients about their responsibilities and the requirement to submit complete, timely and accurate progress and financial reports to the NIH which is a term and condition of all NIH awards.

Policy

NIH award recipients have a responsibility to submit complete, timely and accurate progress and financial reports as required by the NIH Grants Policy Statement, a term and condition of all NIH grant awards. A summary of required progress and financial reports, including due dates for their submission, is provided below:

Research Performance Progress Report (RPPR): Progress reports document grantee recipient accomplishments and compliance with terms of award. Progress reports usually are required annually as part of the non-competing continuation award process and are submitted through the eRA Commons RPPR module. For awards under Streamlined Non-Competing Award Process (SNAP), progress reports are due the 15th of the month preceding the month in which the budget period ends (e.g., if the budget period ends 11/30, the due date is 10/15). If the 15th falls on a weekend or Federal holiday, the due date is automatically extended to the next business day. Non-SNAP RPPRs are due approximately 60 days before the next budget period start date. Multi-year funded (MYF) RPPRs are due annually on or before the anniversary of the budget/project period start date of the award.
Recipients may run a list of progress reports that are listed as “due” within the next 4 months for a selected recipient institution at https://public.era.nih.gov/chl/public/search/progressReportByIpf.era.

Financial Expenditure Report - Federal Financial Report (FFR): Reports of expenditures are required as documentation of the financial status of grants according to the official accounting records of the recipient organization. Financial expenditure reports (domestic and foreign) are submitted using the electronic FFR system located in eRA Commons. Except for awards under SNAP and awards that require more frequent reporting, the FFR is required on an annual basis. When required on an annual basis for non-SNAP awards, the report must be submitted for each budget period no later than 90 days after the end of the calendar quarter in which the budget period ended. The reporting period for an annual FFR will be that of the budget period for that particular grant; however, the actual submission date is based on the calendar quarter.
Recipients may run a list of FFRs that are due by accessing the Search for Federal Financial Report (FFR) screen within the eRA Commons FFR Module.

Additional information about NIH reporting requirements described above can be found in the NIH Grants Policy Statement under section 8.4 Monitoring and 8.6.1 Final Federal Financial Report at https://grants.nih.gov/policy/nihgps/index.htm.

Additional information on the eRA Commons Modules, User Guide, and documentation for submitting progress and financial reports is available at https://era.nih.gov/modules_user-guides_documentation.cfm.

Compliance Reminder: 

Failure to submit complete and accurate progress and financial reports may affect future funding to the organization and may result in a delay of continued support.
 

Final RPPR Replaces FPR Effective Jan. 1, 2017