Continuing Professional Education (CPE) activities that are supported by external entities can be contracted through one of three central administrative offices, University Contracts, the Office of Development or Office of Sponsored Programs. This procedure covers the submissions that are appropriate for the Office of Sponsored Programs (OSP) as dictated by the terms and conditions in the underlying contract. If the underlying contract stipulates an audit requirement, a return of funds or an exchange then the request for support and any derivative contract should be administered by OSP.
CPE submissions generally are a two-step process consisting of (1) proposal review, prior to submission and (2) contract review, after notification of funding and prior to award. Proposals for submission to external entities should be reviewed by OSP prior to submission to the external entity, in conjunction with UAB’s Internal Proposal Deadlines.
NOTE: In some limited instances by submitting the proposal via an online process UAB agrees to the terms and conditions associated with the external entities grant program. It is essential that these be reviewed and approved prior to submission to the external entity, see “All terms and conditions” below. UAB’s Division of Continuing Medical Education requires submission of an application for accreditation a minimum of ninety (90) days before the scheduled activity.
Contracts that fall under the purview of OSP are subject to UAB's DHHS Colleges and Universities Rate Agreement. For this purpose and in conjunction with the Uniform Guidance these activities are designated as Other Sponsored Activities (OSA) and depending on the location would be assessed a F&A rate of 36% for on-campus or 26% for off-campus, both on a MTDC basis. In accordance with policy the applicable F&A rate will be applied unless an exception is granted by the Vice President for Research. In a March 31, 2010 Memorandum to the Deans, Department Chairs and Continuing Education Offices such an exception was granted for CPE submissions. CPE activities meeting the following criteria will be assessed a flat 10% CPE IDC rate:
When submitting a proposal for a request for funding of a CPE the university should be identified by our correct legal entity name: The Board of Trustees of The University of Alabama for The University of Alabama at Birmingham.
A limited number of individuals have been given the authority to sign for The Board of Trustees, for these submissions that individual should be identified as the current AVP of OSP:
Melinda T. Cotten, Assistant Vice President
Office of Sponsored Programs
All terms and conditions associated with a submission through OSP must be reviewed by OSP prior to acceptance. If terms and conditions are presented at the point of submission of the application, then the terms and conditions MUST be submitted to OSP along with an Extramural Checklist in accordance with UAB’s Internal Proposal Guidelines and receive approval prior to submitting to the external entity. Once you are notified that a CPE funding request has been awarded please provide OSP with the required documents including (1) a copy of the electronic terms or contract or (2) concise instructions on how to access the terms online. OSP will review the terms and advise if they can be accepted.
Required Documents Search Tool