Acronyms and Definitions List

Acronyms and Definitions List

Office of Sponsored Programs Guidance Acronyms and Definitions List

Acronyms and Definitions List

A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z 

A
 
AM Award Manager - The UAB PI’s financial contact person who typically monitors and manages the PI’s accounts.
ATO Authorization to Operate - A formal declaration by a Designated Approving Authority (DAA) that authorizes operation of a Business Product and explicitly accepts the risk to agency operations. The ATO is signed after a Certification Agent (CA) certifies that the system has met and passed all requirements to become operational.
AHRQ Agency for Healthcare Research and Quality
B
 
BAA  Broad Agency Announcement - A competitive solicitation procedure used to obtain proposals for basic and applied research and that part of development not related to the development of a specific system or hardware procurement.
BAA Business Associate Agreement - A business associate agreement (BAA) is a contract between a HIPAA covered entity and a HIPAA business associate (BA) that is used to protect personal health information (PHI) in accordance with HIPAA guidelines.
BAFO Best and Final Offer - Negotiations with the winning contractor regarding their quote, the sponsor and the contractor settle on a final offer.
BIS Bureau of Industry and Security - Responsible for developing export control policies, issuing export licenses, and prosecuting violations.
C
 
CAGE Commercial and Government Entity code - A unique code assigned to suppliers to various government or defense agencies to provide a standardized method of identifying a given facility at a specific location.
CAS Cost Accounting Standards - Federally Funded Research and Development Centers associated with educational institutions shall be required to comply with the Cost Accounting Standards, rules and regulations issued by the Cost Accounting Standards Board, and set forth in 48 CFR part 99.
CBE Credit By Examination - A process by which a person receives credit for a course based on existing knowledge; therefore not having to attend the class.
CC Commodity Classification - A code assigned by the United States Bureau of Industry and Security (BIS) to products that it has classified under the Export Administration Regulations (EAR).
CCATS Commodity Classification Automated Tracking System
CCL Controlled Commodities List - Five Product Groups classification related to Export Control; 1. Systems, Equipment and Components, 2. Test, Inspection and Production Equipment, 3. Material, 4. Software and 5. Technology.
CDA Confidentiality Agreement (also referred to as CA or NDA)
CDC Centers for Disease Control and Prevention
CFDA Catalog of Federal Domestic Assistance - A five-digit number assigned by the federal government to its programs, services, activities, grants and projects providing financial assistance or benefit to the public. The first two digits represent the funding agency; the second three digits designate the grant, program or project.
CFR Code of Federal Regulations - Codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. It is divided into 50 titles that represent broad areas subject to Federal regulation. The 50 subject matter titles contain one or more individual volumes, which are updated once each calendar year, on a staggered basis.
CIRB Conflict of Interest Review Board - The CIRB is charged with the ongoing development of procedures for identifying, reviewing, and managing conflicts of interest (COI) as they relate to sponsored research.
CJ Commodity Jurisdiction - Type of request to determine whether an item or service is covered by the U.S. Munitions List (USML) and therefore subject to export controls administered by the U.S. Department of State pursuant to the Arms Export Control Act and the International Traffic in Arms Regulations (ITAR). If after reviewing the USML and other relevant parts of the ITAR, in particular ITAR §120.3 and §120.4, you are unsure of the export jurisdiction of an item or service, you should request a CJ determination.
CMIA Cash Management Improvement Act - The Cash Management Improvement Act of 1990 (CMIA) is a federal regulation created for the purpose of ensuring “greater efficiency, effectiveness, and equity in the exchange of funds between the Federal Government and the States.” The main intent of CMIA is for states to draw in federal funds exactly when they are needed and for federal programs to be "interest-neutral".
CME Continuing Medical Education
CO Contracting Officer - Contracting officers are legally responsible for contracts on behalf of the government and are authorized to legally bind the government, enter into contractual commitments, modify or change a contract, authorize certain activities, and obligate or de-obligate funds under a contract.
COA  Contract Officer Approval - The result of a requested change or request permission for items listed within a certain award. Typically, there is a need to gain prior authorization from the sponsor before taking action. Requirements for prior authorization vary by award, agency, and even Contracting Officer. In Federal Contracting, this is referred to as a Contracting Officer's Authorization or Approval.
COG  Councils of Governments - Regional bodies that exist throughout the United States to serve an area of cities or counties and they address issues such as regional and planning, economic and community development, hazard mitigation, water use, pollution control, transit administration, etc.
COI  Conflict of Interest
CR Cost Reimbursement Grant/Contract - Used when uncertainties involved in contract performance do not permit costs to be estimated with sufficient accuracy to use a fixed-price contract. Cost reimbursement type contracts are routinely used to procure research and development and describes the scope of work by stating a definite goal or target and specifying an end product.
CRO Clinical Research Organization - An organization that provides support to the pharmaceutical and medical device industries in the form of research services outsourced on a contract basis.
CRU Clinical Research Unit - A CRU provides a location and skilled staff for investigators conducting inpatient and outpatient clinical and translational research at an institution. The CRU services typically include clinical research facilities and research support services.
CTA Clinical Trial Agreement
CTM Clinical Trial Manager - The manager oversees the clinical trial to ensure that trial coordinators, doctors, and nurses follow the protocol. The manager usually assists with developing the study's budget and as the trial progresses, periodic expense monitoring and control are additional tasks that fall under his or her responsibility.
D
 
DDTC Directorate of Defense Trade Controls
DHHS Department of Health and Human Services - Cabinet-level department of the U.S. Federal Government with the goal of protecting the health of all Americans and providing essential human services.
DHS Department of Homeland Security
DO Delivery Order - Refers to a contract with a minimum and maximum amount, but scopes of work are then issued when the sponsor issues orders under the original agreement.
DOC U.S. Department of Commerce
DOD U.S. Department of Defense
DOE U.S. Department of Energy
DOEd U.S. Department of Education
DOT U.S. Department of Transportation
DRC Division of Research Compliance
DUA Data Use Agreement - A covered entity may use or disclose a “limited data set” if that entity obtains a data use agreement from the researcher’s institution.
D&B Dunn and Bradstreet
DUNS Data Universal Numbering System - A DUNS number is a nine digit number assigned by Dun and Bradstreet to businesses and organizations. Companies seeking procurement contracts with government agencies are not considered until they obtain a DUNS number.
E
 
EAR Export Administration Regulations - These regulations are created and implemented by the Department of Commerce, Bureau of Industry and Security (BIS). They regulate the export of goods and related technology identified on the Commodity Control List (CCL). In addition, the EAR implement anti-boycott law provisions requiring regulations to prohibit specified conduct by United States persons that has the effect of furthering or supporting boycotts fostered or imposed by a country against a country friendly to United States.
ECCN Export Control Classification Number
EDISON Interagency Extramural Invention Information Management System - Interagency Edison (iEdison) allows government grantees and contractors to report government-funded inventions, patents, and utilization data to the government agency that made the award, as required by the federal Bayh-Dole Act, its implementing regulations, and any related funding agreement terms and conditions.
EFT Electronic Funds Transfer - The electronic exchange, transfer of money from one account to another, either within a single institution or across multiple institutions, through computer-based systems.
EIN Entity Identification Number
EO Empowered Official - Being an Empowered Official (EO) is a position which requires detailed substantive knowledge of the International Traffic in Arms Regulations and the Arms Export Control Act.
EPA U.S. Environmental Protection Agency
ERA Electronic Research Administration
ERISA Employee Retirement Income Security Act of 1974 (29 U.S.C. 1301-1461)
EUI Energy Usage Index - The U.S. Department of Energy (DOE) and several of its national laboratories have developed a series of benchmark models based on 16 different commercial building types for both new construction as well as existing buildings. The existing building models are separated into pre-1980 construction and post-1980 construction. The EUIs are in annual energy use per square foot (kBtu/ft2/yr) for the new construction buildings in sixteen climate zones.
F
 
FAP Fiscal Approval Process - The CBR conducts the (FAP) to ensure (1) a reliable and consistent method of evaluating clinical services identified by the department as routine care and that the associated billing to third party payers is appropriate, and (2) a reliable and efficient method to provide departments with research fees for clinical billable services/items. Use of the SiteMinder system facilitates the electronic generation of information needed by the UAB Health System to ensure accurate billing of clinical services/items, whether billed to insurance or the study.
F&A Facilities and Administration costs are real costs incurred by the Schools/Centers and institutions for common or joint objectives in support of sponsored research and activities, but cannot be directly identified with a specific grant or contract. The costs result from share services such as libraries, physical plant operation and maintenance, utility costs, general costs, departmental/units/school and sponsored projects' administrative expenses, and depreciation for buildings and equipment are real costs built into the University budget.
FAC Federal Audit Clearinghouse
FAIN Federal Award Identification Number - Beginning in October 2013, federal agencies will be required to assign a Federal Award Identification Number (FAIN) to every grant and ensure the FAIN is used in all federal award documents. Additionally, grant award terms and conditions must specifically instruct pass-through entities to use the assigned FAIN on all subawards. The use of a FAIN is intended to enhance data quality on USASpending.gov by allowing the public to more easily track specific government awards and spending.
FAPIIS Federal Awardee Performance and Integrity Information System - FAPIIS is a database that has been established to track contractor misconduct and performance. The database contains Federal contractor criminal, civil, and administrative proceedings in connection with federal awards; suspensions and debarments; administrative agreements issued in lieu of suspension or debarment; non-responsibility determinations; contracts terminated for fault; defective pricing determinations; and past performance evaluations.
FAR Federal Acquisition Regulation - The principal set of rules in the Federal Acquisition Regulation System. The FAR System governs the "acquisition process" by which the government purchases (acquires) goods and services via federal contracts.
FAQ Frequently Asked Questions - Refers to a body of questions which are commonly asked related to a particular subject or organization.
FDP Federal Demonstration Partnership
FERPA Family Educational Rights Privacy Act
FFATA Tranparency Act - Public Law 109-282, as amended by section 6202(a) of
FICA Federal Insurance Contributions Act
FIPS Federal Information Processing Standards
FISMA Federal Information Security Management Act - The Federal Information Security Management Act (FISMA) requires federal agencies to improve the security of IT systems, applications, and databases. You must successfully identify and classify critical cyber assets, assess risk, and implement adequate security controls on information technology systems and networks.
FOA Funding Opportunity Announcement, i.e., BAA, Solicitation, RFA, RFP, PA - Announcements issued by sponsors to solicit proposals for research funding.
FOIA Freedom of Information Act
FP Fixed Price Contract/Grant - Contract that provides for a firm or, in some cases, an adjustable price. Fixed-price contracts with an adjustable price may include a ceiling price, target price, or both.
FR Federal Register - The official journal of the Federal Government of the United States that contains most routine publications and public notices of government agencies. It is a daily (except holidays) publication.
FTE Full-time Equivalent - Unit that indicates the workload of an employed person (or student) in a way that makes workloads comparable[1] across various contexts.
FY Fiscal Year - A 12-month period over which a company budgets its spending, often from October 1 of one year to September 30 of the following year.
G
 
GAAP Generally Accepted Accounting Principles - Guidelines to help an institution, organization or business properly record its financial activity. The statements should follow a minimum regularity for reporting statements.
GAGAS Generally Accepted Government Accounting Standards
GAO General Accounting Office
GMS Grants Management Specialists - A NIH staff member who oversees the business and other non-programmatic aspects of one or more grants and/or cooperative agreements. These activities include, but are not limited to, evaluating grant applications for administrative content and compliance with statutes, regulations, and guidelines; negotiating grants; providing consultation and technical assistance to grantees; and administering grants after award.
GOCO Government Owned, Contractor Operated - A government-owned, contractor operated facility or plant that is owned by the Government and operated under contract by a non-government entity.
GPG Grant Proposal Guide for the National Science Foundation (NSF)
GPM Grant Policy Manual - Manual which establishes standards for the managing of program objectives and funding for recipients of Grants. This manual provides guidance through the entire grant life cycle-from contemplating an application, evaluating and selection of qualified applicants, awarding grants, managing performance and closing out of the grant.
GSA General Services Administration
H
 
HHS Health and Human Services
HRSA Health Resources and Services Administration
I
 
IACUC Institutional Animal Care and Use Committee - The Institutional Animal Care and Use Committee (IACUC) oversees the use of animals for research, teaching, and testing conducted at or by UAB.
IBS Institutional Base Salary - An individual's institutional base salary is the annual compensation that the applicant organization pays for an individual's appointment, whether that individual's time is spent on research, teaching, patient care, or other activities. Base salary excludes any income that an individual may be permitted to earn outside of the duties to the applicant organization.
IDC Indirect Cost - Often referred to as F&A (Facilities and Administrative Costs) or overhead.
IEPT Email address to IRAP (email proposal tracking; use judiciously) - Email address to IRAP (email proposal tracking; use judiciously!).
IHE Institutions of Higher Education - Is a school that: awards a bachelor’s degree or not less than a 2 year program that provides credit towards a degree or, provides not less than 1 year of training towards gainful employment or, is a vocational program that provides training for gainful employment and has been in existence for at least two years.
IIA Inter-Institutional Agreement
IIE Institution for Innovation and Entrepreneurship - The University of Alabama at Birmingham Institute for Innovation and Entrepreneurship strives to be a first-in-class institution created to serve as the nexus for UAB innovation, entrepreneurial educational models, applied research, management of intellectual property and an entry point for industries seeking to collaborate with UAB.
IP Intellectual Property - Intangible rights protecting the products of human intelligence and creation, such as patented inventions, trademarks and trade secrets. Although largely governed by federal law, state law also governs some aspects of intellectual property.
IPA Interagency Personnel Agreement - A funding mechanism for the VA to reimburse the Department at UAB for a portion or all of the salary and fringe benefits of a UAB faculty or non-faculty person working on sponsored research projects funded by the VA. The goal of this type of agreement is to strengthen the relationship between UAB and the VA by the temporary assignment of UAB skilled personnel to work with the VA.
IRAP Integrated Research Administration Portal
IRB Institutional Review Board - A university committee whose purpose is to help protect the rights and welfare of human participants in research conducted under the auspices of the University of Alabama at Birmingham.
IRC Internal Revenue Code
ISDEAA Indian Self-Determination and Education and Assistance Act
ITAR International Travel in Arms Regulations
J
 
JIT Just in Time
L
 
LOA Letter of Authorization or Letter of Agreement (device trials only)
M
 
MOU Memorandum of Understanding - Many companies and government agencies use MoUs to define a relationship between departments or agencies, e.g. at UAB a common agreement----VA-MOU, which is a mechanism for the VA to reimburse the Department at UAB for a portion or all of the salary and fringe benefits of a UAB faculty or non-faculty person working on sponsored research projects funded by the VA.
MTA Material Transfer Agreement - A contract that governs the transfer of tangible research materials between two organizations, when the recipient intends to use it for his or her own research purposes. The MTA defines the rights of the provider and the recipient with respect to the materials and any derivatives. Biological materials, such as reagents or cell lines are the most frequently transferred materials, but MTAs may also be used for other types of materials, such as chemical compounds and software.
MTC Modified Total Cost
MTDC Modified Total Direct Cost - Indirect cost methodology which excludes certain items (Equipment > 5,000, patient care costs, etc.) from the base amount to which indirect cost rate percent will be applied.
N
 
NASA National Aeronautics and Space Administration
NCE No-Cost Extension - Usually referring to an extension of an existing grant or contract with no additional funds.
NCURA National Council of Research Administration
NDA Non-Disclosure Agreement - A signed formal agreement in which one party agrees to give a second party confidential information about its business or products and the second party agrees not to share this information with anyone else for a specified period of time.
NEA National Endowment for the Arts
NEH National Endowment for the Humanities
NF Non-Federal - Reference to sponsors which are not considered federal government agencies or organizations.
NIH National Institutes of Health (is part of the DHHS)
NIST National Institute of Standards and Technology
NRC Nuclear Regulatory Commission
NSF National Science Foundation NSF
NSFR Non-Sponsor Funded Research - Most often used to describe a research project in which a UAB researcher is collaborating with an external entity who is providing product, equipment or materials in lieu of financial support.
O
 
OFAC Office of Foreign Assets Control
OIRB Office of Institutional Review Board
OMB Office of Management and Budget
ONR Office of Naval Research
ORI Office of Research Integrity
OSP Office of Sponsored Programs
OVPR Office of Vice President for Research
P
 
PA Program Announcement - Announcements issued by sponsors to solicit proposals for research funding.
PD Program Director
PD Program Development (related to IRAP)
PHS Public Health Service
PI Principal Investigator - PI is the person who takes direct responsibility for completion of a funded project. UAB definition of a PI.
PII Personally Identifiable Information - With regard to research / clinical trials this usually refers to identifiable private information collected from study participants. The IRB reviews the plan for protecting the confidentiality of that information and should ensure that investigators clearly explain how identifiable private information might be used.
PMA  Project Master Agreement - A contract reached between parties, in which the parties agree to most of the terms that will govern future transactions or future agreements. A master agreement permits the parties to quickly negotiate future transactions or agreements, because they can rely on the terms of the master agreement, so that the same terms need not be repetitively negotiated, and to negotiate only the deal-specific terms.
PO    Project (Program) Officer - The NIH official responsible for the programmatic, scientific, and/or technical aspects of a grant.
POP Period of Performance - Refers to the start and end date specified with a grant award or contract agreement.
PPL Project Personnel List
PRHP Post-Retirement Health Plans
PT Proposal Tracking
 PTE Pass-through Entity - An organization which has received an award for sponsored research which includes a subcontract with another institution or organization for a portion of the work.
PTL Proposal Tracking Log - Tracks the receipt and processing steps of a proposal.
R
 
RFA Request for Applications - A competitive solicitation procedure used to obtain proposals for basic and applied research.
RFP Request for Proposal - A competitive solicitation procedure used to obtain proposals for basic and applied research.
RFQ Request for Quotations - Standard business process whose purpose is to invite suppliers into a bidding process to bid on specific product or service.
REUI Relative Energy Usage Index
RPL Responsible Personnel List
RPPR Research Performance Progress Report
S
 
SAM System for Award Management
SBIR Small Business Innovation Research
SDB Small Disadvantaged Business
SFA Student Financial Aid - Financial aid to students via grants, loans, or work-study programs to pay for college or career school.
SNAP Supplemental Nutrition Assistance Program
SNAP Streamlined Noncompeting Award Process
SOP Standard Operating Procedure
SOW Scope or Statement of Work - This is one of the components of a grant or contract which specifies in sufficient detail the work which will be done with the funding granted in the contractual agreement.
SPOC Single Point of Contact
SSP System Security Plan
STTR Small Business Technology Transfer - The Small Business Technology Transfer Awards (STTR) (R41/R42) Program requires research partners at universities and other nonprofit research institutions to have a formal collaborative relationship with the small business concern (SBC). At least 40 percent of the STTR research project is to be conducted by the SBC, and at least 30 percent of the work is to be conducted by the single "partnering" research institution.
T
 
T&Cs Terms and Conditions - Regarding sponsored programs, it refers to the terms and conditions of a grant or contract and provides specific terms, rules and understandings within which the specified research or work will be performed.
TA Teaming Agreement
TANF Temporary Assistance for Needy Families
TC Total Costs - Sum of Direct and Indirect (F&A) costs.
TCP Technology Control Plan - The TCP includes a physical and information security plan, personnel screening procedures and a process for carrying out the research in a controlled environment for grants and contracts which require a TCP.
TDC Total Direct Cost - The sum of line item costs which can be charged directly to grant or contract account.
TFM Treasury Financial Manual - Is the Department of the Treasury’s (Treasury’s) official publication of policies, procedures, and instructions concerning financial management in the Federal Government. It is intended to promote the Government’s financial integrity and operational efficiency.
TIN  Tax Identification Number
U
 
UABRF Research Foundation - Manages intellectual property created by the UAB community.
UIDP University-Industry Demonstration Partnership
U.S.C. United States Code
USDA U.S. Department of Agriculture
V
 
VA Veterans Administration
VAT Value Added Tax - A tax based on the value added to a product at each stage of production.
VSD Voluntary Self-Disclosure - Disclosure by parties who believe they may have violated the Export Administration Regulations (EAR). VSDs are an excellent indicator of a party's intent to comply with U.S. export control requirements and may provide BIS important information on other ongoing violations. Bureau of Industry and Security (BIS) carefully reviews VSDs received from disclosing parties to determine if violations of the EAR have occurred and to determine the appropriate corrective action when violations have taken place.
W
 
WA Work Assignment