Budget Administration is responsible for:

  • Creation of University position strings in the Oracle HR System.
  • Reclassification of University position strings in the Oracle HR System.
  • Verification that all University regular/permanent positions are restricted to one employee (occupant), except for temporary training (transition) purposes.

Under the new RCM model, all new support/central position requests are reviewed to confirm that recurring funding is available prior to approval.

Position Strings

Position String Example

010000000.00101.071001

Oracle HR position strings consist of three segments:

  • First Segment: Organization — HR Organization
  • Second Segment: Position Number — five-digit number
  • Third Segment: Year-Month-Date (YYMMDD) — Position creation or reclassification date

Departments can run the HRUAB University Departmental Position Summary report in the Oracle Administrative System to get a current listing of active/frozen position strings and occupants.

Creation/Reclassification of University Position Strings

Budget Administration requires the following criteria prior to the creation/reclassification of a University (non-hospital) position string:

Non-faculty (Staff) – Permanent Positions

  • In compliance with University Compensation Guidelines, an approved Compensation Request Form (CRF) must be received.
  • Allowable assignment categories:
    • 01 Full-time Regular/Permanent
    • 03 Part-time Regular/Permanent
  • New position numbers or a reclassification of existing position number:
    • Position number as determined by department*
    • Position number must not end in 99 (example: 12345)

*Departments can run the HRUAB University Departmental Position Summary report in the Oracle Administrative System to determine an available position number (second segment) in order to complete required forms.

Non-faculty (Staff) – Non-Permanent (Seasonal) Positions

  • Completed Request to Create/Reclassify Position Strings - Non-Faculty (Staff) form.
  • Allowable assignment categories:
    • 02 Temporary
    • 04 Irregular
    • 06 Student
    • 07 Interns and/or Residents
    • 20 Postdoctoral Trainee
    • 21 Postdoctoral Employee
    • 99 Requisition Employee
  • New position numbers or a reclassification of existing position number:
    • Position number as determined by department*
    • Position number must end in 99 (example: 12399)

*Departments can run the HRUAB University Departmental Position Summary report (pdf) in the Oracle Administrative System to determine an available position number (second segment) in order to complete required forms.

Faculty – Permanent Positions

  • Completed Request to Create/Reclassify Position Strings - Faculty form (pdf).
  • Allowable assignment categories:
    • 01 Full-time Regular/Permanent
    • 03 Part-time Regular/Permanent
  • New position number or reclassification of existing position number:
    • Position number as determined by department*
    • Position number must not end in 99 (example: 12356)

*Departments can run the HRUAB University Departmental Position Summary report (pdf) in the Oracle Administrative System to determine an available position number (second segment) in order to complete required forms.

Faculty – Non Permanent (Seasonal) Positions

  • Completed Request to Create/Reclassify Position Strings - Faculty form.
  • Allowable assignment categories:
  • 02 Temporary
  • 04 Part-time Irregular
  • 99 Requisition Employee
  • New position number or reclassification of existing position number:
  • Position number as determined by department*
  • Position number must end in 99 (example: 12399)

*Departments can run the HRUAB University Departmental Position Summary report in the Oracle Administrative System to determine an available position number (second segment) in order to complete required forms.