Overview

The rules regarding travel costs vary depending upon the legal relationship of the traveler to UAB. Before making any commitments for UAB to fund an individual's travel costs, it is essential that the traveler be properly classified in the context of that particular trip. Though many of the rules are similar, the documentation and procedural requirements are quite different. Please use the tabs on the left to properly identify the employee traveling, and view the related content. All reimbursements must have a completed W9 on file before reimbursements will be made.

Notice:

Effective October 1, 2023, UAB is implementing several changes related to Oracle Payment Request used to process travel reimbursements. See additional information here.

Effective immediately, all domestic travel must be approved by the traveler's supervisor via a Travel Pre-Approval Form prior to committing related expenses.

• Coming to UAB: Prospective Employees

  In Coming to UAB: Prospective Employees you will find information to organize travel for both current and prospective employees.

• Employee

  In Employee you will find information to organize travel for current, including moving allowance, in- and out-of-state travel, and overseas travel on behalf of UAB.

• Independent Contractor

  In Independent Contractor you will find general information regarding traveling on behalf of UAB as an Independent Contractor, and the procedures you should take.

• Student

  In Student you will find information on requirements for student travel, what UAB will pay, and the procedures for student travel.

• Trainee

  In Trainee you will find information on requirements for trainee travel, and restrictions. UAB Trainees are individuals who are either receiving monthly fellowship payments under an active fellowship assignment, or properly identified as trainees on a sponsored training grant.

• Volunteer

  In Volunteer you will find procedures, and restrictions to travel as a volunteer on behalf of UAB.