About Financial Affairs

The mission of UAB Financial Affairs is to provide a flexible, creative, and customer service-oriented approach to safeguarding UAB's financial integrity.

The financial management of the University of Alabama at Birmingham is the focal point of UAB Financial Affairs. Financial affairs manages financial operations by:

  • Communicating financial policies and procedures
  • Receiving and depositing University Funds
  • Overseeing the University’s payroll
  • Ensuring settlement of University payments and commitments
  • Maintaining budgeting, accounting, and financial reporting systems
  • Ensuring compliance with State/Federal financial regulations and tax laws
  • Preserving University assets and reporting accurate financial results

UAB Chief Financial Officer

The Office of the UAB Chief Financial Officer is responsible for overall management of UAB Financial Affairs.

General Contact Information

  • Hours: 8:00 a.m. - 5:00 p.m.
  • Phone: (205) 934-5121
  • For scheduling information, please call (205) 934-5121.

Management

Name

Contact Information

Title/Areas of Responsibility

Stephanie Mullins

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Chief Financial Officer

Accounts Payable

Accounts Payable is responsible for processing all UAB cash disbursements other than those made through the UAB Payroll Department. The staff of account representatives and data entry operators performs a wide variety of functions to ensure accurate and prompt payment of vendor invoices issued in accordance with UAB policy and procedures.

General Contact Information

  • Hours: 8:00 a.m. - 5:00 p.m.
  • Phone: (205) 934-4146
  • Fax: (205) 975-5546

Management

Name

Contact Information

Title/Areas of Responsibility

Darryl Brown

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Director

Debby Carroll

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Assistant Manager

Asset Management

The Asset Management Department serves the UAB community by providing accurate capitalization of assets and the management of the capital equipment inventory in conformance with external and internal requirements. The department maintains the official UAB property records for all capital equipment items.

General Contact Information

  • Hours: Monday - Friday, 8:30 a.m. - 12:00 p.m. and 1:00 p.m. - 4:30 p.m.
  • Phone: (205) 934-5144
  • Fax: (205) 934-5290

Management

Name

Contact Information

Title/Areas of Responsibility

Dianne Manning

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Manager

Kevin Kent

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 Assistant Manager

Budget Administration

Budget Administration is responsible for all aspects of administering the University's operating budget, including: planning, projecting, developing, analyzing, monitoring, modifying, and training.

This involves close coordination with schools/units fiscal officers, comprehensive support to UAB's administration, and detailed reporting to the University of Alabama System Office and Board of Trustees, the State of Alabama, outside auditors, and any other individual or organization requiring information on the University's Operating Budget.

General Contact Information

  • Hours: 8:00 a.m. - 5:00 p.m.
  • Phone: (205) 934-4118
  • For scheduling information, please call (205) 934-5121.

Management

Name

Contact Information

Title/Areas of Responsibility

Andy Hollis

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Assistant VP of Budget Administration and Reporting

Controller's Office

The Office of the Controller oversees financial accounting services (general ledger; grants and contracts), and student accounting services. In addition, the areas of tax and benefits accounting and post transactional audit review are functions of the staff.

General Contact Information

  • Hours: 8:00 a.m. - 5:00 p.m.
  • Phone: (205) 996-1277
  • For scheduling information, please call (205) 996-1277.

Management

Name

Contact Information

Title/Areas of Responsibility

Bernard Mays Jr.

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Assistant VP/Controller

Amy Ellis

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Assistant Controller

Ruvy Viljoen

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Assistant Controller

Cost and Space Analysis

The Cost Analysis Department is responsible for two distinct functions: Cost Analysis and Space Analysis. Although each function has a separate set of responsibilities, both work together to provide financial analysis and cost accounting studies to UAB management and ensures compliance with rapidly changing state and federal laws.

General Contact Information

  • Hours: 8:00 a.m. - 5:00 p.m.
  • Phone: (205) 975-5074
  • Fax: (205) 975-9746

Management

Name

Contact Information

Title/Areas of Responsibility

Clay Hester

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Executive Director of Financial Affairs

Educational Foundation

The UAB Educational Foundation exists for the sole purpose of supporting the University of Alabama at Birmingham in its scientific and educational mission. This support includes managing and disbursing funds, acquiring real property, and providing general operational flexibility for the benefit of the University.

General Contact Information

  • (205) 934-2447
  • Hours: 8:00 a.m. - 5:00 p.m.

Management

Name

Contact Information

Title/Areas of Responsibility

Jodie Mote

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Treasurer

Tonya Zwiebel

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Associate Treasurer

Financial Accounting

Financial Accounting manages the accounting for:

  • General Operating Funds
  • Miscellaneous Unrestricted Accounts (including Professional Service Funds, and Service Centers)
  • Miscellaneous Restricted Accounts which are unrelated to Student Financial Aid
  • Agency Accounts
  • Grant Accounts
  • Grant-related Income Accounts
  • Mandatory Cost Sharing Accounts

General Contact Information

  • Hours: 8:00 a.m. - 5:00 p.m.
  • (205) 934-9330

Management

Name

Contact Information

Title/Areas of Responsibility

Amy Ellis

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Assistant Controller

Tina Ealy

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Director of Accounting

Anthony LaMarca

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Assistant Manager-General Ledger

Yang Wang

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Assistant Manager-Grants

 

Financial Affairs Operations Center

Oracle Self Service Stations are available on the second floor of the Administration Building.

General Contact Information

  • (205) 934-4151
  • General Hours: 8:00 a.m. - 5:00 p.m.
  • Check Pick-up (Suite 280): 10:00 a.m. - 4:00 p.m.
  • Self Service Stations — Monday - Friday  8:00 a.m. - 5:00 p.m.

Management

Name

Contact Information

Title/Areas of Responsibility

Amy Ellis

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Assistant Controller

LaShan Robinson

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Manager

Payroll Services

Payroll Services remits information and/or payment to employees, governmental agencies, companies, and UAB departments in a timely and accurate manner within federal, state, local and university guidelines. The Payroll staff is responsible for processing and distributing the monthly, biweekly, and extra payrolls. We provide many services for our employees such as mandatory and voluntary payroll deductions, direct deposit, and salary verifications.

General Contact Information

  • Hours:
    • General Hours — Monday - Friday 8:00 a.m. - 5:00 p.m.
    • Biweekly Pay Day — 8:00 a.m. - 5:00 p.m.
    • Phone Hours — Monday - Friday 9:00 a.m. to 3:00 p.m.
  • Phone: (205) 934-4523 (Option 1 = Department Representatives. Option 2 = Other)
  • Fax: (205) 975-4739

Mailing Address: 1720 2nd Ave South, Birmingham, AL 35294-1801.

Management

Name

Contact Information

Title/Areas of Responsibility

Jennifer Ragland

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Director

Brandon Doty

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Manager

Shipping and Receiving

General Contact Information

  • Hours: 8:00 a.m. - 4:30 p.m.
  • Phone: (205) 975-4454
  • Fax: (205) 975-4441

Management

Name

Contact Information

Title/Areas of Responsibility

Dianne Manning

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Manager

Kim Allen

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Supervisor

Student Account Services

 

The Student Account Services Department manages Miscellaneous Restricted Accounts related to Financial Aid.

General Contact Information

  • Hours: 8:00 a.m. - 5:00 p.m.
  • Phone: (205) 934-3570
  • Fax: (205) 934-9107

Management

Name

Contact Information

Title/Areas of Responsibility

Amy Ellis

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Assistant Controller

Bertina Coley

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Assistant Manager

Latoya Zinnerman

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Assistant Manager

 

Training

The Financial Affairs training team is dedicated to providing training and instruction material to assist users of a variety of UAB Administrative Systems. To accommodate the training needs of the campus community a variety of training methods have been developed.

General Contact Information

  • Hours: 8:00 a.m. - 5:00 p.m.

Management

Name

Contact Information

Title/Areas of Responsibility

Debbie Snider

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Staff Development Officer

Carrie Vaughan

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Manager, Financial Affairs Training

Treasury

UAB Treasury strives to provide excellent customer service to all internal UAB customers while fulfilling our role as guardians of UAB’s liquid financial assets. Treasury Management is a broad category and comprises everything under the Treasury umbrella. Cash (Liquidity) Management is a subset of Treasury Management involving collection, handling, usage, and reporting of cash. Cash Management ensures that UAB has sufficient liquidity reserves on hand to meet daily expected and unexpected operating expense requirements. Treasury Management and Cash Management are sometimes used interchangeably. Treasury Management is larger and includes funding and investment activities.

General Contact Information

  • Hours: 8:00 a.m. - 5:00 p.m.
  • Phone: (205) 934-2172

Management

Name

Contact Information

Title/Areas of Responsibility

Libby Morgan

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Assistant Vice President / Treasurer

University Purchasing

University Purchasing is responsible for establishing and awarding UAB purchase contracts. The staff of buyers and contract managers supports the institution in the contracting and acquisition of supplies, services, and equipment exceeding the requirements set by the State of Alabama Bid Law and UAB policy. The staff assists departments in applying procurement policy and procedures, establishing pricing, negotiating terms and conditions on contracts, agreements, leases, rentals, etc. for high-dollar purchases.

Purchasing Contact Information

  • Hours: 8:00 a.m. - 5:00 p.m.
  • Phone: (205) 934-4515
  • Fax: (205) 934-6719

Purchasing Management

Name

Contact Information

Title/Areas of Responsibility

Darryl Brown

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Director

Kim Martin

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Manager

Contracts and Vendor Compliance

General Contact Information

  • Hours: 8:00 a.m. - 4:30 p.m.
  • For contract-related questions:
    • Call (205) 934-0387
    • Fax (205) 934-9369
  • For vendor compliance-related questions:
    • Call (205) 975-9945
    • Fax (205) 934-9369

The University Contract office facilitates the contract review process, maintains the contract database, and serves as the central repository for UAB's contracts. Departments are responsible for entering the contract information into Dashboard from which a departmental routing form is to be printed and routed to obtain the appropriate departmental signatures as indicated on the form. Once completed, the department should scan the routing form along with the contract into an email to University Contracts.

University Contracts will then coordinate the central review of the contract in order to be signed by the appropriate board signatory. Individual faculty members and employees are not authorized to sign on behalf of the University, or to bind the University in any manner. Individuals who are not authorized, and who enter into an unauthorized agreement, may be held personally liable for the cost of the goods or services purchased.

 

P-Card Services

P-card Services Management

Name

Contact Information

Title/Areas of Responsibility

Ron Collins

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Executive Director

Kim Martin

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Manager