Departments

The Office of the UAB Chief Financial Officer is responsible for overall management of UAB Financial Affairs.

Accounts Payable is responsible for processing all UAB cash disbursements other than those made through the UAB Payroll Department. The staff of account representatives and data entry operators performs a wide variety of functions to ensure accurate and prompt payment of vendor invoices issued in accordance with UAB policy and procedures.

The Asset Management Department serves the UAB community by providing accurate capitalization of assets and the management of the capital equipment inventory in conformance with external and internal requirements. The department maintains the official UAB property records for all capital equipment items.

Budget Administration is responsible for all aspects of administering the University's operating budget, including: planning, projecting, developing, analyzing, monitoring, modifying, and training.

This involves close coordination with schools/units fiscal officers, comprehensive support to UAB's administration, and detailed reporting to the University of Alabama System Office and Board of Trustees, the State of Alabama, outside auditors, and any other individual or organization requiring information on the University's Operating Budget.

The Office of the Controller oversees financial accounting services (general ledger; grants and contracts), and student accounting services. In addition, the areas of tax and benefits accounting and post transactional audit review are functions of the staff.

The Cost Analysis Department is responsible for two distinct functions: Cost Analysis and Space Analysis. Although each function has a separate set of responsibilities, both work together to provide financial analysis and cost accounting studies to UAB management and ensures compliance with rapidly changing state and federal laws.

The UAB Educational Foundation exists for the sole purpose of supporting the University of Alabama at Birmingham in its scientific and educational mission. This support includes managing and disbursing funds, acquiring real property, and providing general operational flexibility for the benefit of the University.

Financial Accounting manages the accounting for:

• General Operating Funds
• Miscellaneous Unrestricted Accounts (including Professional Service Funds, and Service Centers)
• Miscellaneous Restricted Accounts which are unrelated to Student Financial Aid
• Agency Accounts
• Grant Accounts
• Grant-related Income Accounts
• Mandatory Cost Sharing Accounts

Oracle Self Service Stations are available on the second floor of the Administration Building.

Payroll Services remits information and/or payment to employees, governmental agencies, companies, and UAB departments in a timely and accurate manner within federal, state, local and university guidelines. The Payroll staff is responsible for processing and distributing the monthly, biweekly, and extra payrolls. We provide many services for our employees such as mandatory and voluntary payroll deductions, direct deposit, and salary verifications.

The Student Account Services Department manages Miscellaneous Restricted Accounts related to Financial Aid.

Learn more about the Surplus Warehouse.

The Financial Affairs training team is dedicated to providing training and instruction material to assist users of a variety of UAB Administrative Systems. To accommodate the training needs of the campus community, a variety of training methods have been developed.

UAB Treasury strives to provide excellent customer service to all internal UAB customers while fulfilling our role as guardians of UAB’s liquid financial assets. Treasury Management is a broad category and comprises everything under the Treasury umbrella. Cash (Liquidity) Management is a subset of Treasury Management involving collection, handling, usage, and reporting of cash. Cash Management ensures that UAB has sufficient liquidity reserves on hand to meet daily expected and unexpected operating expense requirements. Treasury Management and Cash Management are sometimes used interchangeably. Treasury Management is larger and includes funding and investment activities.

The University Contracts team oversees the contract review process and administers the Contract Management System (CMS), which serves as the central repository for UAB's contracts. Departments are responsible for entering the contract information into CMS, along with the requested contract and all other necessary documents (e.g., departmental routing sheet and other supporting documents, such as a Vendor Disclosure Statement, if applicable).

University Contracts will then coordinate the central review of the contract in order to be signed by the appropriate board signatory. Individual faculty members and employees are not authorized to sign on behalf of the University, or to bind the University in any manner. Individuals who are not authorized, and who enter into an unauthorized agreement, may be held personally liable for the cost of the goods or services purchased.

University Purchasing is responsible for establishing and awarding UAB purchase contracts. The staff of buyers and contract managers supports the institution in the contracting and acquisition of supplies, services, and equipment exceeding the requirements set by the State of Alabama Bid Law and UAB policy. The staff assists departments in applying procurement policy and procedures, establishing pricing, negotiating terms and conditions on contracts, agreements, leases, rentals, etc. for high-dollar purchases.

P-Card Services

P-card Services Management