About Financial Affairs

The mission of UAB Financial Affairs is to provide a flexible, creative, and customer service-oriented approach to safeguarding UAB's financial integrity.

The financial management of the University of Alabama at Birmingham is the focal point of UAB Financial Affairs. Financial affairs manages financial operations by:

  • Communicating financial policies and procedures
  • Receiving and depositing University Funds
  • Overseeing the University’s payroll
  • Ensuring settlement of University payments and commitments
  • Maintaining budgeting, accounting, and financial reporting systems
  • Ensuring compliance with State/Federal financial regulations and tax laws
  • Preserving University assets and reporting accurate financial results

  • UAB Chief Financial Officer

    The Office of the UAB Chief Financial Officer is responsible for overall management of UAB Financial Affairs.

    General Contact Information

    • Hours: 8:00 a.m. - 5:00 p.m.
    • Phone: (205) 934-5121
    • For scheduling information, please call (205) 934-5121.

    Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Stephanie Mullins

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    Chief Financial Officer

  • Accounts Payable

    Accounts Payable is responsible for processing all UAB cash disbursements other than those made through the UAB Payroll Department. The staff of account representatives and data entry operators performs a wide variety of functions to ensure accurate and prompt payment of vendor invoices issued in accordance with UAB policy and procedures.

    General Contact Information

    • Hours: 8:00 a.m. - 5:00 p.m.
    • Phone: (205) 934-4146
    • Fax: (205) 975-5546

    Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Darryl Brown

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    Director

  • Asset Management

    The Asset Management Department serves the UAB community by providing accurate capitalization of assets and the management of the capital equipment inventory in conformance with external and internal requirements. The department maintains the official UAB property records for all capital equipment items.

    General Contact Information

    • Hours: Monday - Friday, 8:30 a.m. - 12:00 p.m. and 1:00 p.m. - 4:30 p.m.
    • Phone: (205) 934-5144
    • Fax: (205) 934-5290

    Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Dianne Manning

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    Director

    Kevin Kent

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     Assistant Manager
  • Budget Administration

    Budget Administration is responsible for all aspects of administering the University's operating budget, including: planning, projecting, developing, analyzing, monitoring, modifying, and training.

    This involves close coordination with schools/units fiscal officers, comprehensive support to UAB's administration, and detailed reporting to the University of Alabama System Office and Board of Trustees, the State of Alabama, outside auditors, and any other individual or organization requiring information on the University's Operating Budget.

    General Contact Information

    • Hours: 8:00 a.m. - 5:00 p.m.
    • Phone: (205) 934-4118
    • For scheduling information, please call (205) 934-5121.

    Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Andy Hollis

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    Assistant VP of Budget Administration and Reporting

  • Controller's Office

    The Office of the Controller oversees financial accounting services (general ledger; grants and contracts), and student accounting services. In addition, the areas of tax and benefits accounting and post transactional audit review are functions of the staff.

    General Contact Information

    • Hours: 8:00 a.m. - 5:00 p.m.
    • Phone: (205) 996-1277
    • For scheduling information, please call (205) 996-1277.

    Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Bernard Mays Jr.

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    Assistant VP/Controller

    Amy Ellis

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    Assistant Controller

    Ruvy Viljoen

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    Assistant Controller

  • Cost and Space Analysis

    The Cost Analysis Department is responsible for two distinct functions: Cost Analysis and Space Analysis. Although each function has a separate set of responsibilities, both work together to provide financial analysis and cost accounting studies to UAB management and ensures compliance with rapidly changing state and federal laws.

    General Contact Information

    • Hours: 8:00 a.m. - 5:00 p.m.
    • Phone: (205) 975-5074
    • Fax: (205) 975-9746

    Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Clay Hester

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    Assistant Vice President, Financial Affairs

  • Educational Foundation

    The UAB Educational Foundation exists for the sole purpose of supporting the University of Alabama at Birmingham in its scientific and educational mission. This support includes managing and disbursing funds, acquiring real property, and providing general operational flexibility for the benefit of the University.

    General Contact Information

    • Phone: (205) 934-2447
    • Hours: 8:00 a.m. - 5:00 p.m.

    Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Bernard Mays

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    Assistant VP/Controller

  • Financial Accounting

    Financial Accounting manages the accounting for:

    • General Operating Funds
    • Miscellaneous Unrestricted Accounts (including Professional Service Funds, and Service Centers)
    • Miscellaneous Restricted Accounts which are unrelated to Student Financial Aid
    • Agency Accounts
    • Grant Accounts
    • Grant-related Income Accounts
    • Mandatory Cost Sharing Accounts

    General Contact Information

    • Hours: 8:00 a.m. - 5:00 p.m.
    • Phone: (205) 934-9330

    Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Amy Ellis

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    Assistant Controller

    Tina Ealy

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    Director of Accounting

    Yang Wang

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    Manager

     
  • Financial Affairs Operations Center

    Oracle Self Service Stations are available on the second floor of the Administration Building.

    General Contact Information

    • Phone: (205) 934-4151
    • General Hours: 8:00 a.m. - 5:00 p.m.

    Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Amy Ellis

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    Assistant Controller

    LaShan Robinson

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    Manager

  • Payroll Services

    Payroll Services remits information and/or payment to employees, governmental agencies, companies, and UAB departments in a timely and accurate manner within federal, state, local and university guidelines. The Payroll staff is responsible for processing and distributing the monthly, biweekly, and extra payrolls. We provide many services for our employees such as mandatory and voluntary payroll deductions, direct deposit, and salary verifications.

    General Contact Information

    • Hours:
      • General Hours — Monday - Friday 8:00 a.m. - 5:00 p.m.
    • Phone: (205) 934-4523
    • Fax: (205) 975-4739

    Mailing Address: 1720 2nd Ave South, Birmingham, AL 35294-1801.

    Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Jennifer Ragland

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    Director

    Brandon Doty

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    Manager

  • Shipping and Receiving

    General Contact Information

    • Hours: 7:30 a.m. - 4:00 p.m.
    • Phone: (205) 975-4454
    • Fax: (205) 975-4441

    Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Dianne Manning

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    Director

    Kim Allen

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    Supervisor

  • Storage Warehouse

    General Contact Information

    • Storage Warehouse Hours: Monday - Friday, 7:30 a.m. - 4:00 p.m.
    • Phone: (205) 975-4454

    Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Dianne Manning

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    Director

    Javier Mendez

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     Warehouse Coordinator
  • Student Account Services
     

    The Student Account Services Department manages Miscellaneous Restricted Accounts related to Financial Aid.

    General Contact Information

    • Hours: 8:00 a.m. - 5:00 p.m.
    • Phone: (205) 934-3570
    • Fax: (205) 934-9107

    Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Amy Ellis

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    Assistant Controller

    Bertina Coley

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    Assistant Manager

    Latoya Zinnerman

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    Assistant Manager

     
  • Surplus Warehouse

    Learn more about the Surplus Warehouse.

    General Contact Information

    • General Warehouse Hours: Monday - Friday, 7:00 a.m. - 12:00 p.m. and 1:00 p.m. - 4:00 p.m.
    • Department Shopping Hours: Monday - Friday, 9:00 a.m. - 12:00 p.m. and 1:00 p.m. - 2:30 p.m.
    • Phone: (205) 934-3344

    Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Dianne Manning

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    Director

    Will Craft

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     Supervisor
  • Training

    The Financial Affairs training team is dedicated to providing training and instruction material to assist users of a variety of UAB Administrative Systems. To accommodate the training needs of the campus community, a variety of training methods have been developed.

    General Contact Information

    • Hours: 8:00 a.m. - 5:00 p.m.

    Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Robin Lucas

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    Administrative Director

  • Treasury

    UAB Treasury strives to provide excellent customer service to all internal UAB customers while fulfilling our role as guardians of UAB’s liquid financial assets. Treasury Management is a broad category and comprises everything under the Treasury umbrella. Cash (Liquidity) Management is a subset of Treasury Management involving collection, handling, usage, and reporting of cash. Cash Management ensures that UAB has sufficient liquidity reserves on hand to meet daily expected and unexpected operating expense requirements. Treasury Management and Cash Management are sometimes used interchangeably. Treasury Management is larger and includes funding and investment activities.

    General Contact Information

    • Hours: 8:00 a.m. - 5:00 p.m.
    • Phone: (205) 934-2172

    Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Libby Morgan

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    Assistant Vice President / Treasurer

  • University Contracts

    The University Contracts team oversees the contract review process and administers the Contract Management System (CMS), which serves as the central repository for UAB's contracts. Departments are responsible for entering the contract information into CMS, along with the requested contract and all other necessary documents (e.g., departmental routing sheet and other supporting documents, such as a Vendor Disclosure Statement, if applicable).

    University Contracts will then coordinate the central review of the contract in order to be signed by the appropriate board signatory. Individual faculty members and employees are not authorized to sign on behalf of the University, or to bind the University in any manner. Individuals who are not authorized, and who enter into an unauthorized agreement, may be held personally liable for the cost of the goods or services purchased.

    Contact Information

    • Hours: 8:00 a.m. - 5:00 p.m.
    • For contract-related questions:
    • Phone: (205) 934-0387

    Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Rachel Jones

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    Senior University Contracts Officer

     

  • University Purchasing

    University Purchasing is responsible for establishing and awarding UAB purchase contracts. The staff of buyers and contract managers supports the institution in the contracting and acquisition of supplies, services, and equipment exceeding the requirements set by the State of Alabama Bid Law and UAB policy. The staff assists departments in applying procurement policy and procedures, establishing pricing, negotiating terms and conditions on contracts, agreements, leases, rentals, etc. for high-dollar purchases.

    Purchasing Contact Information

    • Hours: 8:00 a.m. - 5:00 p.m.
    • Phone: (205) 934-4515
    • Fax: (205) 934-6719
    • For vendor-related questions:
      • Phone: (205) 975-2920

    Purchasing Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Darryl Brown

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    Director

    Kim Martin

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    Manager

     

    P-Card Services

    P-card Services Management

    Name

    Contact Information

    Title/Areas of Responsibility

    Ron Collins

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    Executive Director

    Kim Martin

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    Manager