Contracting

The University Contract office facilitates the contract review process, maintains the contract database, and serves as the central repository for UAB's contracts. Departments are responsible for entering the contract information into Dashboard, from which a departmental routing form is to be printed and routed to obtain the appropriate departmental signatures as indicated on the form. Once completed, the department should scan the routing form along with the contract into an email to University Contracts. University Contracts will then coordinate the central review of the contract in order to be signed by the appropriate board signatory. Individual faculty members and employees are not authorized to sign on behalf of the University, or to bind the University in any manner. Individuals who are not authorized, and who enter into an unauthorized agreement, may be held personally liable for the cost of the goods or services purchased.

University Contract services include the following:

  • UAB Contract Routing System
  • Contract Quick Tips

Contract General Information

  • After the contract has been executed by the appropriate UAB signatory, the contract will be returned via e-mail from This email address is being protected from spambots. You need JavaScript enabled to view it.. Hardcopies will only be mailed out via Campus Mail, if the ‘Return Electronic and Hardcopy’ option is selected on the departmental routing sheet prior to arriving in the UAB Contracts & Vendor Compliance office.
  • End-users should check the website regularly for updated information on the dashboard contract templates, routing forms, and policy changes.
  • Agreements between internal UAB departments do not require Central Review and a Board of Trustees signature. Department heads have authority to approve agreements between internal UAB departments.
  • Personal contracts for UAB employees are not to be routed.
  • Learn more about IT-related Contracts and Agreements

Note: The contract document number is required when processing a payment request. The document number is located on the departmental and central review routing forms.