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Grant Closeout Guidelines

This policy provides guidance to assist Principal Investigators (PI’s), Award Managers, UAB research/fiscal administrators in close-out, invoicing, and payment collection on completed and/or discontinued extramurally-sponsored projects.

Contact: Grants Accounting, (205) 934-9330


Reminders of NIH policies related to closeout:

Award recipients may request payments from Payment Management System (PMS) up to 120 days past the period of performance end date. No payments will be processed after this date as PMS will automatically reject any request made after 120 days past the period of performance end date. This includes any late sub-recipient invoice payments.

All Final Federal Financial Reports (FFRs) remain due to Grants & Contracts Accounting within 90 days past the period of performance end date to ensure timely reporting.

Per the NIH Grants Policy Statement included in every NIH award, recipients must submit timely, accurate final grant expenditure reports, and reconcile cash transaction reports submitted to the PMS with expenditure reports submitted to NIH.

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