About Financial Affairs
The mission of UAB Financial Affairs is to provide a flexible, creative, and customer service-oriented approach to safeguarding UAB's financial integrity.
The financial management of the University of Alabama at Birmingham is the focal point of UAB Financial Affairs. Financial affairs manages financial operations by:
- Communicating financial policies and procedures
- Receiving and depositing University Funds
- Overseeing the University’s payroll
- Ensuring settlement of University payments and commitments
- Maintaining budgeting, accounting, and financial reporting systems
- Ensuring compliance with State/Federal financial regulations and tax laws
- Preserving University assets and reporting accurate financial results
Payroll
UAB disburses pay to all campus, hospital and LLC employees and trainees either on a biweekly or monthly basis. Non-exempt employees are paid on the biweekly payroll which occurs every other Friday based on the time recorded in the Campus or Hospital Time & Attendance systems. Exempt employees and trainees are paid on the monthly payroll which occurs on the last working day of each month.
The department of Payroll Services is responsible for processing bi-weekly and monthly payrolls as well as reporting tax payments to federal, state and local agencies. They are also responsible for generating year-end W-2 withholding statements and 1042S forms, the international version of W-2s.
Oracle
The Oracle Administrative System is an integrated suite of Human Resources (HR) and Finance (FN) modules used by the University of Alabama at Birmingham for administrative operations and record keeping. It is a web-based system that includes a Self Service Application for all employees, as well as HR and FN Applications for staff and faculty to conduct day-to-day business. The Oracle Administrative System uses an Oracle database and is typically referred to as Oracle.
Campus Time & Attendance
UAB Campus nonexempt employees utilize the Campus Time & Attendance in order to track the actual hours worked daily on their UAB Campus primary assignment.
Training
The Financial Affairs training team is dedicated to providing training and instruction material to assist users of a variety of UAB Administrative Systems. To accommodate the training needs of the campus community, a variety of training methods have been developed.
Financial Operations Center
The Financial Operations Center is the outward-facing customer service area for Financial Affairs. UAB employees can visit FinOps to pick up held payroll checks, receive assistance setting up their payroll direct deposit, or any payroll related inquiry. UAB department representatives can visit FinOps to drop off check deposits or pick up Greenphire cards.
Monday - Friday, 8am - 4pm