The Financial Affairs Training Team offers online courses for UAB employees on several UAB Administrative Systems and general UAB procedures managed by the Office of Financial Affairs.

Employees can register and complete individual courses at their convenience in the UAB Learning System. Upon completing the course, you will receive a certificate of completion, as well as obtain access to course videos and reference material for future use.

Axiom Budgeting System

Using Axiom Software to Build the Fiscal Year Budget (Online)

Course Description

This course explains how to use the Axiom Budgeting Software system. Topics of discussion include: accessing and navigating the Axiom system; understanding the plan file layout, building budgets for labor, expenses, and revenue; and creating transfers.

Learning Objectives

At the conclusion, participants should be able to:

  1. Log into and navigate the Axiom Budgeting Software system.
  2. Enter, edit, and review budget data for labor.
  3. Enter, edit, and review budget data for expenses and revenue.
  4. Enter, edit, and confirm budget data for transfers.

BuyUAB

BuyUAB Training (Online)

Course Description

This training course is intended for new users of BuyUAB. BuyUAB is a new eProcurement system which allows employees to access and shop from contracted vendors using a UAB purchasing card (P-Card).

Learning Objectives

At the conclusion, participants should be able to:

  1. Navigate the BuyUAB system
  2. Understand the BuyUAB User Terms
  3. Know how to shop using contracted vendors within the system
  4. Know how to checkout of the BuyUAB system to complete a purchase
  5. Understand Amazon Business and how it's business process differs from other vendors in BuyUAB

Campus Kronos

Campus Kronos for Time Editors

Course Description:

This course covers campus Kronos for Time Editors.

Learning Objectives

At the conclusion, participants should be able to:

  • Employee should be able to complete the daily and pay period tasks related to Time Editor responsibilities in the Campus Kronos system.

 

Campus Kronos for Non-Exempt Employees

Course Description:

Campus Kronos Timekeeping Course for Non-Exempt Employees

Learning Objectives

At the conclusion, participants should be able to:

  • Understand how to use the Campus Kronos system to get paid.

Effort Reporting

Effort Reporting: Effort Report Certification Process Overview (Online)

Course Description

This course provides an overview of UAB Effort Reporting process for a semi-annual certification period. This includes why UAB is required to certify effort reports and how an effort report is calculated. It also includes an overview of the certification path, as prescribed by UAB Effort Reporting policy and procedures. This course is designed for departmental effort officers, faculty, and staff involved in the certification of effort process, as well as UAB project employees required to certify an effort report. The intent of the course is to ensure all parties are aware of the importance of timely and accurate effort report certification.

Learning Objectives

At the conclusion, participants should be able to understand the UAB Effort Reporting process in the Oracle Administrative System.

Oracle Finance Applications

Introduction to Oracle Administrative Systems (Online)

Course Description:

The following topics will be covered:

  • What the Oracle Administrative System is, and reasons for its use.
  • How to access and navigate the system.
  • Understanding document workflow.
  • How to log out of the Oracle Administrative System.

Learning Objectives

At the conclusion, participants should be able to:

  • Access and navigate the system.
  • Understand document workflow.
  • Log out of the system.

 

Overview of Oracle Financial Accounting (Online)

Course Description:

In this course, we will overview the Oracle Administrative System and then dig in to the Finance module. Topics covered include the General Ledger and Grants/Plant Accounting.

Learning Objectives

At the conclusion, participants should be able to:

  • Recognize General Ledger and Grants/Plant account types.
  • Define the differences between GL & GA accounts, and when each is created.
  • Access and navigate both the GL End User and GA End User responsibilities in Oracle.

P-Card

P-Card Cardholder Training

Course Description:

UAB Purchasing Card (P-Card) training for cardholders

Learning Objectives

At the conclusion, participants should be able to:

  • Understand the tenants of the P-Card program including governance, card uses and transaction reconciliation.

PCI Compliance 2020

Financial Affairs has updated the PCI training course for 2020. The course provides valuable information regarding protection of credit card data as it relates to payment processing at UAB.

It is required for everyone involved in processing credit card payments across UAB Campus and Hospital. To enroll in the course, contact Financial Affairs at 934-5121.

Oracle HR Applications

Understanding Payroll and Labor Distributions in the Oracle HR and Finance System

Course Description:

In this course, we will overview the importance of payroll and labor distribution. Topics covered will include the following: the ORACLE ACT document, the UAB Payroll process, labor costs and how they are distributed to fund employee assignments, proactive management of labor costs and corrective management of labor costs using available Oracle resources.

Learning Objectives

At the conclusion of this course, participants should be able to:

  • Know the importance of the ACT document and it’s role in the payroll and labor distribution processing.
  • Understand how UAB Payroll works and the importance of processing deadlines.
  • Understand how labor costs are distributed and fund employee assignments.
  • Know how to proactively manage any financial inaccuracies BEFORE payroll and labor distributions have been processed.
  • Know how to use available Oracle resources to correct financial inaccuracies AFTER payroll and labor distributions have been processed.