Oracle Payment Requests

Update: The Call Extension Option when processing vendor payments via the Oracle Payment Request form has been discontinued. Vendor payment are mailed directly to the vendor payment address on filed. Mailed checks do not include other supporting items

Visit our Call Extension Discontinuation FAQs for more information.

 

The Oracle Payment Request is used to process payments not handled by an Oracle Purchase Order (travel, consultant fees, contract payments, refunds, etc.). The Oracle Payment Request process is made up of a series of payment types based on the expenditure. Download a list of current payment types and allowable object codes.

All Oracle Payment Request require documentation. Documentation varies with each payment request type, however, proof of payment or an invoice showing the amount owed is always required.

Note: A vendor statement, packing slip, delivery ticket, or quote is not acceptable for an invoice.

Creating Payment Requests

Editing Payment Requests

Finding, Tracking, & Reassigning Payment Requests

Payment Request Examples

Payment Request Frequently Asked Questions (FAQs)

Object Codes

The official UAB object code listing for Oracle General Ledger and Oracle Grants/Projects Accounting. List includes official definitions for the use of each primary object code and the rollup/blocking structure for Oracle object codes.

Video Tutorials

Training Resources

 

Generating an Oracle Payment Request

The Oracle Payment request is entered into the system via the UB FN Document/Entry Approval Oracle or Requisition Input responsibility.

Approval of an Oracle Payment Request

All Oracle Payment Requests require at least two approvals at the department/school level before the system will forward to the appropriate Central Support. !--The first level of Central Support approval is based on the payment type. Central Support approval for a Payment Request can be Accounting Services, the Accountant, or Student Accounting. The dollar amount as well as the object code may require additional levels of Central Administration approval. When all reviews and approvals are made, the request is sent to Accounts Payable. A check is generated the night of complete approval.

The Oracle Payment Request Number

The Oracle Payment Request number is a seven digit number generated by the Oracle system unique to the Payment Request. The Payment Request number is generated at the Requestor level and must be used for all documentation applicable to the request.

The Oracle Payment Request Documentation

All Payment Requests (with the exception of SUBJECT_FEES) require supporting documentation. A bar code page is used to scan the required documentation. The bar code page is created at the Requestor lever when the Payment Request is entered into the system. The bar code page, along with applicable supporting documentation (receipts, invoices, contracts, agreements etc.) must be faxed to Central Scanning (fax number 6-4701). The documentation that is faxed to Central Scanning is automatically loaded into OptiDoc.