FAS Screens

UAB's Financial Accounting System (FAS) was replaced October 2004 by the Oracle Administrative Systems' General Ledger and Grants/Projects applications. Select FAS Attribute Screens 81-89 information can now be accessed through the UAB GA End User and GL End User responsibilities.


UAB GL End User→Inquiry→FAS Screens

UAB GA End User→Inquiry→FAS Screens


Note: The information contained in the screenshots below reflect September 2004 data.

For FAS Attribute Screens 81-89, select information was added to the UAB GA End User and GL End User responsibilities in the Oracle Administrative Systems. To obtain access to the responsibilities, supervisors should fill out the ACF form to request the appropriate responsibility/responsibilities. To view FAS Screens 81-89 attribute information:

(1) Enter the six-digit FAS account number in the ACCT field. To search for the appropriate account number, click on the LOV button and select from the available account numbers in the list of values.

""(2) Once the desired account number has been entered, click the FIND button.

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(3) Data for each FAS screen will populate the form. Click on the tab for the desired screen to view the available data.

Screen 81

Below is an example of the data you will find under the tab for Screen 81. The following chart gives a description for each available attribute.

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Screen 81 Attributes and Descriptions

  • Acct — The FAS Account Number.
  • Flags:D — Delete Flag- indicates an inactive, closed account. 0=active, 1=inactive
  • Flags:F — Freeze Flag- indicates that the account is not authorized to take most transactions. 0=not frozen, 1=frozen
  • Flags:R — Review Flag- indicates that Financial Affairs management has placed the account on special alert. 0=review off, 1=review on
  • Flags:X — Drop Flag- indicates the account will be removed from the database 0=drop flag off, 1=drop flag on
  • Flags:S — Budget Suppress Flag- indicates that over budget messages will be generated for the account. 0=show messages, 1=do not show messages.
  • Flags:B — ABR Suppress Flag- automatic budget reallocation flag 0=ABR is functioning, 1=ABR is not functioning.
  • Mapcode — Indicates the last five digits of the FAS GL (balance sheet) account number to which the SL (income statement) account maps.
  • Short Title — Describes the FAS six-digit account number. For grant accounts, this must be the sponsor grant number.
  • Long Title — A longer description of the account.
  • Acctg Contact — The accountant assigned to the account.
  • SL Counter — For FAS GL accounts, reflects the number of SL accounts mapped to the GL.
  • Resp Person — Name of person designated as having full fiscal responsibility for a given account.
  • Del-To Person — Person who received the official Monthly Account Statements.
  • Exec Level — For each account, identifies the person who has executive authority over it.
  • Manag Unit — Designates the major managerial unit with which the account is associated.
  • Sub Unit — Designates a further breakdown of Managerial Unit.
  • School — Designates the particular school or equivalent unit with which the account is associated.
  • Department — Designates the departments within schools or equivalent unit with which the account is associated.
  • Division — Designates the lowest-level organizational unit of UAB which has primary fiscal management responsibility for this account.
  • Bank Number — Designates which indirect or memo bank balance in the General Ledger is utilized by this account for cash receipt or disbursement transactions.

Screen 82

Below is an example of the data you will find under the tab for Screen 82. The following chart gives a description for each available field.

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Screen 82 Attributes and Descriptions

  • Acct — The FAS Account Number
  • Flags:D — Delete Flag- indicates an inactive, closed account 0=active, 1=inactive
  • Flags:F — Freeze Flag- indicates that the account is not authorized to take most transactions 0=not frozen, 1=frozen
  • Flags:R — Review Flag- indicates that Financial Affairs management has placed the account on special alert 0=review off, 1=review on
  • Flags:X — Drop Flag- indicates the account will be removed from the database 0=drop flag off, 1=drop flag on
  • Flags:S — Budget Suppress Flag- indicates that over budget messages will be generated for the account 0=show messages, 1=do not show messages
  • Flags:B — ABR Suppress Flag- automatic budget reallocation flag 0=ABR is functioning, 1=ABR is not functioning
  • Mapcode — Indicates the last five digits of the FAS GL (balance sheet) account number to which the SL (income statement) account maps.
  • A-21 Code — Designates primary federal OMB Circular A21 federal indirect cost activity to which this account string pertains.
  • AICPA Expense — Designates pre-GASB34 functional expense line on which account string's activity will appear if not overridden by object code logic.
  • AICPA Revenue — Designates pre-GASB34 revenue line on which account string's activity will appear if not overridden by object code logic.
  • AICPA Report — Designates on which of the three pre-GASB34 basic financial statement reports this account string's activity will appear.
  • Encumbering — Hospital only. Designates whether this account has been exempted from posting encumbrance transactions.
  • TypeFund — Defines method of funding for Current Funds. The 0s, 1s, and 2s indicate grant letter of credit. 5s and 6s indicate types of endowment funding. 9s indicate unrestricted funding type for Budget Administration purposes.
  • Rep Entity — Indicates a breakdown of the MO ST Code for purposes of producing the summary monthly financial statements.
  • MO ST Code — Indicates the official UAB internal fund groups. Uses include summary monthly financial statements.
  • 9/30 Proc CD — Designates the fiscal year processing cycle type for this account. Valid values are F for fiscal year or P for project period.
  • AM090 Format — This code indicates the format of AM090 monthly account statement.
  • GASB33 — Classifies activity as being exchange vs non-exchange transactions as defined by GAAP GASB33 principles.

Screen 83

Below is an example of the data you will find under the tab for Screen 83. The following chart gives a description for each available field.

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Screen 83 Attributes and Descriptions

  • Acct — The FAS Account Number
  • Flags:D — Delete Flag- indicates an inactive, closed account 0=active, 1=inactive
  • Flags:F — Freeze Flag- indicates that the account is not authorized to take most transactions 0=not frozen, 1=frozen
  • Flags:R — Review Flag- indicates that Financial Affairs management has placed the account on special alert 0=review off, 1=review on
  • Flags:X — Drop Flag- indicates the account will be removed from the database 0=drop flag off, 1=drop flag on
  • Flags:S — Budget Suppress Flag- indicates that over budget messages will be generated for the account 0=show messages, 1=do not show messages
  • Flags:B — ABR Suppress Flag- automatic budget reallocation flag 0=ABR is functioning, 1=ABR is not functioning
  • Mapcode — Indicates the last five digits of the FAS GL (balance sheet) account number to which the SL (income statement) account maps.
  • OGL Acct Strg — Conversion GL account string for Oracle.
  • Conversion CD — Indicates that the FAS to Oracle conversion was completed for this account.
  • Acct Group CD — This code was used to group selected accounts for summary reporting purposes.
  • Report Code — This code was used to group/sort/etc. selected accounts for special reports.
  • Acct Funding — In an endowment account, this attributes cites the six-digit account number which is normally funded by earnings from the endowment. In a restricted account, this attribute cites the endowment account which funds it.
  • Location NO — Used on capital project accounts to indicate the related NIP account for capitalization purposes.
  • Section NO — Indicates the section of the summary monthly financial statements for the plant funds.
  • Building CD — A four digit code in the space analysis system which uniquely identifies the building accounted for in the FAS account.
  • Inventory CD — Hospital only. Indicates the applicable supply inventory.
  • Profit Ctr CD — Hospital only. Used to classify all Hospital General Operating accounts into profit centers as defined by the UH Finance office.
  • UH RV/EX Func — Hospital only. Used to classify revenue and expense accounts into functional groupings for certain hospital monthly financial statements.
  • Thd Prty Cost — Hospital only. Used to group revenue and expense accounts into categories applicable to the Medicare/Medicaid and Blue Cross cost studies.
  • Acctg Cost — Hospital only. Used to group Hospital accounts for the monthly hospital cost detail report.
  • HAS Rpt CD — Code used for preparation of separate hospital audited financial statements.

Screen 84

Below is an example of the data you will find under the tab for Screen 84. The following chart gives a description for each available field. Note: Screen 84 reflects information for grants/contracts and construction projects.

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Screen 84 Attributes and Descriptions

  • Acct — The FAS Account Number
  • Flags:D — Delete Flag- indicates an inactive, closed account 0=active, 1=inactive
  • Flags:F — Freeze Flag- indicates that the account is not authorized to take most transactions 0=not frozen, 1=frozen
  • Flags:R — Review Flag- indicates that Financial Affairs management has placed the account on special alert 0=review off, 1=review on
  • Flags:X — Drop Flag- indicates the account will be removed from the database 0=drop flag off, 1=drop flag on
  • Flags:S — Budget Suppress Flag- indicates that over budget messages will be generated for the account 0=show messages, 1=do not show messages
  • Flags:B — ABR Suppress Flag- automatic budget reallocation flag 0=ABR is functioning, 1=ABR is not functioning
  • Mapcode — Indicates the last five digits of the FAS GL (balance sheet) account number to which the SL (income statement) account maps.
  • Sponsor — Designates the grant sponsoring agency at the time of the award.
  • Ext Doc. No. — For federal grants and contracts, this number is the number assigned externally to a grant by the letter of credit. Used align UAB account numbers in the sequence required for reporting on letters of credit. For plant fund accounts, this is the project number assigned by the UAB Office of Facilities Planning.
  • Acct Status — Indicates the status of the account on the letter of credit and determines when an account should be considered for drop from the FAS database.
  • IDC Base — If an indirect cost rate is to be used for this account, this attribute specifies which type of formula is to be used.
  • IDC Rate — This attribute specifies the multiplier to be applied against this account for the indirect cost calculation. Sample Format: rate of 35.6% would be coded as 0356.
  • Bud Begin Date — Indicates the month, day, and year a grant or construction project budget period begins.
  • Bud End Date — Indicates the month, day, and year a grant or construction project budget period will terminate
  • Proj Begin Date — Indicates the month, day, and year that a grant or construction project period will begin.
  • Proj End Date — Indicates the month, day, and year that a grant or construction project period will end.
  • Grant/Contract — Designates type of sponsor agreement applicable to this grant/contract account.
  • Acctg Notes — Free-text field used to put notes pertaining to a specific account
  • CFDA Number — Catalog of Federal Domestic Assistance number that is given from the government on federal grants
  • Dept Contact — This is the person that has operational knowledge of the grant.
  • Cost Shar Y/N — Tracks whether or not a grant is required to cost share.
  • Scope Group — When this code appears on a grant & contract account, it is the number of active or inactive accounts in that scope group excluding the prime account.
  • Preceding — Allows you to trace backward to the FAS account number which this one replaced
  • PTAO String — This is the conversion string to Oracle for grants & contracts and/or construction projects.
  • Succeeding — Allows you to trace forward to the FAS account number which replaced this one.
  • OGCA Link No. — This is the unique sequential identification number automatically assigned by the UAB Office of Grants & Contract Administration's computer system to each proposal or contract as it is first entered into their system.
  • OCGA Rel Link — This is an identification number that links program projects that is given by the UAB Office of Grants & Contracts Administration.
  • OGCA Department — This code indicates the UAB Office of Grants & Contract Administration's computer system's primary grant affiliation
  • OGCA Division — This code indicates the UAB Office of Grants & Contract Administration's computer system's primary grant affiliation.
  • OGCA PI Name — Name of Scientist/Employee responsible for the conduct of the Sponsored Program per the UAB Office of Grants & Contract Administration's computer system.
  • Clin. Trial — Indicates whether or not the grant or contract is a clinical trial.

Screen 89

Below is an sample of the data you will find under the tab for Screen 89. The following chart gives a description for each available field. Note: Screen 89 reflects information for grants/contracts only. It reflects the internal agreements for sharing indirect cost recovery revenue.

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Screen 89 Attributes and Descriptions

  • Acct — The FAS Account Number
  • Flags:D — Delete Flag- indicates an inactive, closed account 0=active, 1=inactive
  • Flags:F— Freeze Flag- indicates that the account is not authorized to take most transactions 0=not frozen, 1=frozen
  • Flags:R — Review Flag- indicates that Financial Affairs management has placed the account on special alert 0=review off, 1=review on
  • Flags:X — Drop Flag- indicates the account will be removed from the database 0=drop flag off, 1=drop flag on
  • Flags:S — Budget Suppress Flag- indicates that over budget messages will be generated for the account 0=show messages, 1=do not show messages
  • Flags:B — ABR Suppress Flag- automatic budget reallocation flag 0=ABR is functioning, 1=ABR is not functioning
  • Mapcode — Indicates the last five digits of the FAS GL (balance sheet) account number to which the SL (income statement) account maps.
  • Contact — The accountant in Central Accounting responsible for the account.
  • PI — Name of scientist responsible for the conduct of the Sponsored Program.
  • Primary Indirect Cost Recovery Distribution — The PI's primary faculty appointment affiliation where the indirect cost recovery revenue would normally be distributed.
  • Secondary Indirect Cost Recovery Distribution — Affiliation where the indirect cost recovery revenue will be shared per the formal written IDC Redistribution Agreement.