The fourth segment of the new GL accounting key is the Organization (ORG) segment. The Administrative Systems defines an Organization as a unit in which people operate, i.e. a department or division within the Hospital or University.
The ORG segment of the GL accounting key represents the organizational reporting structure of the University and Hospital. An Organization is further defined as a unit with a physical presence, an ongoing business objective, allocated funding, and fiscal oversight by a responsible manager.
Example
The ORG segment consists of nine digits. The first two digits of the ORG segment value indicate the primary unit. The first five digits indicate the Department. The first seven digits indicate the Division. All nine digits identify the new Subdivision.
- ORG: 123456789
- ORG Seg Prefix: 12
- Department: 12345
- Division: 1234567
- Subdivision: 123456789
Heersink School of Medicine Example
- ORG: 311402410
- Heersink School of Medicine: 31
- Department of Medicine: 31140
- Division of Infectious Diseases: 3114024
- Vaccine Center: 311402410
ORG Seg Prefixes
The two-digit prefix of the ORG segment indicates the primary unit. Below are examples of the two-digit prefixes:
Institutional 00 - 09:
- 01: General Administration
- 09: Athletics
Central Administration 10 - 19:
- 10: President
- 11: VPFAA
- 18: VPDAER
- 19: VPIT
Provost 20 - 59:
- 20 - 27: Provost General
- 28 - 29: Libraries
- 31: Heersink School of Medicine
- 32: School of Dentistry
- 33: School of Optometry
- 34: School of Nursing
- 35: School of Health Related Professions
- 37: School of Public Health
- 39: Academic Joint Departments
- 41: School of Arts & Humanities
- 42: School of Business
- 43: School of Education and Human Sciences
- 44: School of Engineering
- 45: School of Natural Sciences & Mathematics
- 46: School of Social & Behavioral Sciences
- 51: Graduate School
Health System Administration 60 - 69
Hospital 70 - 79
Agency Funds 90 - 99:
- 90: Hospital Agency Funds
- 99: University Agency Funds